Agendas and Minutes

Planning Commission (View All)

Study Session - Roles, Duties & Downtown

Tuesday, April 26, 2005





APRIL 26, 2005



Chair Russ Chapman called the Ashland Planning Commission meeting to order at 7:30 p.m. on April 26, 2005 at the Civic Center Council Chambers, 1175 East Main Street, Ashland, Oregon.


COMMISSIONERS PRESENT:             Russ Chapman, Chair

                                                                                Mike Morris

                                                                                John Fields

                                                                                Marilyn Briggs

                                                                                Allen Douma

                                                                                Olena Black

                                                                                Michael Dawkins

                                                                                Dave Dotterrer

                                                                                Kerry KenCairn

                ABSENT MEMBERS:                             None

COUNCIL LIAISON:                              Jack Hardesty - absent

STAFF PRESENT:                                 John McLaughlin, Planning Director

                                                                Bill Molnar, Senior Planner

                                                                                Sue Yates, Executive


Chapman thanked for Briggs for her eight years of dedicated service on the Planning Commission and presented her with a historic photo. 


Chapman introduced John Stromberg, new Planning Commissioner.



The Commissioners laid out the following agenda and timeline for their retreat on May 20, 2005.


  • Meet from 10 a.m. to 4 p.m. in the Siskiyou Room
  • Presentation from Legal – 1 to 1 ˝ hours


  • Noon – Tour of the New Theater (OSF) (provide original plans).
  •  Box Lunch


  • Regroup at 1:00 p.m. in the Siskiyou Room
  • From 1:00 p.m. to 4:00 p.m. – Goals & Duties of the Planning Commission with focus on the goals they did for the Council earlier.  Douma will e-mail these to each Commissioner.



What is the Planning Commission’s responsibility?

                Quasi judicial role

Receiving citizen input.

Piece by piece start reviewing the ordinances (an RFP has gone out for a consultant to go through our ordinances and find areas that are unclear). 

Have the authority to initiate ordinances.

Review the Comprehensive Plan


Chapman advised the Commission that whatever task(s) we assign ourselves, the Commission must retain a tight focus.  And, don’t try to assign yourself tasks that would require a fulltime person to do a task. 





JOHN GAFFEY, 637 Oak Street, thinks the Commission is trying to take on too much.   They might want to think about pulling back, instead of going forward.


COLIN SWALES disagreed.  Only the Planning Commission has those decision making powers and he feels the Council might be looking for guidance from the Planning Commission.


DOWNTOWN PLAN – What role should the Planning Commission take?

McLaughlin gave some background on the most recent meetings that have been held concerning the Downtown Plan.  There was an overwhelming response to the first two meeting meetings.  We are heading toward an update of the 1998 plan.  The first couple of meetings indicated a much broader interest in the project than the City thought there would be and a broader concern of the project than just an update.


For various workload reasons, the Council has suspended the process and has prepared a Request for Qualification to bring in a consulting team to begin building a work plan.  They would begin public involvement again and continue building on past efforts.  A consultant is scheduled to be selected by July or August.    


Briggs suggested making copies of the 1988 and 1998 reports so the Commissioners would have something solid in front of them. 


What role should the Planning Commission take?

Should the Commission take the lead?  What would that mean?

It will be about a two-year process. 

Form a subcommittee.

Form a Downtown Planning Advisory Committee.

Involve other Commissions or other key people (stakeholders) on the advisory committee

Not every Commissioner would be expected to participate.  There are two or three Commissioners that have a real interest in serving on another committee or commission.

Do we have the time to take this on?

If the Planning Commission is going to commit to something, let’s put our efforts into the Downtown Plan. 

Model the approach to the Downtown Plan after the Siskiyou Redesign. 


Douma suggested at the next meeting, have a five minute discussion on what the role of the Planning Commission should be concerning the Downtown Plan and then take a vote.  Next, forward the recommendation or suggestion to the Council.


NEXT REGULAR MEETING – Chapman said he would be stepping down as Chair for his last year on the Commission and we will need to hold an election of the Chair and Vice Chair at the regular meeting on May 10, 2005.


ADJOURNMENT – The meeting was adjourned at 9:10 p.m.














Online City Services

Pay Your Utility Bill
Connect to
Ashland Fiber Network
Request Conservation
Proposals, Bids
& Notifications
Request Building
Building Permit
Apply for Other
Permits & Licenses
Register for
Recreation Programs

©2024 City of Ashland, OR | Site Handcrafted in Ashland, Oregon by Project A




twitter facebook Email Share
back to top