City of Ashland

PARKS AND RECREATION COMMISSION

SPECIAL MEETING
MINUTES

ATTENDANCE

Present:  Commissioners Amarotico, Eggers, Gardiner, Lewis, Rosenthal; Director Robertson; Superintendent Gies; Superintendent Teige

Absent:     None

CALL TO ORDER         

Gardiner called the special meeting to order at 7:00 p.m. at the Parks office, 340 S. Pioneer Street.

OLD BUSINESS

POOL RESURFACING CONTRACT

Teige reviewed her memo regarding the proposed resurfacing of the Daniel Meyer Pool at Hunter Park and requested that the commission consider entering into a contract with Ken’s Pool and Patio [the sole bidder on the project].

Discussion Among Commissioners

The commission discussed details about the bid, including the estimated price of $67,485, which came in above the proposed project price of $50,000 [due to BOLI wage law requirements].

MOTION Rosenthal moved to approve entering into a contract with Ken’s Pool and Patio for pool resurfacing; Eggers seconded the motion.

The vote was: 5 yes – 0 no

GOLF PRO CONTRACT

Robertson summarized his memo outlining the RFP process for securing a management services contractor at the Oak Knoll Golf Course. He reported that, following an extensive review process by a committee, Mr. Bob Haney was chosen as the best candidate for the contract. Robertson requested the commission’s approval in accepting the Haney proposal.

Discussion Among Commissioners

The commission discussed various aspects of the proposal, including food service, percentages of fees associated with the golf pro shop and the driving range, and other logistical details.

MOTION Eggers moved to approve entering into a contract with Bob Haney based on City Attorney review; Lewis seconded the motion.

The vote was: 5 yes – 0 no

NEW BUSINESS – None

ADJOURNMENT – With no further business, Gardiner adjourned the meeting.

Respectfully submitted, Susan Dyssegard, Ashland Parks and Recreation