Economic and Cultural Development Grant Presentations
Draft Minutes
May 21, 2004, 7:00pm
Civic Center, Council Chambers, 1175 East Main Street
CALL TO ORDER
The Economic and Cultural Development meeting was called to order at 7:02
p.m. on May 21, 2004, in the Civic Center Council Chambers, 1175 E. Main
Street Ashland, Oregon.
ROLL CALL: Councilor Hartzell, Laws, and Jackson were present. Budget Committee Members Olsen, Stepahin, Silbiger, and Williams were present.
STAFF PRESENT: | GINO GRIMALDI, CITY ADMINISTRATOR CINDY HANKS, PROJECT COORDINATOR BRYN MORRISON, ADMINISTRATIVE SECRETARY |
PUBLIC INPUT
The Lithia Arts Guild asked to present their grant request. Laws/Hartzell
m/s to allow to present. Debbie Lorray, Jim Young spoke to the project at
Briscoe School. They spoke to the event that they are requesting funding
for. Kate Jackson, Councilor clarified that they do not have a contract yet
with the School District; they only have an agreement in principle. They
will also need to apply for a conditional use permit. Ms. Jackson also clarified
that the Public Arts Commission has not been involved in this project. Mr.
Young explained that they talked to three people on the Commission about
it and they showed interest. They explained that the School district would
receive 4% of sales and they are working on networking support but do not
have any contracts yet. Ms. Jackson feels that the money should be allocated
to them but if they do not obtain a contract, the funds would come back to
the City. The Committee asked to clarify whom the artists would be and how
would they be chosen. They responded there are five rooms that will be rented
by artists. One space will be a working space for artists.
Ms. Jackson spoke to the new Resolution for TOT. She spoke to the change for tourism and the economic and cultural development emphasis. Don Laws, Councilor doesn't think that they could expect the change this year due to the grant applications were completed before the Resolution took place. He sees the need for events that enhance the City for both residents and tourists. Cate Hartzell, Councilor hopes by next year that the partnership with the Chamber grows to help the smaller grantees.
ALLOCATIONS
Ms. Hartzell proposed looking at the grantees that have been funded for several
years and seeing if they need these funds should be cut back. The Committee
expressed the need to have the grantees present what they accomplish with
the funds that they are granted from the City from the previous year. Dave
Williams, Budget Committee Member feels that the organizations that promote
the arts are an important part of Ashland and need the funds. The Committee
had concerns regarding the association with the SOU Native American Academy
and the college and voiced that they support all the multi cultural events
that were applied for. Southern Oregon Historical Society's funding is contingent
on the signage being approved by the Council and meeting the City Code. Mr.
Laws does not support the City funding groups that he sees are political
interest groups as he feels the Peace House is. Ms. Hartzell suggested not
funding the Peace House and asking them to come back next year and address
concerns that they may be for political interest. The Committee allocated
$1,500 for the Ashland Gallery Association only for the advertising for the
directory. The Committee stated that they did not agree with the program
that Artattack presented and needed funding for and chose not to fund. The
allocations were made as follows:
Science Works | $12,000 |
SOWAC | 8,500 |
S.O. Film Society | 8,500 |
Community Works | 7,000 |
SOEDC | 6,500 |
Rogue Valley Symphony | 6,000 |
Rogue Opera | 6,000 |
Ashland Gallery Association | 5,000 |
Ballet Rogue | 4,500 |
Siskiyou Singers | 4,100 |
Youth Symphony of Oregon | 4,000 |
Lithia Arts Guild of Oregon | 4,000 |
St. Clair Productions | 4,000 |
The Green Room | 3,000 |
SOU, Native American Studies Program | 2,500 |
Southern Oregon Historical Society | 2,143 |
Arts Council of Southern Oregon | 1,500 |
Peace House | 0 |
Artattack | 0 |
|
|
Total | $ 89,243 |
This leaves $5,925 unallocated.
Ms. Hartzell proposed to add $2000 to SOEDC and $1000 to the Southern Oregon Film Society. Mr. Laws did not want to give more to SOEDC and Ms. Jackson did not want to give more to Science Works. Williams/Laws m/s to leave balance in reserve. Hartzell would like to add $500 to SOEDC.
Williams/Jackson m/s to approve allocations. Williams, Laws, Jackson, Silbiger, Stepahin, and Olsen, yes. Hartzell, no. Motion passed 6 to 1.
DISCUSSION
The Committee would like the Finance Department to keep the bylaws and 501
c3 and tract within the City and not distribute to the subcommittee. The
Committee would like the Finance Department to produce a policy for financial
reporting. Ray Olsen, Budget Committee Member would like to raise minimum
and be more specific of expectations of grantees. Russ Silbiger, Budget Committee
Member would like to see the City have on file the 990 IRS documents of
applicants. Ms. Hartzell would like to see the program budget be more specific
for what the funds will go towards and is not in favor of raising minimum.
ADJOURNMENT
The meeting was adjourned at 9:54 p.m.
Respectfully Submitted,
Bryn Morrison, Administrative Secretary
Finance Department
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