Sustainability Planning Team Report

t; mso-list: l8 level2 lfo9; mso-line-height-alt: 1.0pt; mso-pagination: none; mso-layout-grid-align: none"> The benefits of sustainability reporting as a management tool for businesses can be significant. The process of reporting highlights weaknesses and calls attention to areas of improvement that actually enhance their performance if management acts on this information.
  • The measurement and tracking procedures that must be put in place to gather data enable analysis of energy, water, waste, and purchases. These data are in turn accessible for making decisions on capital expenses, retrofits, and programs. Sustainability reporting prompts continual improvement and better data management, which in return improves business performance, operational efficiency and cost savings.
    • Sustainability reporting helps to attract capital from green investors by identifying new markets and business opportunities and demonstrates the long-term, sustainable financial value of an organization.
  • It's a good practice to shut off the engine when your vehicle is going to be stopped for more than:   (a)   10 seconds,  (b)   10 minutes , (c)   30 minutes.  (A) More than 10 seconds of idling can use more fuel than turning off the engine and restarting it.

 

LOCAL COMPANY EXAMPLES

  • Pasta Piatti.  While shopping for a new delivery/utility vehicle for the 2010 summer season, our company and staff researched many different vehicles.  An electric low speed vehicle or neighborhood electric vehicle seemed a great fit for us and our community.  The fuel savings in the first year will pay for the vehicle and all necessary maintenance.  As well, the green house gas emissions are zero on this all electric 120 volt plug in vehicle.  We have had a reduction in electric utilities this year due to some other small equipment changes making conservation in this tough economy a great place to make a little extra money. Give us a beep when you see us around town in our Red Zap Utility Vehicle.  Savings in fuel and maintenance from the previous year are estimated at $4500.
    • Amy’s Kitchen, Facing a price increase for shrink wrap, looked at alternatives and found newer thinner films that have same strength as thicker.  Thinner less material, cost drops, ½ weight per roll, easier to apply by personnel, less waste- every pallet is using ½ as much shrink wrap by weight.   Estimated cost saving for 1 year 8K

     

    LARGE COMPANY EXAMPLES

    • M&S launched Plan A in 2007, making 100 commitments to tackle key challenges on climate change, waste, sustainable raw materials, "fair partnership" and health over five years. They expected to invest £200 million to achieve these goals but Plan A broke even early and added £50 million to the bottom line in 2009/10, according to their latest "How We Do Business" report.  M&S isn't the only leading company to have found a business case for sustainability. General Electric has spent $5 billion on R&D in the first five years of ecomagination, however the program to develop the clean technologies of the future has already generated revenues of $70 billion.
      • Defense technology company Raytheon has long pursued environmental initiatives. In 1998, the company started setting goals to reduce waste. Several years later, it focused on cutting energy consumption. Last year, the company launched the first phase of a massive, companywide sustainable IT project, affecting its 73,000 employees spread out around the globe among six business units.  In the first year alone, the company has reaped $11.5 million in savings from its green initiatives and anticipates far more savings in upcoming years at it builds on its green IT strategy. Of this, $2.7 million resulted directly from server-related energy savings. Moreover, Raytheon was able to avoid building a new datacenter, despite a 25 percent growth in capacity demand, a direct result of its virtualization efforts. Another $250,000 in savings came from the progress on desktop power management, while $1.5 million in savings stemmed from printer-related savings. The remaining savings were a result of reducing server lease expenses, facilities footprint costs, and datacenter labor.  From an environmental standpoint, Raytheon was able to meet its seven-year goal of reducing greenhouse gas emissions by 33 percent a year early, due to the reductions in energy use.

       

      CITY SUSTAINABILITY EFFORTS TO SAVE MONEY

      • Portsmouth, NH population of approximately (20,000) completed its citywide Master Plan in 2005, Over the last four years, the City Council and the City Manager and his staff have actively committed to making sustainability happen—policy choices, the infrastructure decisions and approaches to providing City services all reflect their commitment to meeting sustainability goals:
        • Library In just two years, the new “green” Portsmouth Public Library has achieved substantial energy savings despite being more than twice the size of its former home, thanks to its design. The Library, New Hampshire’s first municipal building to receive the prestigious LEED (Leadership in Energy and Environmental Design) certification, has been recognized for its design and construction in the areas of energy conservation, recycling, materials selection, and daylight and views. Even though the new building is 116 percent larger than the old facility and open more often, the amount of natural gas used to heat it decreased by 66.7 percent, or $20,000, in the first full year of operation. Despite being twice the size, electricity consumption was only up 50 percent from the former site.
          • Garage lightingIn February 2009, the City replaced the lighting in the High-Hanover Parking Garage with 275 compact fluorescent fixtures, which is expected to reduce energy consumption by 25%. As a result, the City anticipates saving estimated $21,000 annually.
        • About two years ago Montebello, CA switched to an onboard recycling system from OilGuard, Vista, Calif. Employing technology used in the medical field by kidney dialysis machines, the filter diverts a small stream (about 5 to 7 percent) of the engine oil through the core, then returns it to the main oil flow. It is capable of filtering out particles below 3 microns in size, as opposed to the 30- to 40-micron range for conventional factory filters.  Since converting to the system, Cavazos's staff changes oil and filters every 12,000 miles, an interval he says is conservative and could be extended by another 6,000 miles with no adverse effects. Because of a dramatic reduction in engine failures and less money spent on oil and filters, "We're probably saving thousands of dollars per year," Cavazos says.
          • An Anti-idling policy adopted by city of Cleveland, Ohio. For every two minutes a car is idling, it uses about the same amount of fuel it takes to go about one mile. Research indicates that the average person idles their car five to 10 minutes a day. Idling creates pollution and wastes valuable resources. An anti-idling policy  mandates city employees to turn off their vehicles to save money and reduce emissions. With a fleet of 4,900 vehicles and $5.4 million annual gas and diesel bills, the city expects the new anti-idling policy will save hundreds of thousands of dollars a year.

           

           

          ASHLAND CONSERVATION COMMISSION PROPOSED 2012-2013 CITY COUNCIL GOAL -– SUSTAINABILITY PLANNING--

          GOAL

          Develop a concise Ashland City and Community Sustainability Action Plan.

           

          TASKS

          1.       Create a baseline inventory of the Comprehensive Plan and select city services as well as plans and practices that relate to them.

          2.       Identify what the city of Ashland is currently doing to conserve environmental, social, and economical resources.  Include current sustainability practices in Ashland, and the partially completed City of Ashland/Southern Oregon University Greenhouse Gas inventory. 

          3.       Using the baseline as a point of reference, identify gaps (e.g.  food security, climate change implications, and waste reduction).

          4.       Prioritize the order in which the comprehensive plan chapters, city services, associated plans and practices, and gaps will be addressed, and develop concise sustainability action items associated with each.

          5.       For each action item, develop sustainability performance measure(s), recommended timeframes to implement, and estimated impacts (environmental/social/economic) for each sustainability action item.

          6.       Present to City Council for Approval.

           

          MEANS TO IMPLEMENT

          A City appointed citizen ad-hoc committee or task force, with limited duration, that is comprised of members of interested commissions and established committees.  This ad-hoc committee will provide recommendations to the City Council with minimal City Staff work and maximum citizen work.  The amount of City Staff work will be at the discretion of the City Administrator.

           

          WHO WE ARE

          In alignment with Goal #1 of the 2010-2011 Ashland Conservation Commission, a “Sustainability Planning*” team was commissioned.  This team is comprised of committee members and citizens who conducted extensive research and analyzed nine Oregon cities that are implementing sustainability plans. Examples of these findings, the team’s assessment, and other reference materials are available as a link on the Conservation Commission Goals page, under Goal 1:   Page.asp?NavID=13602  .

           

          * The Conservation Commission July 28, 2010 letter to the Mayor and City Council defined sustainability as "Meeting the needs of the present generation without compromising the ability of future generations to meet their needs; including protecting the environment, developing a healthy economy, and ensuring social equality" (follows 1987 UN WECD definition of sustainability).

           

           

           

 

APPENDICIES

Appendix A:  20/20 Vision: Ashland Sustainability Master Plan - 2006

 

Appendix B:  May 2010 Letter to Mayor and City Council

                             July 2010 Letter to Mayor and City Council

 

Appendix C:  Oregon City Sustainability Planning Research and Analysis – November 2010

Report of Sustainability Planning Team

December 30, 2010

 

SUSTAINABILITY PLANNING PROCESS

BACKGROUND

Within the state of Oregon ten or more cities have initiated Sustainability planning efforts.  Each city is approaching sustainability planning in a unique manner.  Portland and Eugene city governments are driving their city-wide sustainability planning efforts.  Corvallis is approaching city-wide sustainability planning with a citizen/partnership driven, city supported process.  McMinnville and Lake Oswego are focusing their sustainability planning efforts on internal sustainability operations.  Other Oregon cities are undertaking sustainability planning efforts to varying other degrees, each with varying degrees of success.  Each Oregon City, with the exception of Eugene, began their efforts prior to the 2008/2009 economic downturn.

 

Beginning in 1981, various Ashland entities have pursued environmental  and/or sustainability planning proposals .

·         1981 - The Comprehensive Plan (with select revisions) incorporated environmental concerns that the previous General Plans did not, but did not address sustainability concerns directly.   

·         1990 - The City Council adopted the Valdez Principles of  conducting the public's business as responsible stewards of the environment , and that the City must not compromise the ability of future generations to sustain their needs.”  

·         2006 - The 20/20 Vision: Ashland Sustainability Master Plan was put forward to the City Council, and although pertinent, did not gain necessary traction for Council approval. 

·         In June 2008  Planning Commission creates Sustainability subcommittee.  Proposal to take citizen input and make recommendations rejected by staff as conflicting with imminent visioning process.2008 - The Planning Commission created a Sustainability subcommittee assigned to take citizen input and make recommendations.  Rejected by City staff as conflicting with imminent visioning process.

·         2009 - The Ashland Planning Commission co-sponsored the completion of a Sustainability Inventory of businesses that purport to engage in sustainable practices. 

·         2009 - The Conservation Commission created a Sustainability sub-committee tied to 2009 Commission goals.   This goal was renewed in 2010 with the task of preparing and presenting recommendations for sustainability planning to the City Council.

·         2009 - The Conservation Commission adopted a proposal to modify proposed 2010-2011 Council goals to include the wording:  “Ensure that the City has a staff person whose job description it is to follow through on sustainability goals”.  The City Council did not incorporate this proposed modification into their goals.

·         2009 - The City Council approved the 2010-2011 Goals which included sustainability as a centerpiece to the goals. 

·         2010 - Mayor Stromberg put forward a Sustainability Proposal  for City grant money to be allocated to Sustainability related projects.  This proposal was

·         2010 - The Conservation Commission proposed that the City Council approve an Ad Hoc Committee of City Commission representatives and a City liaison to develop a recommended planning process, methods and tools for the City to implement a Sustainability Plan.  Due to the severe constraints on City personnel, this proposal was not brought before the City Council for consideration.  

·         Current - The Conservation Commission convened a Sustainability Planning study team that researched and analyzed Oregon cities that are currently undertaking sustainability planning.  On December 30th, the Conservation Commission approved and is recommending to City Council a 2012-2013 Goal, related tasks, and means to implement sustainability planning within the City of Ashland.

 

SUSTAINABILITY TEAM MAKEUP


 

·         Caia Cupito (Citizen at large)

·         Jim McGinnis (Chair - Conservation Comm.)

·         Larry Blake (SOU, Planning Comm.)

·         Megan Janssen (Citizen at large)

·         Melanie Mindlin (Planning Comm.)

·         Shelly Lotz (Vice Chair – Conservation Comm.)

·         Sheri Safreno (Conservation Comm.)

·         Stuart Corns (Conservation Comm.)

·         Tom Beam (Conservation Comm.)

·         Tracy EganTracy Egan (Citizen at large)


 

 

MEETING DATES


 

·         #1 – November 4, 2010

·         #2 – November 16, 2010

·         #3 – December 9, 2010

·         #4 – December  16, 2010


 

 

TEAM GUIDELINES

·         Keep it simple

·         Back findings up with substantive research of Oregon cities sustainability planning efforts.

·         Consider that the City budget is in decline.

·         Consider that City personnel are very tapped-out.

·         Understand that the City believes that we are operating in a sustainable manner:  how does Ashland stack up within Oregon?

 

 

CITY SUSTAINABILITY PLANNING EVALUATIONS

CITIES RESEARCHED


 

·         Bend

·         Corvallis

·         Eugene

·         Gresham

·         Lake Oswego

·         Lincoln City

·         McMinnville

·         Portland

·         West Lynn


 

 

EVALUATION OF EXISTING AND POTENTIAL SUSTAINABILITY PLANNING APPROACHES

 

 

Approach

Example City/Source

Plus

Minus

Internal City sustainability planning

·   Bend

·   McMinnville

·   Lake Oswego

·   McMinnville followed ICLEI protocol of measuring GHG emissions

·   Relatively low cost

·   Support new projects via cost savings

·   Requires unified City Staff to implement.

·   Focus is on City operations only.

·   Does not involve the community in development of plan or participation in sustainable practices

City wide sustainability planning

·   Eugene

·   Portland

·   Eugene involved whole community with meetings.

·   City driven initiative, fully supported by mayor and council.

·   Relatively small capital outlay by Eugene per capita ( Total $160k funding or $1/capita)

·   Significant City Staff and money outlay for both Eugene and Portland.

Citizen driven, city-wide sustainability planning

·   Corvallis

·   Citizen driven with City buy-in

·   Well planned, with large citizen participation

·   Sustainability plan contains goals, strategies, actions, responsible parties, and timelines.

·   Strong business, community, organization and University partners.

·   City saw value to allocate $50K ($1/capita) to the effort, plus some 1-person part time dedicated to process.

·   Could have benefited from more City Staff support.

Interject sustainability principles in each ongoing planning process

·   Team Idea

·   Can be marketed in a way that is not overwhelming to the Council. 

·   Could be a council goal that is simple to adopt.

·   This could augment the existing 2010-2011 City Council Goals.

·   Not a unified approach

·   Not simple to implement

·   Goals not specific enough

Augment the City comprehensive plan with an action plan that includes sustainability objectives and strategies.

·   Team Idea

·   Create an overarching action plan that augments the 30 year old comprehensive plan (updated).

·   Action plan will define how these things will be implemented.

·   Can this be partially/wholly citizen/partner driven?

·   Dealing with a 30 year old plan (some updates)

·   Does not include food security, or climate change.

·   Is not comprehensive like Corvallis plan.

·   Need to figure out who is doing it and if a consultant or city is doing it, how to pay for it.

Write up what is currently being done in terms of sustainability and lay them out as a sustainability plan.

·   Team Idea

·   Low cost

·   Acknowledges current work

·   Creates coherency

·   Good PR

·   Could be done in conjunction with volunteer support (SOU, Citizen, a oversight by CC)

·   Demonstrates what gaps need to be filled, and where there are redundancies.

·   Does not engage community

·   Does not set new goals/action plans

 

 

SUSTAINABLY HELPING FISCALLY

QUESTION

  • Is there someone who is a procurement type of position that is constantly looking at cost savings and tracking or reporting on it?
    • The benefits of sustainability reporting as a management tool for businesses can be significant. The process of reporting highlights weaknesses and calls attention to areas of improvement that actually enhance their performance if management acts on this information.
      • The measurement and tracking procedures that must be put in place to gather data enable analysis of energy, water, waste, and purchases. These data are in turn accessible for making decisions on capital expenses, retrofits, and programs. Sustainability reporting prompts continual improvement and better data management, which in return improves business performance, operational efficiency and cost savings.
        • Sustainability reporting helps to attract capital from green investors by identifying new markets and business opportunities and demonstrates the long-term, sustainable financial value of an organization.
      • It's a good practice to shut off the engine when your vehicle is going to be stopped for more than:   (a)   10 seconds,  (b)   10 minutes , (c)   30 minutes.  (A) More than 10 seconds of idling can use more fuel than turning off the engine and restarting it.

       

      LOCAL COMPANY EXAMPLES

      • Pasta Piatti.  While shopping for a new delivery/utility vehicle for the 2010 summer season, our company and staff researched many different vehicles.  An electric low speed vehicle or neighborhood electric vehicle seemed a great fit for us and our community.  The fuel savings in the first year will pay for the vehicle and all necessary maintenance.  As well, the green house gas emissions are zero on this all electric 120 volt plug in vehicle.  We have had a reduction in electric utilities this year due to some other small equipment changes making conservation in this tough economy a great place to make a little extra money. Give us a beep when you see us around town in our Red Zap Utility Vehicle.  Savings in fuel and maintenance from the previous year are estimated at $4500.
        • Amy’s Kitchen, Facing a price increase for shrink wrap, looked at alternatives and found newer thinner films that have same strength as thicker.  Thinner less material, cost drops, ½ weight per roll, easier to apply by personnel, less waste- every pallet is using ½ as much shrink wrap by weight.   Estimated cost saving for 1 year 8K

         

        LARGE COMPANY EXAMPLES

        • M&S launched Plan A in 2007, making 100 commitments to tackle key challenges on climate change, waste, sustainable raw materials, "fair partnership" and health over five years. They expected to invest £200 million to achieve these goals but Plan A broke even early and added £50 million to the bottom line in 2009/10, according to their latest "How We Do Business" report.  M&S isn't the only leading company to have found a business case for sustainability. General Electric has spent $5 billion on R&D in the first five years of ecomagination, however the program to develop the clean technologies of the future has already generated revenues of $70 billion.
          • Defense technology company Raytheon has long pursued environmental initiatives. In 1998, the company started setting goals to reduce waste. Several years later, it focused on cutting energy consumption. Last year, the company launched the first phase of a massive, companywide sustainable IT project, affecting its 73,000 employees spread out around the globe among six business units.  In the first year alone, the company has reaped $11.5 million in savings from its green initiatives and anticipates far more savings in upcoming years at it builds on its green IT strategy. Of this, $2.7 million resulted directly from server-related energy savings. Moreover, Raytheon was able to avoid building a new datacenter, despite a 25 percent growth in capacity demand, a direct result of its virtualization efforts. Another $250,000 in savings came from the progress on desktop power management, while $1.5 million in savings stemmed from printer-related savings. The remaining savings were a result of reducing server lease expenses, facilities footprint costs, and datacenter labor.  From an environmental standpoint, Raytheon was able to meet its seven-year goal of reducing greenhouse gas emissions by 33 percent a year early, due to the reductions in energy use.

           

          CITY SUSTAINABILITY EFFORTS TO SAVE MONEY

          • Portsmouth, NH population of approximately (20,000) completed its citywide Master Plan in 2005, Over the last four years, the City Council and the City Manager and his staff have actively committed to making sustainability happen—policy choices, the infrastructure decisions and approaches to providing City services all reflect their commitment to meeting sustainability goals:
            • Library In just two years, the new “green” Portsmouth Public Library has achieved substantial energy savings despite being more than twice the size of its former home, thanks to its design. The Library, New Hampshire’s first municipal building to receive the prestigious LEED (Leadership in Energy and Environmental Design) certification, has been recognized for its design and construction in the areas of energy conservation, recycling, materials selection, and daylight and views. Even though the new building is 116 percent larger than the old facility and open more often, the amount of natural gas used to heat it decreased by 66.7 percent, or $20,000, in the first full year of operation. Despite being twice the size, electricity consumption was only up 50 percent from the former site.
              • Garage lightingIn February 2009, the City replaced the lighting in the High-Hanover Parking Garage with 275 compact fluorescent fixtures, which is expected to reduce energy consumption by 25%. As a result, the City anticipates saving estimated $21,000 annually.
            • About two years ago Montebello, CA switched to an onboard recycling system from OilGuard, Vista, Calif. Employing technology used in the medical field by kidney dialysis machines, the filter diverts a small stream (about 5 to 7 percent) of the engine oil through the core, then returns it to the main oil flow. It is capable of filtering out particles below 3 microns in size, as opposed to the 30- to 40-micron range for conventional factory filters.  Since converting to the system, Cavazos's staff changes oil and filters every 12,000 miles, an interval he says is conservative and could be extended by another 6,000 miles with no adverse effects. Because of a dramatic reduction in engine failures and less money spent on oil and filters, "We're probably saving thousands of dollars per year," Cavazos says.
              • An Anti-idling policy adopted by city of Cleveland, Ohio. For every two minutes a car is idling, it uses about the same amount of fuel it takes to go about one mile. Research indicates that the average person idles their car five to 10 minutes a day. Idling creates pollution and wastes valuable resources. An anti-idling policy  mandates city employees to turn off their vehicles to save money and reduce emissions. With a fleet of 4,900 vehicles and $5.4 million annual gas and diesel bills, the city expects the new anti-idling policy will save hundreds of thousands of dollars a year.

               

               

              ASHLAND CONSERVATION COMMISSION PROPOSED 2012-2013 CITY COUNCIL GOAL -– SUSTAINABILITY PLANNING--

              GOAL

              Develop a concise Ashland City and Community Sustainability Action Plan.

               

              TASKS

              1.       Create a baseline inventory of the Comprehensive Plan and select city services as well as plans and practices that relate to them.

              2.       Identify what the city of Ashland is currently doing to conserve environmental, social, and economical resources.  Include current sustainability practices in Ashland, and the partially completed City of Ashland/Southern Oregon University Greenhouse Gas inventory. 

              3.       Using the baseline as a point of reference, identify gaps (e.g.  food security, climate change implications, and waste reduction).

              4.       Prioritize the order in which the comprehensive plan chapters, city services, associated plans and practices, and gaps will be addressed, and develop concise sustainability action items associated with each.

              5.       For each action item, develop sustainability performance measure(s), recommended timeframes to implement, and estimated impacts (environmental/social/economic) for each sustainability action item.

              6.       Present to City Council for Approval.

               

              MEANS TO IMPLEMENT

              A City appointed citizen ad-hoc committee or task force, with limited duration, that is comprised of members of interested commissions and established committees.  This ad-hoc committee will provide recommendations to the City Council with minimal City Staff work and maximum citizen work.  The amount of City Staff work will be at the discretion of the City Administrator.

               

              WHO WE ARE

              In alignment with Goal #1 of the 2010-2011 Ashland Conservation Commission, a “Sustainability Planning*” team was commissioned.  This team is comprised of committee members and citizens who conducted extensive research and analyzed nine Oregon cities that are implementing sustainability plans. Examples of these findings, the team’s assessment, and other reference materials are available as a link on the Conservation Commission Goals page, under Goal 1:   Page.asp?NavID=13602  .

               

              * The Conservation Commission July 28, 2010 letter to the Mayor and City Council defined sustainability as "Meeting the needs of the present generation without compromising the ability of future generations to meet their needs; including protecting the environment, developing a healthy economy, and ensuring social equality" (follows 1987 UN WECD definition of sustainability).

               

               

               

 

APPENDICIES

Appendix A:  20/20 Vision: Ashland Sustainability Master Plan - 2006

 

Appendix B:  May 2010 Letter to Mayor and City Council

                             July 2010 Letter to Mayor and City Council

 

Appendix C:  Oregon City Sustainability Planning Research and Analysis – November 2010

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