City of Ashland, Oregon http://www.ashland.or.us/agendas.aspCity of Ashland, OregonPublic Arts Advisory Committee - 03/21/2024 - Public Arts Advisory Committee Meeting Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8452March 21, 2024

Regular Meeting

4:00pm-5:30pm, Siskiyou Conference Room

51 Winburn Way
 


  1. CALL TO ORDER: 


    1. Introductions

    2. Quorum count




 


  1. LAND ACKNOWLEDGMENT


"We acknowledge and honor the aboriginal people on whose ancestral homelands we work - the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today. We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people. We also recognize and acknowledge the Shasta village of K'wakhaha - "Where the Crow Lights" - that is now the Ashland City Plaza."

 

  1. APPROVAL OF MINUTES 


    1. February 15, 2024 regular meeting




 


  1. PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker)


 


  1. LIAISON REPORTS  


Liaisons:


  1. City Council Liaison, Gina DuQuenne;

  2. APRC Liaison, Stef Seffinger; and

  3. Community Development Liaison, Jennifer Chenoweth


 


  1. DISCUSSION ITEMS and MOTIONS


    1. Playwright Walk Plaques - presentation on concept plan and motion the endorse project to City Council

    2. ODOT Controller Boxes - Update from the task committee on behalf of the selection committee (Tessa, Cassie, Peter)

    3. Crosswalk Project - entrance to Lithia Park; Ashland Parks and Recreation Committee (APRC) actions, next steps, motion recommendation to City Council and Request for Qualifications (RFQ)

    4. Marking Ashland Places (MAP) II - Update on APRC motions, discuss next steps, and PAAC response motion for committee

    5. Golden Connections - Update on celebration event on May 18, 2024 at 10:00 am to 12:00 pm; HPAC awards and recognition, ribbon cutting for medallions, walking tour

    6. Pulse Check - open discussion of ideas (5-10 minutes total).




 


  1. OTHER BUSINESS and UPDATES




  1. PAAC Strategic Planning Project - Susan and Ken provide update

  2. Velocity (bouncing ball sculpture) repairs - Update

  3. Micah Blacklight "Ancestors Future - Crystalizing Our Call" - Update

  4. John Pugh Mural "Where the Crow Lights," Elks Building - Update


 


  1. ADJOURNMENT - Next Meeting Date: Thursday, April 18 @ 4:00 pm


 

 ]]>
3/21/2024Thu, 21 Mar 2024 12:00:00 -0800
Ashland Parks & Recreation Commission - 03/21/2024 - Recreation Division Advisory Committee - Agenda/Minutes Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8453Meeting Packet/Agenda]]>3/21/2024Thu, 21 Mar 2024 12:00:00 -0800Transportation Advisory Committee - 03/21/2024 - Transportation Advisory Committee Meeting Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8449Note: Anyone wishing to speak at any Transportation Advisory Committee meeting is encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and City for the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.

 
TRANSPORTATION ADVISORY COMMITTEE

March 21, 2024

AGENDA


 

I. CALL TO ORDER: 6:00 PM, Meeting held virtually via Zoom

Link: https://zoom.us/j/96073919566



II. ANNOUNCEMENTS



III. CONSENT AGENDA


A. Approval of February 15, 2024 Minutes



IV. PUBLIC FORUM (6:05-6:20)



V. REPORTS FROM OTHER CITY COMMITTEES (6:20-6:30)



VI. NEW BUSINESS

A. Crosswalk Public Art Project (6:30-6:50, action required discuss proposal by the Public Arts

Committee to install an artistic crosswalk at the Plaza to the entrance of Lithia Park)

B. Distracted Driving Month Resolution (6:50-7:10, action required, discuss support of a distracted driving resolution to be approved by City Council)

C. Planning Commission Study Session (7:10-7:30, action required, discuss attendance at a Planning Commission Study Session to present and discuss transportation related elements/projects)



VII. UNFINISHED BUSINESS

A. Vision Zero Resolution & Action Plan (7:30-7:55, action required review resolution and associated staff report for Council consideration)

B. Bike Parking (7:55-8:00, action required, discuss next steps for bike parking inventory and

improvement plan)



VIII. INFORMATIONAL ITEMS

A. Bike Box Article

B. Grant Opportunities (SS4A, Community Paths Program, SRTS)



IX. AGENDA BUILDING - Future Meetings



X. ADJOURNMENT: 8:00 PM

Next Meeting Date: April 18, 2024




In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email scott.fleury@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).]]>
3/21/2024Thu, 21 Mar 2024 12:00:00 -0800
City Council - 03/19/2024 - Council Business Meeting Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8451ASHLAND CITY COUNCIL MEETING AGENDA

Tuesday March 19, 2024

Council Chambers, 1175 E Main Street

(In-Person or Zoom Meeting Access)

*Revised 



Live stream via rvtv.sou.edu select RVTV Prime

Recorded meetings are available on our website.

 

Public testimony will be accepted for both public forum items and agenda items. 

If you would like to submit written testimony or if you wish to speak electronically during the meeting, please complete the Public Testimony Form

no later than 10 a.m. the day of the meeting.



6 p.m. Regular Business Meeting* 


  1. CALL TO ORDER


    1. Land Acknowledgement** 



  2. PLEDGE OF ALLEGIANCE

  3. ROLL CALL

  4. MAYOR'S/CHAIR OF THE COUNCIL ANNOUNCEMENTS/PROCLAMATIONS

    1. Cesar Chavez Proclamation

    2. National Women's History Month



  5. APPROVAL OF MINUTES ***

    1. Minutes of the March 4, 2024 - Study Session Meeting

    2. Minutes of the March 5, 2024 - Business Meeting

    3. Minutes of the January 3, 2023 - Business Meeting 



  6. SPECIAL PRESENTATIONS 

  7. CITY MANAGER REPOR

  8. PUBLIC FORUM (15 minutes - Public input or comment on City business not included on the agenda) 

  9. CONSENT AGENDA

    1. Budget Supplemental for APRC 



  10. PUBLIC HEARINGS AND ORDINANCES

    1. First Reading - 3233 Ordinance Amend Fire Prevention Code

    2. First Reading- Ordinance 3236 Establishing Human Resources Department

    3. First Reading - Ordinance 3235 Establishing City Recorder Department

    4. First Reading - 3231 Ordinance Telecommunications Updates for Small Wireless Facilities (5G)



  11. ​​UNFINISHED BUSINESS 

  12. NEW BUSINESS 

  13. RESOLUTIONS AND CONTRACTS

    1. Contract for Timberline Helicopters​



  14. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS

    1. Ad Hoc Committee Request on 2200 Ashland St. Master Plan​



  15. ADJOURNMENT OF BUSINESS MEETING


 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager's office at 541.488.6002 (TTY phone number 1.800.735.2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

 

*    Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.(D)(3)]

**  LAND ACKNOWLEDGEMENT

We acknowledge and honor the aboriginal people on whose ancestral homelands we work--the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We honor the first stewards in the Rogue Valley and the lands we love and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people.  We also recognize and acknowledge the Shasta village of K'wakhakha - "Where the Crow Lights" - that is now the Ashland City Plaza.

***Agendas and minutes for City of Ashland Council, Commission and Committee meetings may be found at the City website, ashland.or.us/Agendas.asp





 ]]>
3/19/2024Tue, 19 Mar 2024 12:00:00 -0800
City Council - 03/18/2024 - Study Session Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8450ASHLAND CITY COUNCIL

STUDY SESSION AGENDA

Monday, March 18, 2024

Council Chambers, 1175 E Main Street

 

Live stream via rvtv.sou.edu select RVTV Prime. Recorded meetings are available on our website.

 

Public testimony will be accepted for both public forum items and agenda items. 

If you would like to submit written testimony or if you wish to speak electronically during the meeting, please complete the Public Testimony Form no later than 10 a.m. the day of the meeting.





5:30 p.m. Study Session

 



  1. Public Input  (15 minutes - Public input or comment on City business not included on the agenda)

  2. Fire Code Update

  3. City Forestlands Climate Adaption Project

  4. Adjournment of Study Session


 

 

 

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager's office at 541.488.6002 (TTY phone number 1.800.735.2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

 

 ]]>
3/18/2024Mon, 18 Mar 2024 12:00:00 -0800
Climate and Environment Policy Advisory Committee (CEPAC) - 03/14/2024 - 3-14-2024 CEPAC Meeting Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8448Climate and Environment Policy Advisory Committee (CEPAC)

Agenda

March 14, 2024.  5:30 pm - 7:30 pm

51 Winburn Way - Ashland, Oregon 97520

ZOOM:https://zoom.us/j/94543412086?pwd=aEpIOWpGY1R4bmxmTE1UQUVrVTgyUT09

Meeting ID: 945 4341 2086

Passcode: 759098


Public testimony will be accepted for both public forum items and agenda items. Please complete the  CEPAC contact form no later than 10:00 a.m. the day of the meeting to request electronic testimony or submit electronic comments only. In person testimony can be done by filling out the Speaker Request Form at the meeting prior to the agenda item.


  1. (5:30) Call to Order

  2. (5:30 - 5:35) Consent Agenda   

    1. February 08, 2024 Minutes



  3. (5:35- 5:45) Public Forum - Restricted to Non-Agenda Items    

  4. (5:45 - 6:15) Updates/Announcements 

    1. Council Update -Jeff Dahle and Bob Kaplan (5 min)

    2. Staff Update - Chad Woodward (10 min)

      1. RESP Loan



    3. Chair Update - Bryan Sohl (5 min)

    4. Other Committee Members Update (5 min)

    5. Updates from other Committees/Commissions (5 min)



  5. (6:15 - 7:05) Old Business

    1. (6:15 - 6:25) Ordinance Update

    2. (6:25 - 6.55) - Study Session Updates  

      1.  Lawn Blowers, Small Engines #1 - Feb 14, 2023 (Shaff)

      2. IRA and other incentives, rebates, Tax Benefits #1 (Chad, Bishopp, Walker, Sohl)

      3. Committee Assignments (6:55-7:00)



    3. Earth Day Ideas (7:00 - 7:05) - Friday April 19 - Science works parking area




 


  1. (7:00 - 7:30) New Business


    1. Study Session Schedule (7:00-7:10)


      1.    March 20, 2023 Home Energy Score #1 - (Gould)

      2.   April 10, 2024 - Lawn Blowers, Small Engines #2 - (Shaff)/IRA and other incentives, rebates, Tax Benefits #2

      3.    April 24, 2024 - Transportation #1 (Shaff, Dohrman)

      4.    May 15, 2024 - Home Energy Scores #2 - (Gould)/Lawn Blowers, Small Engines #3

      5.    May 29,2004 - City of Ashland Municipal Operations #1

      6.    Jun 12, 2024 - Electrification of Existing Buildings and Commercial #1

      7.    Jun 26, 2024 - Transportation #2, Funding #3



    2. CEPAC Membership (7:10-7:15)

      1.    RECOLOGY dedicated spot

      2. Co-Chair, vs Vice Chair willing to run 3-4 meetings.



    3. Plant -Based Treaty (Shaff) (7:15-7:20)

    4. Open Discussion (7:20-7:30)




 


  1. (7:30) Adjourn


 ]]>
3/14/2024Thu, 14 Mar 2024 12:00:00 -0800
Ashland Parks & Recreation Commission - 03/13/2024 - APRC Regular Business Meeting (In Person) Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8447 



AGENDA FOR BUSINESS MEETING


ASHLAND PARKS & RECREATION COMMISSION

March 13, 2024

Council Chambers - 6:00 PM

1175 E Main St

 
Agenda

Meeting Packet

 
To attend the meeting or to provide public input, see public participation instructions on page 2

 

5:30 p.m. Executive Session

Pursuant to ORS 192.660((2)(h) & (i) an executive session will be held to deliberate with persons designated by the governing body to negotiate personnel matters.

 

      I. CALL TO ORDER

 

     II. APPROVAL OF MINUTES

 

    III. ADDITIONS OR DELETIONS TO THE AGENDA

 

    IV. PUBLIC FORUM

 

     V. CONSENT AGENDA

 

    VI. DIRECTORS REPORT

 

   VII. BUSINESS


  1. Ashland Forestlands Climate Adaptation Project Final Update (Information)

  2. Q2 FY24 Financial Update (Information)

  3. Draft Resolution Authorizing APRC to Apply for a Local Government Grant from the Oregon Parks and Recreation Department (OPRD) for Rehabilitation of Hunter Park Tennis courts (Action)

  4. Draft Resolution Authorizing APRC to Apply for a Local Government Grant from the (OPRD) for Development of the East Main Park Pump Track and Skills Park (Action)


  VIIIITEMS FROM COMMISSIONERS/STAFF


  1. Liaison Report 


     IX. UPCOMING MEETING DATES


  1. Recreation Division Advisory Committee March 21 in Person at the Lithia Cabin 4:00 PM

  2. Joint Study Session with City of Ashland Council April 1 in Person in Council Chambers 5:30 PM

  3. APRC Study Session April 3 Electronic Meeting 6:00 PM

  4. APRC Business Meeting April 10 in Person in Council Chambers 6:00 PM 


     X.  ADJOURNMENT 

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number (800) 735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). Parks Commission meetings are broadcast live on Channel 9, or on CHARTER CABLE CHANNEL 180. Visit the City of Ashland's website at www.ashland.or.us.

 

Public Participation Instructions

 

This meeting will be held in-person in Council Chambers 1175 E. Main St. Those who wish to provide oral testimony must attend the meeting and fill out a speaker request card. The public can view on Channel 9 or Channels 180 and 181 (for Charter Communications customers) or live stream via rvtv.sou.edu - select RVTV Prime.

 

Written testimony will be accepted via email sent to nancy.mero@ashland.or.us. Please include "Public Testimony" in the subject line. Written testimony submitted the Tuesday before the meeting by 11:00 am will be made available to the Parks Commissioners before the meeting. All testimony will be included in the meetings minutes.

 ]]>
3/13/2024Wed, 13 Mar 2024 12:00:00 -0800
Planning Commission - 03/12/2024 - Planning Commission Regular Meeting Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8446The public hearing will be held at 7:00 p.m. on March 12, 2024.  The meeting will be televised on local channel 9 or channels 180 and 181 for Charter Communications customers or will also be available live stream by going to rvtv.sou.edu  and selecting RVTV Prime.

 

Written testimony will be accepted for the public hearing agenda items via email to PC-public-testimony@ashland.or.us with the subject line "03/12/24 PC Hearing Testimony" by 10:00 a.m. on Monday, March 11, 2023. Written testimony will not be accepted on findings because the record is closed. If the applicant wishes to provide a rebuttal to the testimony, they can submit the rebuttal via e-mail to PC-public-testimony@ashland.or.us with the subject line "03/12/24 PC Hearing Testimony" by 10:00 a.m. on Tuesday, March 12, 2023.  Written testimony received by the deadlines will be available to the Planning Commission before the meeting and will be included in the meeting minutes. 

 

Oral testimony will be taken during the electronic public hearing. If you wish to provide oral testimony during the electronic meeting, send an email to PC-public-testimony@ashland.or.us by 10:00 a.m. on Monday, March 11, 2023. In order to provide testimony at the public hearing, please provide the following information:  1) make the subject line of the email "03/12/24 Speaker Request", 2) include your name, 3) specify the date and commission meeting you wish to virtually attend or listen to, 4) specify if you will be participating by computer or telephone, and 5) the name you will use if participating by computer or the telephone number you will use if participating by telephone.

 

If you would like to watch and listen to the Planning Commission meeting virtually, but not participate in any discussion, you can use the Zoom link below to join the meeting as an attendee. 



March 12, 2024

REGULAR MEETING

AGENDA

I.        CALL TO ORDER7:00 p.m., Civic Center Council Chambers, 1175 E. Main Street

 


II.       ANNOUNCEMENTS



III.     
CONSENT AGENDA


  1. Approval of Minutes


    1. February 13, 2024 Regular Meeting






IV.      PUBLIC FORUM

Note: To speak to an agenda item in person you must fill out a speaker request form at the meeting and will then be recognized by the Chair to provide your public testimony. Written testimony can be submitted in advance or in person at the meeting. If you wish to discuss an agenda item electronically, please contact by March 12, 2024 to register to participate via Zoom. If you are interested in watching the meeting via Zoom, please utilize the following link: https://zoom.us/j/93919795827





V.      TYPE II PUBLIC HEARING

A.        PLANNING ACTION:   PA-T2-2024-00046    


SUBJECT PROPERTY: 210 Alicia Ave

APPLICANT:                  Rogue Planning & Development Services

OWNER:                         Adderson Construction Inc.    

DESCRIPTION:             A request for Outline and Final Plan approval for a five-lot Performance Standards Subdivision (4 residential lots, 1 common area) for the property located at 210 Alicia Ave. The application also includes requests for: a Variance to allow a private driveway to serve four units (AMC 18.4.6.040.C.1) where dedication of a public street is typically required. The application also includes an Exception to Street Standards due to the existing unimproved street. The application also includes the request to remove a single 20" plum tree along the western side of the property as it is in conflict with the proposed driveway. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1-5; ASSESSOR'S MAP: 39 1E 04 DB; TAX LOT: 1700

 


VI.      OPEN DISCUSSION





VII.    ADJOURNMENT

Next Scheduled Meeting Date: March 26, 2024 Study Session

 



]]>
3/12/2024Tue, 12 Mar 2024 12:00:00 -0800
Ashland Parks & Recreation Commission - 03/11/2024 - Ashland Senior Advisory Committee (In Person) Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8443Agenda Package



ASHLAND PARKS AND RECREATION COMMISSION


ASHLAND SENIOR ADVISORY COMMITTEE (ASAC)

MEETING AGENDA

Monday, March 11, 2024 @ 3:30 - 5:00 pm

In-Person at Ashland Senior Center, 1699 Homes Ave, Ashland

To give public input, see instructions below.

 

I. Opening (Gardiner, 1 min)Welcome Gina DuQuenne as new City Council Liaison

II. Approval of Minutes - January 8, 2024 (all, 2 min) 

III. Additions or Deletions to the Agenda (all, 2 min)

IV. Public Input (5 min) - See below for instructions. 

V. Ashland At Home: Update on status and services - Katharine Danner, President of Ashland At Home Board of Directors (30 minutes)

VI. Standing Reports (25 min)

      a. APRC Liaison (Bachman)

      b. City Council Liaison (DuQuenne)

      c. Education Report (Holt)

      d. Senior Services Superintendent Report (Mettler)

VII. Items from ASAC Members or Work Groups (15 min)

      a. Livable Ashland Alliance update (Bellegia)

      b. Other items from ASAC members? (All)

VIII. Next Meeting: Monday, May 13, 3:30-5:00pm via Zoom

IX. Adjournment 
- 5:00pm




In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).



TO GIVE PUBLIC INPUT IN THE MEETING:

If you would like to give public input for the meeting, please submit your written comments or a request to speak to
natalie.mettler@ashland.or.us, no later than by 10:00 a.m. on the day of the meeting.  Please include the information above plus the topic you would like to speak on.  











 

 

 ]]>
3/11/2024Mon, 11 Mar 2024 12:00:00 -0800
Social Equity and Racial Justice Advisory Committee - 03/07/2024 - Social Equity and Racial Justice Regular Meeting Minuteshttp://www.ashland.or.us/AGENDAS.asp?Display=Minutes&AMID=8445Social Equity and Racial Justice Committee

DRAFT Minutes

March 7, 2024

5:00-6:45 p.m.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email ann.seltzer@ashland.or.us . Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).



Remote Meeting via Zoom
Note: This meeting will be recorded and uploaded to the website to accompany the minutes.



1. Simon called the meeting to order at 5:30.

Attendance: Simon, Yamaguchi, Geraghty, Houston, Tyler, Mendel, Singh, Fayvor, Seltzer (staff liaison)

Absent: DuQuenne

Guests: None

Geraghty read the Land Acknowledgement and Simon read the Labor Acknowledgement

 

2. M/S approval of February 1, 2024 minutes Mendel/Tyler, motion passes unanimously. 



3. Public Input: None 



4.Discussion of meeting date change for May. Simon explained the meeting date for May will change from May 2 to May 9.In addition, Simon noted the need to schedule a social gathering in May.Seltzer will send a doodle poll.

 

5.Muse will attend the April meeting.At the previous request of SERJ members, she will provide practical actions to move SERJ projects towards a transformation outcome.The subcommittee for Listening Circles will develop questions to provide Muse in advance and Simon and Houston will develop questions about the Labor Acknowledgement to provide Muse in advance.

M/S Mendel/Tyler to continue with hybrid meetings and commit to meeting in person for a social gathering four times per year. Motion passes unanimously.



6. Update from members.

Tyler attended several recent meetings/gatherings including:

the meeting with other committee chairs

the story telling event at SOU

the Ashland Together gathering at Carpenter Hall

a meeting at the library hosted by BASE. He noted that all were well attended.

Mendel also attended the story telling event and a meeting of SOU black students.



Members reported on meeting with or trying to schedule time with their SERJ buddies:

Simon/Fayvor

Mendel/Houston

Yamaguchi/Singh 



7. Geraghty walked the group through her report of the History of Racism in Ashland. She noted that this was done at the mayor's request at the SERJ June 2023 meeting.  There were several suggestions on elaborating and clarifying parts of the report.  Houston will draft a cover memo addressing those points.  Once the memo and final report are approved by SERJ, it will be forwarded to the mayor and Council.

 

8. Simon provided the background on the development of the Labor Acknowledgement and explained the statement is a way to acknowledge that this country was built on stolen labor. She noted that SERJ presented this to the City Council in August of 2023.  She asked SERJ members for ideas on where and how this statement could be read.  Suggestions include meetings at SOU, OSF, City committee meetings etc. Simon and Houston will develop questions to provide to Muse on how to move this project forward. Tyler and Yamaguchi will send the statement to Linda Peterson Adams for discussion and consideration at an upcoming committee chair meeting. Houston will bring this forward to OSF and Yamaguchi will bring it forward to SOU.

 

M/S Simon made a motion to form a subcommittee to advance the Labor Acknowledgement, Mendel seconded. Motion passes unanimously.

M/S Simon made a motion to promote the use of the land acknowledgment to other groups in Ashland.  Mendel seconded. Motion passed unanimously.

 

9. Tyler spoke of his interest in having SERJ developing a pamphlet that addresses Free Speech. While there is a lot of information online, he thinks having a hard copy to pass out at gatherings would be useful and make the information more available to the general public. Mendel offered to help Tyler and Tipp suggested also developing the pamphlet as a QR code for folks that prefer not to have paper. Houston suggested the ACLU and Southern Poverty League might already have a free speech pamphlet.

 

M/S Tyler made a motion that SERJ supports the concept of a free speech pamphlet.  Mendel seconded.  Motion passes unanimously.  Tyler and Mendel will work together, and Tipp will help to develop the QR code.

 

10. Other Updates. Geraghty noted that AAUW is no longer interested in developing training sessions.



11. Meeting adjourned at 6:30 p.m.  Next meeting date is April 4, 2024.

 ]]>
3/7/2024Thu, 7 Mar 2024 12:00:00 -0800
Ashland Parks & Recreation Commission - 03/06/2024 - APRC Special Business Meeting (In Person) Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8440

AGENDA FOR SPECIAL BUSINESS MEETING


ASHLAND PARKS & RECREATION COMMISSION

March 6, 2024

Council Chambers - 6 P.M.

1175 E Main Street

 

To attend the meeting or to provide public input, see public participation instructions on page 2.

       Agenda

      Meeting Packet

 

     I.  CALL TO ORDER 



      II. APPROVAL OF MINUTES 


  1.    APRC Rescheduled Business Meeting - January 17, 2024 


     III. ADDITIONS OR DELETIONS TO THE AGENDA

 

    IV. PUBLIC FORUM

 

     V. CONSENT AGENDA



    VI. BUSINESS
 


  1. Request for Exception to APRC Lithia Park Bandshell Noise Policy of 8:00 PM (Action)

  2. Public Arts Advisory Committee (PAAC) Crosswalk Art Project (Action)

  3. PAAC Marking Ashland Places MAP II Project (Action)

  4. Calle Guanajuato Lease Agreement (Action)

  5. Approval of APRC Director Job Description (Action)

  6. Approval of APRC Director Hiring Process (Action)  


    VII. ITEMS FROM COMMISSIONERS/STAFF

 

   VIII. UPCOMING MEETING DATES 


  1. Ashland Senior Advisory Committee March 11 in Person at the Senior Center 3:30 PM

  2. Recreation Division Advisory Committee March 21 in Person at the Lithia Cabin 4:00 PM

  3. Joint Study Session with City of Ashland Council April 1 in Council Chambers 5:30 PM

  4. APRC Study Session April 3 Electronic Meeting 6:00 PM

  5. APRC Business Meeting April 10 in Person in Council Chambers 6:00 PM 


    IX. LOOKAHEAD REVIEW

 

     X. ADJOURNMENT

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number (800) 735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). Parks Commission meetings are broadcast live on Channel 9, or on CHARTER CABLE CHANNEL 180. Visit the City of Ashland's website at www.ashland.or.us.

 
Public Participation Instructions

 

This meeting will be held in-person in Council Chambers 1175 E. Main St. Those who wish to provide oral testimony must attend the meeting and fill out a speaker request card. The public can view on Channel 9 or Channels 180 and 181 (for Charter Communications customers) or live stream via rvtv.sou.edu - select RVTV Prime.

 

Written testimony will be accepted via email sent to nancy.mero@ashland.or.us. Please include "Public Testimony" in the subject line. Written testimony submitted the Tuesday before the meeting by 11:00 am will be made available to the Parks Commissioners before the meeting. All testimony will be included in the meeting minutes.

 

 

 ]]>
3/6/2024Wed, 6 Mar 2024 12:00:00 -0800
Ad hoc Committee on Affordable Childcare and Early Childhood Development - 03/06/2024 - Ad hoc Committee on Affordable Childcare Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8444ASHLAND CITY COUNCIL

Early Learning Ad Hoc Committee

Wednesday, March 6, 2024

 

Siskiyou Room

51 Winburn Way
 

  

 

1:30 p.m.- 2:30 p.m.  


  1. Science Works Update with Cynthia Salbato

  2. Review of 2nd Draft: Six-Month Progress Report for finalization

  3. Early Learning Clearing House Examples

  4. Next Steps for April

  5. Adjournment


 

 

Next Meeting April 3rd - 1:30pm 51 Winburn Way

 

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager's office at 541.488.6002 (TTY phone number 1.800.735.2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

 ]]>
3/6/2024Wed, 6 Mar 2024 12:00:00 -0800
Historic Preservation Advisory Committee - 03/06/2024 - Historic Preservation Advisory Committee Minuteshttp://www.ashland.or.us/AGENDAS.asp?Display=Minutes&AMID=8439March 6, 2024

AGENDA



Audio from meeting - Click here



Draft Minutes - Click here



(4:00)CALL TO ORDER: 

Meeting held in person at 51 Winburn Way and via Zoom at:  https://zoom.us/j/98027333137 

 

READING OF LAND ACKNOWLEDGEMENT

"We acknowledge and honor the aboriginal people on whose ancestral homelands we live, --the Ikirakutsum Band of the Shasta Nation, including the original past indigenous inhabitants, as well as the diverse Native communities who make their home here today. We also recognize and acknowledge the Shasta village of K'wakhakha -- "Where the Crow lights"--that is now the Ashland City Plaza."

 

(4:05) APPROVAL OF AGENDA




(4:10) APPROVAL OF MINUTES

Minutes of February 7, 2024

 

(4:15) PUBLIC FORUM 



(4:30) LIASON REPORTS

A. Council Liaison - Jeff Dahle

B. Staff Liaison - Derek Severson

  

(4:45) DISCUSSION ITEMS

A. Historic Preservation Month

  • Awards/Ceremony (Nominees/Assignments)

  • MAP1 Ribbon Cutting Noon on Saturday, May 18th (Coord. with Chamber, PAAC)

  • Walking Tours (Coord with WalkAshland)

  • QR Code Plaques/Signs for Preservation Week Self-Guided Tour (Katie)


B. KS Wild Mural Concept - 562 A Street

C. Subcommittee Reports

  • Map II Subcommittee

  • "Rock Garden" Subcommittee                  


D.  Review Board

                          

(5:00) LAND USE ITEMS

PA-T1-2024-00227 Site Design Review for an Additional (Fifth Unit) at 348 N. Main St.

 

(5:30) ADJOURNMENT             

Next Meeting Date: April 3, 2024]]>
3/6/2024Wed, 6 Mar 2024 12:00:00 -0800
City Council - 03/05/2024 - Council Business Meeting Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8442 
ASHLAND CITY COUNCIL MEETING AGENDA

Tuesday, March 5, 2024

Council Chambers, 1175 E Main Street

(In-Person or Zoom Meeting Access)

 

Live stream via rvtv.sou.edu select RVTV Prime. Recorded meetings are available on our website.

 

Public testimony will be accepted for both public forum items and agenda items. 

If you would like to submit written testimony or if you wish to speak electronically during the meeting, please complete the Public Testimony Form no later than 10 a.m. the day of the meeting.

 



5 p.m. Executive Session



  1. To conduct deliberations with persons designated by the governing body to negotiate real property transactions pursuant to ORS 192.660 (2)(e).


 6 p.m. Regular Business Meeting* 


  1. CALL TO ORDER


    1. Land Acknowledgement** 



  2. PLEDGE OF ALLEGIANCE

  3. ROLL CALL

  4. MAYOR'S/CHAIR OF THE COUNCIL ANNOUNCEMENTS 

  5. APPROVAL OF MINUTES ***

    1. Minutes of February 20, 2024 - Business Meeting 



  6. SPECIAL PRESENTATIONS

    1. Rogue World Music Festival 



  7. CITY MANAGER REPORT

  8. PUBLIC FORUM (15 minutes - Public input or comment on City business not included on the agenda)

  9. CONSENT AGENDA

    1. Lease Agreement with Becker Properties for Space at 2345 Ashland St #103

    2. Approval of a Sewer Service Connection Use Outside of City Limits, 618 Lakota Way

    3. Housing and Human Services Advisory Committee Appointment

    4. Rogue World Music Letters of Support 



  10. PUBLIC HEARINGS

    1. Second Reading - Ordinance 3230 Amending Procurement & Contract Procedures

    2. Second Reading- 3232- An ordinance adopting the Parks, Trails, and Open Space Map 



  11. UNFINISHED BUSINESS

  12. NEW BUSINESS

    1. Second Quarter Financial Update

    2. 2200 Ashland Street Next Steps 



  13. ORDINANCES, RESOLUTIONS AND CONTRACTS

    1. Resolution 2024-05 Authorizing Water Revenue Bonds

    2. Resolution 2024-06 Support for the Vision Zero Program

    3. Contract for Alice Peil Stairway Replacement 



  14. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS

    1. Ad Hoc Committee Request on 2200 Ashland St. Master Plan



  15. ADJOURNMENT OF BUSINESS MEETING


 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager's office at 541.488.6002 (TTY phone number 1.800.735.2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

 

*    Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.(D)(3)]

**  LAND ACKNOWLEDGEMENT

We acknowledge and honor the aboriginal people on whose ancestral homelands we work--the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We honor the first stewards in the Rogue Valley and the lands we love and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people.  We also recognize and acknowledge the Shasta village of K'wakhakha - "Where the Crow Lights" - that is now the Ashland City Plaza.

***Agendas and minutes for City of Ashland Council, Commission and Committee meetings may be found at the City website, ashland.or.us/Agendas.asp





 
]]>
3/5/2024Tue, 5 Mar 2024 12:00:00 -0800
City Council - 03/04/2024 - Study Session Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8441ASHLAND CITY COUNCIL

STUDY SESSION AGENDA

 Monday, March 04, 2024

Council Chambers, 1175 E Main Street


 


Live stream via rvtv.sou.edu select RVTV Prime. Recorded meetings are available on our website.
 

Public testimony will be accepted for both public forum items and agenda items. 

If you would like to submit written testimony or if you wish to speak electronically during the meeting, please complete the Public Testimony Form no later than 10 a.m. the day of the meeting.

 



5:30 p.m. Study Session

 

  1. Public Input  (15 minutes - Public input or comment on City business not included on the agenda)

  2. Travel Ashland Grant Report

  3. 2200 Ashland St. Discussion

  4. Adjournment of Study Session


  

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager's office at 541.488.6002 (TTY phone number 1.800.735.2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

 ]]>
3/4/2024Mon, 4 Mar 2024 12:00:00 -0800
Planning Commission - 02/27/2024 - Planning Commission Study Session Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8438February 27, 2024

Study Session

Agenda

 

I.  CALL TO ORDER:  7:00 p.m., Civic Center Council Chambers, 1175 E. Main Street

 

II.  ANNOUNCEMENTS

 

III.  PUBLIC FORUM

Note: If you wish to discuss an agenda item, please contact PC-public-testimony@ashland.or.us by February 27, 2024, 10 a.m. to register to participate electronically. To speak to an agenda item in person you must fill out a speaker request form at the meeting and will then be recognized by the Chair to provide your public testimony. Written testimony can be submitted in advance or in person at the meeting. If you are interested in watching the meeting via Zoom, please utilize the following link: https://zoom.us/j/92172154795 

 

IV.  DISCUSSION ITEM

A. Housing Element / Housing Needs Analysis / Housing Production Strategy

 

V.   OPEN DISCUSSION

 

VI.  ADJOURNMENT

 

Next Meeting Date: March 12, 2024]]>
2/27/2024Tue, 27 Feb 2024 12:00:00 -0800
Housing and Human Services Advisory Committee - 02/22/2024 - Housing and Human Services Advisory Committee Regular Meeting Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8437Community Development Building

51 Winburn Way

Note:  Anyone wishing to speak at any Housing and Human Services Advisory Committee meeting is encouraged to do so.  If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for the record.  You will then be allowed to speak.  Please note the public testimony may be limited by the Chair.

February 22, 2024



AGENDA




  1. CALL TO ORDER4:00 p.m.


 


  1. APPROVAL OF THE AGENDA


 


  1. CONSENT AGENDA




  1. Approval of January 25, 2024, Minutes


 


  1. PUBLIC FORUM (4:05-4:10 p.m.)


A. Public Forum.

 

  1. NEW BUSINESS


A. Social Service Grant Presentations (4:10-5:20 p.m.).

B. Social Service Grant Award Evaluation and Recommendations (5:20-5:50 p.m.).

 

  1. UNFINISHED BUSINESS


A. None

 

  1. INFORMATIONAL ITEMS


A. Liaison Reports

B. General Announcements

 

  1. AGENDA BUILDING - Future Meetings


 


  1. ADJOURNMENT: 6:00 p.m.


           

 Next Meeting Date: March 28, 2024

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).]]>
2/22/2024Thu, 22 Feb 2024 12:00:00 -0800
City Council - 02/20/2024 - Council Business Meeting Minuteshttp://www.ashland.or.us/AGENDAS.asp?Display=Minutes&AMID=8436ASHLAND CITY COUNCIL

BUSINESS MEETING AGENDA

Tuesday, February 20, 2024

Council Chambers, 1175 E Main Street



View on Channel 9 or Channels 180 and 181 (Charter Communications)

or live stream via rvtv.sou.edu select RVTV Prime.

 

HELD HYBRID (In-Person or Zoom Meeting Access)

 

Public testimony will be accepted for both general public forum items and agenda items. 

Please complete the online Public Testimony Form (ashland.or.us/Council),

for WRITTEN and ELECTRONIC testimony only. Indicate on the Public Testimony Form if you wish to provide WRITTEN testimony,

or if you wish to speak ELECTRONICALLY during the meeting.


Please submit your testimony no later than 10 a.m. the day of the meeting.


 

6 p.m. Regular Business Meeting* 


  1. CALL TO ORDER


    1. Land Acknowledgement** 



  2. PLEDGE OF ALLEGIANCE

  3. ROLL CALL

  4. MAYOR'S/CHAIR OF THE COUNCIL ANNOUNCEMENTS

    1. 150 Year Anniversary of Ashland Police Department Proclamation

    2. Black History Month Proclamation 






  1. APPROVAL OF MINUTES ***


    1. Minutes of the February 5, 2024 - Study Session Meeting

    2. Minutes of February 6, 2024 - Business Meeting 



  2. SPECIAL PRESENTATIONS

    1. Fire Life Saving Award



  3. CITY MANAGER REPORT

  4. PUBLIC FORUM (15 minutes - Public input or comment on City business not included on the agenda) 

  5. CONSENT AGENDA

    1. Updated IGA with Jackson County for Jail Bed Rentals

    2. Public Arts Advisory Committee Appointments 



  6. PUBLIC HEARINGS

    1. First Reading - Ordinance 3230 Amending Procurement & Contract Procedures

    2.  First Reading - Ordinance 3232 Adopting the Parks, Trails and Open Space Map 



  7. UNFINISHED BUSINESS

    1. Selection Process for City Manager 



  8. NEW BUSINESS




  1. ORDINANCES, RESOLUTIONS AND CONTRACTS


    1. Resolution 2024-04 Jackson County, Multi-Jurisdictional Natural Hazard Mitigation Plan 



  2. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS

  3. ADJOURNMENT OF BUSINESS MEETING


 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager's office at 541.488.6002 (TTY phone number 1.800.735.2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

 

*    Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.(D)(3)]

**  LAND ACKNOWLEDGEMENT

We acknowledge and honor the aboriginal people on whose ancestral homelands we work--the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We honor the first stewards in the Rogue Valley and the lands we love and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people.  We also recognize and acknowledge the Shasta village of K'wakhakha - "Where the Crow Lights" - that is now the Ashland City Plaza.

***Agendas and minutes for City of Ashland Council, Commission and Committee meetings may be found at the City website, ashland.or.us/Agendas.asp





 

]]>
2/20/2024Tue, 20 Feb 2024 12:00:00 -0800
Transportation Advisory Committee - 02/15/2024 - Transportation Advisory Committee Meeting Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8433Note: Anyone wishing to speak at any Transportation Advisory Committee meeting is encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and City for the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.

 
TRANSPORTATION ADVISORY COMMITTEE

February 15, 2024

AGENDA


 

I. CALL TO ORDER: 6:00 PM, Civic Center Council Chambers, 1175 E. Main Street



II. ANNOUNCEMENTS



III. CONSENT AGENDA

A. Approval of January 18, 2024 Minutes



IV. PUBLIC FORUM (6:05-6:20)



V. REPORTS FROM OTHER CITY COMMITTEES (6:20-6:30)



VI. NEW BUSINESS

A. Route 17 Update (6:30-6:45, no action required, update from RVTD on route 17 usage)

B. Crash and Near Miss Data Review (6:45-7:30, action required, discuss crash and near miss data recommendation of super sharrow installation downtown connecting bike lanes on North Main and Siskiyou Boulevard)



VII. UNFINISHED BUSINESS

A. Vision Zero Resolution (7:30-7:45, action required review resolution and associated staff report for Council consideration)

B. Encroachment Ordinance and Design Guidelines MAC Representation (7:45-7:55, action required, discuss and nominate two volunteers to participate in MAC moving forward)

C. Bike Parking (7:55-8:00, action required, discuss next steps for bike parking inventory and

improvement plan)



VIII. INFORMATIONAL ITEMS

A. B Street Corridor Safety Analysis

B. Speed Zone Study Background Information



IX. AGENDA BUILDING - Future Meetings



X. ADJOURNMENT: 8:00 PM



Next Meeting Date: March 21, 2024



In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email scott.fleury@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).]]>
2/15/2024Thu, 15 Feb 2024 12:00:00 -0800
Public Arts Advisory Committee - 02/15/2024 - Public Arts Advisory Committee Meeting Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8435February 15, 2024

Regular Meeting

4:00pm-5:30pm, Siskiyou Conference Room

51 Winburn Way
 


  1. CALL TO ORDER: 


    1. Introductions

    2. Quorum count




 


  1. LAND ACKNOWLEDGMENT


"We acknowledge and honor the aboriginal people on whose ancestral homelands we work - the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today. We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people. We also recognize and acknowledge the Shasta village of K'wakhaha - "Where the Crow Lights" - that is now the Ashland City Plaza."

 

  1. APPROVAL OF MINUTES 


    1. January 18, 2024 regular meeting

    2. January 19, 2024 study session




 


  1. PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker)


 


  1. LIAISON REPORTS  


Liaisons:


  1. City Council Liaison, Gina DuQuenne;

  2. APRC Liaison, Stef Seffinger; and

  3. Community Development Liaison, Jennifer Chenoweth


 


  1. DISCUSSION ITEMS and MOTIONS




  1. Tasks Group Proposals - Prioritize study session task groups proposals and acknowledge volunteers on each. Discuss what will be worked on over the next year/expected date of project completion.

  2. Placemaking Motion - Chair Engelund to bring forward a motion to recommend to City Administration to identify a department and defined role in the charter with position descriptions to focus the City of Ashland's Placemaking - supporting the values adopted by the City Council and Administration to provide leadership and direction.

  3. Public Works Appointment Motion - Chair Engelund to bring forward a motion to recommend to the City Administration the appointment of a Public Works Ex Officio or Liaison to PAAC.

  4. Pulse Check - open discussion of ideas (5-10 minutes total).


 


  1. OTHER BUSINESS and UPDATES




  1. Student Representatives - Update on request to Ashland High School and Southern Oregon University Art Departments for nominating student representatives

  2. Marking Ashland Places (MAP) II - Update from the task group

  3. ODOT Controller Boxes - Update from the selection committee meeting; artists selected announcement

  4. Golden Connections - Update on celebration event this Spring for the completion of the 5 medallions spokes project; may include a walking tour; HPAC and PAAC to collaborate

  5. Box Dive & Google Drive - Jenn and Tessa to provide an update on items in the shared drives

  6. Velocity (bouncing ball sculpture) repairs - Update

  7. Crosswalk Project - Update

  8. Micah Blacklight "Ancestors Future - Crystalizing Our Call" - Update

  9. John Pugh Mural "Where the Crow Lights," Elks Building - Update


 


  1. ADJOURNMENT - Next Meeting Date:  Thursday, March 21 @ 4:00pm


]]>
2/15/2024Thu, 15 Feb 2024 12:00:00 -0800
Planning Commission - 02/13/2024 - Planning Commission Regular Meeting Minuteshttp://www.ashland.or.us/AGENDAS.asp?Display=Minutes&AMID=8431The public hearing will be held at 7:00 p.m. on February 13, 2024.  The meeting will be televised on local channel 9 or channels 180 and 181 for Charter Communications customers or will also be available live stream by going to rvtv.sou.edu  and selecting RVTV Prime.

 

Written testimony will be accepted for the public hearing agenda items via email to PC-public-testimony@ashland.or.us with the subject line "02/13/24 PC Hearing Testimony" by 10:00 a.m. on Monday, February 12, 2023. Written testimony will not be accepted on findings because the record is closed. If the applicant wishes to provide a rebuttal to the testimony, they can submit the rebuttal via e-mail to PC-public-testimony@ashland.or.us with the subject line "02/13/24 PC Hearing Testimony" by 10:00 a.m. on Tuesday, February 13, 2023.  Written testimony received by the deadlines will be available to the Planning Commission before the meeting and will be included in the meeting minutes. 

 

Oral testimony will be taken during the electronic public hearing. If you wish to provide oral testimony during the electronic meeting, send an email to PC-public-testimony@ashland.or.us by 10:00 a.m. on Monday, February 12, 2023. In order to provide testimony at the public hearing, please provide the following information:  1) make the subject line of the email "02/13/24 Speaker Request", 2) include your name, 3) specify the date and commission meeting you wish to virtually attend or listen to, 4) specify if you will be participating by computer or telephone, and 5) the name you will use if participating by computer or the telephone number you will use if participating by telephone.

 

If you would like to watch and listen to the Planning Commission meeting virtually, but not participate in any discussion, you can use the Zoom link below to join the meeting as an attendee. 



February 13, 2024

REGULAR MEETING

Minutes 

 


I.           CALL TO ORDER

Chair Verner called the meeting to order at 7:00 p.m. at the Civic Center Council Chambers, 1175 E. Main Street. She noted that Council Liaison Paula Hyatt was attending the meeting via Zoom.



Commissioners Present:                         Staff Present:                                                                                                    

Lisa Verner                                                Brandon Goldman, Community Development Director

Doug Knauer                                             Derek Severson, Planning Manager

Kerry KenCairn                                         Michael Sullivan, Executive Assistant

Eric Herron                                                

Russell Phillips                                          

Gregory Perkinson         

                                                                                                         

Absent Members:                                   Council Liaison:                                                   


Susan MacCracken Jain                            Paula Hyatt      



II.          ANNOUNCEMENTS

Community Development Director Brandon Goldman made the following announcements:


  • The Community Development Department is launching its Citizen Self-Service software on February 20, 2024. This will allow customers to pull certain permit types and access existing permits online.

  • The City received an "Every Mile Counts" Climate Friendly and Equitable Communities (CFEC) grant from the Department of Land Conservation and Development (DLCD). This grant will provide consultant services for reviewing code updates for the City's Climate friendly Areas (CFAs), which will be done by 3J Consultants. The City also received a grant for ECONorthwest to do a market analysis for the housing development potential in those CFAs.

  • The City has been designated as a Tree City USA for the 37th year in a row. This was granted due to the work the of the City's Tree Management Advisory Committee, the City's code requirements for tree preservation and protection, and the work of the Parks and Recreation Department. 




III.        CONSENT AGENDA


  1. Approval of Minutes


    1. January 9, 2024 Regular Meeting

    2. January 23, 2024 Special Meeting




Commissioners Perkinson/Knauer m/s to approve the consent agenda as presented. Voice Vote: All AYES. Motion passed 6-0.





IV.       PUBLIC FORUM - None 





V.         OTHER BUSINESS

A. Review of the Community Development Work Plan for 2024

 


Mr. Goldman stated that this meeting would be treated as a Study Session, as no item required any decision to be made.



Staff Presentation

Planning Manager Derek Severson briefly detailed various projects that the Community Development Department was currently engaged in or would begin working on in the near future (see attachment #1). These projects included:

 

  • Parks, Trails, and Open Space Plan Map Adoption, which would be reviewed by the City Council at its February 20, 2024 meeting.

     

  • Development Process Management Advisory Committee (DPMAC). This group has met several times to discuss how best to streamline the City's permitting process, as well as ways to streamline departmental procedures. This group will present its findings to the Council in July, 2024.

     

  • Accessory Residential Unit (ARU) Incentive Program. This program would provide customers with free, pre-approved plans for ARUs, which would result in an expedited review process by City staff. The applicant would still need to demonstrate how these buildings fit on site, but the review process timeframe would be significantly accelerated. If an applicant wished to customize these plans they would need to contact the architect or designer to have those alterations done, which would likely result in a fee. Staff also contacted the architect who designed the plan templates for the City of Medford to inquire if these plans could be utilized by the City, or if that same architect could design similar plans for the City's use.

     

  • Economic Opportunities Analysis (EOA). The City received a Technical Assistance Grant to conduct a coordinated EOA with the City of Medford, which will include a Buildable Lands Inventory Update.


 


  • Climate Friendly & Equitable Communities and Climate Friendly Areas. A Technical Assistance Grant was received for work through mid-2025, which will also fund a Transportation Modeling test case with the Oregon Department of Transportation (ODOT) and the DLCD.


 


  • Manufactured Home Park Zoning Ordinance. The City is currently on a waiting list for Technical Assistance Grant, pending funding availability. This ordinance would establish a manufactured home park zone in order to retain the manufactured homes already in the City, and to protect them from being redeveloped. Rent would be unaffected by this new designation.


 


  • The Southern Oregon University Masterplan is currently undergoing an update, which will come to Commission for review at Study Sessions in the near future.


 


  • Former Croman Mill Site & Railroad Property Environmental Clean-Ups. A voluntary clean-up program has been undertaken through the Department of Environmental Quality (DEQ).


 


  • Croman Mill Site Re-Development. Townmakers, LLC, provided an update to the City Council last week, and are continuing to move forward in submitting an application for developing the Croman Mill Site.


 


  • Playwright Walk. A collaborative effort by the Community Development Department to support local organizations, including the Historic Preservation Advisory Committee (HPAC), the Public Arts Advisory Committee (PAAC), as well as philanthropists to develop a Playwright walk around the City featuring plaques honoring various playwrights. This project would be similar to the Marking Ashland Places (MAP) project that installed plaques around the City designating historical sites. 




Mr. Severson outlined several potential topics for upcoming Commission Study Sessions, including expiration timelines for land use actions, vesting and modification of land use approvals, unbundling parking from rental units, and a closer examination of the Comprehensive Plan. He remarked that the Planning Commission annual retreat would be scheduled soon, which would likely include site visits to current developments in the City. Mr. Severson noted that the Building Division is also looking at various code updates, including a reexamination of the floodplain. He stated that the Housing and Human Services Advisory Committee has created a Homelessness Services Masterplan Subcommittee to examine how best to treat homelessness in the City, as well as ways to assist the City's unhoused population. 

 

Questions of Staff

Commissioner KenCairn asked if staff anticipated any pushback from homeowners regarding the establishment of a manufactured home park zone. Mr. Goldman responded that the first step of this process would be to engage in public outreach and garner feedback from homeowners.

 

Commissioner KenCairn asked what type of assistance the Commission could provide for these upcoming projects. Mr. Goldman responded it would depend on the project, but that her work on the DPMAC will directly assist the Commission, and that the EOA would benefit from a member of the Commission serving on the advisory group in a similar capacity. Commissioner Knauer volunteered to assist with the EOA project. Commissioner Perkinson stated that several projects mentioned were of interest to him, and offered to act as liaison to the ARU Incentive Program. Mr. Goldman added that the Commission could also assist by helping to develop a public outreach plan for these projects.



 


B. Croman Mill Site Cleanup Update




Mr. Goldman informed the Commission that the Council received an update regarding the Croman Mill Site cleanup effort. This cleanup is a prerequisite for development of the site, and staff received notice that the wigwam burners and wood treatment area were scheduled for cleanup on February 17th and 24th, 2024. Contaminated materials will be removed to a dump site in Eagle Point, and SCS Engineering will be onsite to assist with the excavation and to perform immediate sampling to determine if additional materials require removal. Mr. Goldman noted that the materials from the wood treatment area, which has a high level of non-hazardous contaminants, will need to be removed to a landfill.

 

The Commission discussed the timeline for the cleanup of the site, which is being conducted rapidly in the interest of all parties, but could take several years if additional testing and cleanup is required. Mr. Goldman stated that the applicant had hired a traffic engineer to conduct traffic studies, as well as Johnson Economics to perform an economic analysis of the project. The applicant will also need to provide additional information to staff as part of their annexation and masterplan review submittal. Mr. Severson added that the applicant is working with the property owner to perform some rough grading when the cleanup work is performed in order to expedite the process.



 


VI.       OPEN DISCUSSION



The Commission discussed how best to deal with members of the public providing testimony that stray from applicable topics to the Commission, or are disruptive to the meeting or devolve into hate-speech. Commissioner Knauer suggested that the Commission adopt a resolution regarding acceptable public testimony during Commission meetings, and denouncing disruptive behavior while still granting members of the public their right to speak. It was generally determined by the Commission that a resolution is not currently necessary unless a disruptive event occurs, in which case a resolution could be considered and adopted. Chair Verner noted that it is the obligation of the Commission to stop disruptive behavior or hate speech from occurring and that a system for dealing with this type of event can be developed if necessary.





VII.     ADJOURNMENT



Meeting adjourned at 8:20 p.m.

 

Submitted by,

Michael Sullivan, Executive Assistant     

 


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2/13/2024Tue, 13 Feb 2024 12:00:00 -0800
Climate and Environment Policy Advisory Committee (CEPAC) - 02/08/2024 - CEPAC 2-8-2024 Meeting Agenda and Attachments Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8429Climate and Environment Policy Advisory Committee (CEPAC)

Agenda

Feb 08, 2024, 5:30 pm - 7:30 pm

51 Winburn Way - Ashland, Oregon 97520, or

ZOOM: Meeting ID: 939 2124 4248 Passcode: 425722 https://zoom.us/j/93921244248?pwd=d3NwTnZraEdMaWJnVmZJaDdhaGdodz09

Public testimony will be accepted for both public forum items and agenda items. Please complete the  CEPAC contact form no later than 10:00 a.m. the day of the meeting to request electronic testimony or submit electronic comments only. In person testimony can be done by filling out the Speaker Request Form at the meeting prior to the agenda item.


  1. (5:30 - 5:35) Call to Order, Introduction of new CEPAC member, representing the Ashland School District - Mark Morrison

  2. (5:35 - 5:40) Consent Agenda  

    1. January 11, 2024, Minutes



  3. (5:40- 5:45) Public Forum - Restricted to Non-Agenda Items   

  4. (5:45 - 6:15) Updates/Announcements 

    1. Council Update -Bob Kaplan (5 min)

    2. Staff Update - Chad Woodward (10 min) (RESP, ODOE Grant, Bike Path)

    3. Chair Update - Bryan Sohl (5 min)

    4. Other Committee Members Update (5 min)

    5. Updates from other Committees/Commissions (5 min)



  5. (6:15 - 6:35) Old Business

    1. (6:15-6:30) Unbundled parking (Shaff)

    2. (6:30 - 6:35) Ordinance Update

    3. (6:35-6:45) City Committee/Commissions and ACC study group assignments

    4. (6:45 - 6:55) Municipal Buildings Updates (Pool, Treatment Plan, Municipal Buildings)

      1. ODE Community Block Grants





  6. (6:55 - 7:30) New Business

    1. Small Engines

      1.    Incentive Plan vs. Ordinance?



    2. Home Energy Scores (Cat Gould)

    3. Earth Day Ideas - Friday April 19 3:30 - 7:00 pm (Theme internationally is Planet vs Plastics)

    4. Prioritize Work Plan



  7. (7:30) Adjourn


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2/8/2024Thu, 8 Feb 2024 12:00:00 -0800
Ad hoc Committee on Affordable Childcare and Early Childhood Development - 02/07/2024 - Ad Hoc Committee on Affordable Childcare Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8430ASHLAND CITY COUNCIL

Early Learning Ad Hoc Committee



Wednesday, February 7, 2024

Siskiyou Room

51 Winburn Way
 

 

 

 

1:00 p.m.- 2:00 p.m.  


  1. Review Draft 6-Month Progress Report


    • Provide feedback for updates and/or corrections



  2. Assign priority to identified goals and determine next steps

  3. Discussion of State Short Session and Early Learning Initiatives

  4. Adjournment


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2/7/2024Wed, 7 Feb 2024 12:00:00 -0800
Ashland Parks & Recreation Commission - 02/07/2024 - APRC Special Business Meeting (In Person) Agendahttp://www.ashland.or.us/AGENDAS.asp?Display=Agenda&AMID=8428



 

AGENDA FOR SPECIAL MEETING

ASHLAND PARKS & RECREATION COMMISSION

February 7, 2024

Council Chambers - 6 p.m.

1175 E Main St

 

To attend the meeting or to provide public input, see public participation instructions on page 2.
 Meeting Packet



I.       CALL TO ORDER

 

II.      APPROVAL OF MINUTES


  1. APRC Study Session - January 3, 2024 


III.    ADDITIONS OR DELETIONS TO THE AGENDA

 

IV.    PUBLIC FORUM

 

V.     CONSENT AGENDA

 

VI.    DIRECTORS REPORT

 

VII.   BUSINESS 


  1. APF Butler-Perozzi Fountain Restoration Project Update/Request for Action on the RFP (Action)

  2. Resolution of Support for Extending/Connecting the Central Bike Path (Action)

  3. Volunteer in Parks Yearly Report for 2023 (Information)

  4. Smart Rec Online Registration (Information)

  5. Ivy/Waterline Project (Information) 


VIII.   ITEMS FROM COMMISSIONERS/STAFF



 IX.  UPCOMING MEETING DATES 


  1. Recreation Division Advisory Committee February 8 in person at the Lithia Cabin 4:00pm

  2. APRC Study Session March 6 Electronic Meeting 6:00pm

  3. Ashland Senior Advisory Committee March 11 in person at the Senior Center 3:30pm 


X.     LOOKAHEAD REVIEW

 

XI.    ADJOURNMENT

 

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number (800) 735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). Parks Commission meetings are broadcast live on Channel 9, or on CHARTER CABLE CHANNEL 180. Visit the City of Ashland's website at www.ashland.or.us.

 

 

 
Public Participation Instructions

 

This meeting will be held in-person in Council Chambers 1175 E. Main St. Those who wish to provide oral testimony must attend the meeting and fill out a speaker request card. The public can view on Channel 9 or Channels 180 and 181 (for Charter Communications customers) or live stream via rvtv.sou.edu - select RVTV Prime.

 

Written testimony will be accepted via email sent to nancy.mero@ashland.or.us. Please include "Public Testimony" in the subject line. Written testimony submitted the Tuesday before the meeting by 11:00 am will be made available to the Parks Commissioners before the meeting. All testimony will be included in the meetings minutes.

 

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2/7/2024Wed, 7 Feb 2024 12:00:00 -0800
Historic Preservation Advisory Committee - 02/07/2024 - Historic Preservation Advisory Committee Minuteshttp://www.ashland.or.us/AGENDAS.asp?Display=Minutes&AMID=8425February 7, 2024

AGENDA



Audio from meeting - Click here



Approved minutes - Click here





 

(4:00) CALL TO ORDER:  Meeting held in person at 51 Winburn Way and via Zoom


 

READING OF LAND ACKNOWLEDGEMENT

"We acknowledge and honor the aboriginal people on whose ancestral homelands we live, --the Ikirakutsum Band of the Shasta Nation, including the original past indigenous inhabitants, as well as the diverse Native communities who make their home here today. We also recognize and acknowledge the Shasta village of K'wakhakha -- "Where the Crow lights"--that is now the Ashland City Plaza."

 

(4:05) APPROVAL OF AGENDA



(4:10) APPROVAL OF MINUTES

Minutes of December 6, 2023



(4:15) PUBLIC FORUM

 

(4:30) LIASON REPORTS

A. Council Liaison - Jeff Dahle

B. Staff Liaison - Derek Severson

  

(4:45) DISCUSSION ITEMS

A. Review Board

B. Public Arts Crosswalk Art Proposal

C. Historic Preservation Month



  • Decide on the date for the awards ceremony. (May 21 or 22)

  • Talk about locations - The Bandshell has been reserved for May 21 & 22

  • What will events look like if there are fewer projects to award?  We could discuss having walking tours and more personal awards.  Any other ideas?                     



D.  Subcommittee Reports



  • Map II Subcommittee

  • ODOT Rockwork Subcommittee 



(5:00) LAND USE ITEMS

PLANNING ACTION:  PA-T1-2024-00223

SUBJECT PROPERTY:  51 Winburn Way 

APPLICANT/OWNER:  Department of Public Works/City of Ashland 

A request for Site Design Review approval to replace the 'Alice Applegate Peil Walkway' stairs behind the Community Development & Engineering Services Building at 51 Winburn Way.  These stairs provide a pedestrian connection from Granite Street to the downtown plaza.  COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown and Single Family Residential; ZONING: C-1-D & R-1-7.5; MAP: 39 1E 09 BB; TAX LOT: 14800 & 7100  

(5:30) ADJOURNMENT          

Next Meeting Date: March 6, 2024

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2/7/2024Wed, 7 Feb 2024 12:00:00 -0800
City Council - 02/06/2024 - Council Business Meeting Minuteshttp://www.ashland.or.us/AGENDAS.asp?Display=Minutes&AMID=8427ASHLAND CITY COUNCIL

BUSINESS MEETING AGENDA

Tuesday, February 6, 2024

Council Chambers, 1175 E Main Street



View on Channel 9 or Channels 180 and 181 (Charter Communications)

or live stream via rvtv.sou.edu select RVTV Prime.

 

HELD HYBRID (In-Person or Zoom Meeting Access)

 

Public testimony will be accepted for both general public forum items and agenda items. 

Please complete the online Public Testimony Form (ashland.or.us/Council),

for WRITTEN and ELECTRONIC testimony only. Indicate on the Public Testimony Form if you wish to provide WRITTEN testimony,

or if you wish to speak ELECTRONICALLY during the meeting.


Please submit your testimony no later than 10 a.m. the day of the meeting.




6 p.m. Regular Business Meeting*

 



  1. CALL TO ORDER


    1. Land Acknowledgement** 



  2. PLEDGE OF ALLEGIANCE

  3. ROLL CALL

  4. MAYOR'S/CHAIR OF THE COUNCIL ANNOUNCEMENTS 

  5. APPROVAL OF MINUTES ***

    1. Minutes of the January 16, 2024 - Business Meeting



  6. SPECIAL PRESENTATIONS

  7. CITY MANAGER REPORT

  8. PUBLIC FORUM (15 minutes - Public input or comment on City business not included on the agenda)

  9. CONSENT AGENDA

    1. Liquor License Approval for H&S Stations LLC, #5027 located at 2500 Ashland Street.

    2. Liquor License Approval for Liquid Lounge located at 370 East Main Street.

    3. Liquor License Approval for Mezcal Restaurant and Bar, located at 23 North Main Street.

    4. Liquor License Approval for Carter Henry's LLC (dba The Noble Fox Restaurant & Brewery) located at 101 Oak Street.

    5. CEPAC Appointment 

    6. Humanitarian Crisis in Gaza Letter



  10. PUBLIC HEARINGS

    1. First Reading - Ordinance 3230 Amending Procurement & Contract Procedures 



  11. UNFINISHED BUSINESS

    1. Resolution-Ballot Language for City Recorder 



  12. NEW BUSINESS

    1. Letter of support - Emergency Communication of Southern Oregon (ECSO)

    2. 2024 Council Retreat

    3. Fee Waiver Request - Habitat for Humanity Affordable Housing 



  13. ORDINANCES, RESOLUTIONS AND CONTRACTS

    1. Contract - Freshwater Trust for a Flow Augmentation Feasibility Study-Phase 2

    2. Contract - Ivy Morton Waterline Project

    3. Contract - Facilities Planning Optimization and Management Plan



  14. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS

  15. ADJOURNMENT OF BUSINESS MEETING



  

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager's office at 541.488.6002 (TTY phone number 1.800.735.2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

 

*    Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.(D)(3)]



**  LAND ACKNOWLEDGEMENT

We acknowledge and honor the aboriginal people on whose ancestral homelands we work--the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We honor the first stewards in the Rogue Valley and the lands we love and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people.  We also recognize and acknowledge the Shasta village of K'wakhakha - "Where the Crow Lights" - that is now the Ashland City Plaza.



***Agendas and minutes for City of Ashland Council, Commission and Committee meetings may be found at the City website, ashland.or.us/Agendas.asp





 



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2/6/2024Tue, 6 Feb 2024 12:00:00 -0800
City Council - 02/05/2024 - Council Study Session Minuteshttp://www.ashland.or.us/AGENDAS.asp?Display=Minutes&AMID=8426ASHLAND CITY COUNCIL

STUDY SESSION AGENDA

Monday, February 5, 2024

Council Chambers, 1175 E Main Street


 


View on Channel 9 or Channels 180 and 181 (Charter Communications)

or live stream via rvtv.sou.edu select RVTV Prime.




HELD HYBRID (In-Person or Zoom Meeting Access) 

 

Public testimony will be accepted for both general public forum items and agenda items. 

Please complete the online Public Testimony Form (ashland.or.us/Council),

for WRITTEN and ELECTRONIC testimony only. Indicate on the Public Testimony Form if you wish to provide WRITTEN testimony,

or if you wish to speak ELECTRONICALLY during the meeting.


Please submit your testimony no later than 10 a.m. the day of the meeting.




5:30 p.m. Study Session

 



  1. Public Input  (15 minutes - Public input or comment on City business not included on the agenda)

  2. Croman Mill Townmakers LLC Update

  3. Croman Mill Site Cleanup Update

  4. Severe Weather Emergency Shelter Temperature Thresholds

  5. Adjournment of Study Session


 

  

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager's office at 541.488.6002 (TTY phone number 1.800.735.2900).  Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

 

 

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2/5/2024Mon, 5 Feb 2024 12:00:00 -0800