The Finance Administration Division manages department-wide and city-wide financial activities.  All of the Administrative Services/Finance Director’s time is accounted for here, along with 100% of the Department Secretary, Financial Analyst’s, and Purchasing Coordinator’s time.  Administrative costs related to financial management and reporting, budget preparation, utility billing, enterprise rate modeling and cost allocation systems, parking enforcement, purchasing, tax collections, debt management, and risk management reside here. The Claims Manager’s time is in this division, but shown separately in the Insurance Services Fund.

The Division assists other Administrative Services divisions and departments in accounting, financial planning, project accounting, procurement, debt administration, grant management, fixed asset and safety/risk management services in addition to those listed above.  Stewardship of city funds is the primary focus.

Division Goals

·        Evaluate and provide capital project financing where necessary.

·        Manage rate models and related databases or data-gathering systems internally or externally where necessary or beneficial to the City.

·        Manage parking enforcement services in the downtown business core including a review of the Hargadine parking structure operations and revenue.

·        Work with other departments and divisions to create and implement meaningful performance measures that can be presented in financial and budgetary reports.

·        Review and update or develop and implement Risk Management programs and coverage to ensure appropriateness and adequacy.

·        Develop or update finance administrative policies and procedures.

This Division is responsible for administering the Economic and Cultural Development Grants and Social Service Grants.

The Administration Services/Finance Director also functions as the Budget Officer, Purchasing Agent and Risk Manager.