Public Works

Posting Number:  2006-29  Project Name:  Ashland Creek Bank Restoration Project  Opening Date:  4/24/2012  Opening Time:  2:00:00 PM  Due Date:  5/23/2012  Due Time:  02:00 PM  Status:  Requesting Bids  Description:  NOTICE TO CONTRACTORS / INVITATION TO BID   CITY OF ASHLAND PUBLIC WORKS DEPARTMENT Ashland Creek Bank Restoration Project Project 2006-29   Notice is hereby given that Sealed Bids for furnishing all materials, equipment, labor, and services for the Ashland Creek Bank Restoration Project will be physically received by Scott Fleury, Engineering Services Manager, Siskiyou Conference Room, Ashland Community Development, 51 Winburn Way, Ashland, Oregon, (mailing address: 20 E. Main Street, Ashland OR 97520), until 2:00 PM (PDT) on Wednesday, May 23, 2012, at which time proposals will be publicly opened and read.   Bids physically received after this time will not be considered.  All bids received prior to the due date and time and in proper form will be publicly opened and read in the Siskiyou Conference Room at the time set forth above as the deadline for receipt of bids, and thereafter bid documents, shall be made available for public inspection.  If the total amount of the contract exceeds $100,000, the award of the contract must be approved by the Local Contract Review Board.  A contract for work will be awarded or bids may be rejected, separately or entirely, within thirty (30) days after opening.   The General Character of the work for this Project includes: supplying all labor, equipment, and materials necessary to construct Ashland Creek Bank Restoration Project including but not limited to the following approximate quantities for major work items:   Mobilization Direct bury and slip lining 300 feet of 8” Thermal Welded HDPE pipe w/ valve & appurtenances Construct 6 porous weirs Earthwork for general in-stream and stream bank excavation and fill Remove low head concrete dam & concrete debris De-watering system Miscellaneous vehicular and pedestrian traffic control & project fencing Landscaping and erosion control   Contract Documents, including plans and specifications, may be examined after April 24, 2012 at the following offices:   City Engineering Office City of Ashland 51 Winburn Way 20 E Main Street (mailing Address) Ashland OR 97520  541/488-5347   Medford Builders Exchange 701 E. Jackson Street Medford OR 97504 541/773-5327 Rogue Valley Builders Exchange 111 SE G Street Grants Pass OR 97526 541/476-0298 Klamath Builders Exchange 725 Main Street Room 214 Klamath Falls OR 97061 541/882-9480   Daily Journal of Commerce Plan Center 2840 NW 35th Avenue Portland, OR 97296 503/274-0624 503/274-2616 FAX     Copies of the plans and specifications may be obtained at the City Engineering Office, 51 Winburn Way, Ashland Oregon or from the City of Ashland website at www.ashland.or.us   No bid shall be received or considered unless the bidder is registered with the Construction Contractor’s Board.   Bidders and sub-contractors shall pre-qualify as provided by ORS Chapter 279C.430 and through completion of the Ashland Creek Bank Restoration Pre-qualification form attached hereto and by this reference made a part hereof.   Pre-qualification statements must be received by the City 15 calendar days prior to the bid opening date.  City shall review the pre-qualification statements and make a determination of the qualification of the submitters to perform the types of work for which the statements are submitted within 5 days of receipt thereof.  The types of work required for this project span more than one area of expertise.  Bidders and sub-contractors for different areas of expertise shall each be pre-qualified.   All projects in excess of $50,000.00 require the Contractor to pay prevailing wage rates.  This contract requires the bidder to comply with Oregon’s Prevailing Wage Rates.   A pre-bid conference will be held at the Engineering Services, Community Development Building (Siskiyou Room) on May 2, 2012 at 2:00 p.m (PDT).  A site tour will be a part of this conference.  All prospective bidders are strongly encouraged to attend.  Statements made by City representatives during the pre-bid conference are not binding upon the City unless confirmed by written addendum.   Answers to questions received by City, in writing, which are deemed by City to be substantive, will be issued as Official Addenda to this BID in order to ensure that all bidders base their bids on the same information. When appropriate, as determined by City in its sole discretions, revisions, substitutions or clarification of the BID or attached terms and conditions, an Official Addendum to this BID will be issued. Bidder shall indicate receipt of all issued addenda by filling out the appropriate acknowledgement included in the PROPOSAL AND BID SCHEDULE forms of the BID Documents. Failure to fill out the acknowledgement of addendum(s) to the BID may result in the disqualification of a BID at the sole discretion of the City.   Instructions for First-Tier Subcontractors Disclosure.   Bidders are required to disclose information about certain first-tier subcontractors (those subcontractors contracting directly with the bidder) when the contract price exceeds $75,000 (see ORS 279C.370).  Specifically, when the contract amount of a first-tier subcontractor is greater than or equal to:  (i) 5% of the project bid, but at least $15,000, or (ii) $350,000 regardless of the percentage, you must disclose the following information about that subcontract within two working hours of bid closing: •The subcontractor’s name and address; •The subcontractor’s Construction Contractor Board registration number, if one is required, and; •The subcontract dollar value. If you will not be using any subcontractors that are subject to the above disclosure requirements, you are required to indicate “NONE” on the form. Failure to submit this form by the disclosure deadline will result in a non-responsive bid.  A non-responsive bid will not be considered for award.     Click here for Addendum 1-May 3 2012   THE CITY MAY REJECT A BID IF THE BIDDER FAILS TO SUBMIT THE DISCLOSURE FORM WITH THIS INFORMATION WITHIN TWO HOURS OF BID CLOSING.  THIS DOCUMENT SHALL NOT BE FAXED. IT IS THE RESPONSIBILITY OF BIDDERS TO SUBMIT THIS DISCLOSURE FORM AND ANY ADDITIONAL SHEETS BY THE DEADLINE.   By Order of the City Council Ashland, Oregon   Mike Faught Public Works Director

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