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City of Ashland, Oregon / Parks and Recreation / RFPs

Parks and Recreation (View All)

Posting Number:
Project Name:
North Mountain Sports Park Lighting Control System
Release Date:
Due Date:
Due Time:
12:00:00 PM
Requesting Bids
Ashland Parks and Recreation
Request for Proposal
North Mountain Park Sports Field Lighting Control System
Bids are due by 12:00:00 PM (PST), Friday, April 17, 2020
The City of Ashland, by and through its Parks and Recreation Commission, is seeking proposals from qualified individuals or organizations to bid on North Mountain Park Sports Field Lighting Control System.
The contractor shall provide materials, any specialty equipment, and written, verbal, or video supported instructions for a complete sports filed lighting control system to be installed by our in-house electrician at North Mountain Park.
  • Lighting Control System must work with or be retrofitted to work with our existing Musco lighting hardware.
  • System must have on/off control via website and smartphone application.
  • System must provide Multi-level user security settings.
  • System must have on/off/auto switches to allow manual or automated control.
  • System must provide multiple controllable lighting zones.
  • Lighting Control System provider is required to have 24 hours a day, 7 days a week customer support for scheduling, monitoring, and reporting.
  • Must be able to provide customized usage reports through website daily, weekly, monthly, and yearly.
  • Entire system must be weatherproof and durable with a factory warranty of at least 5 years from installation.
  • System must communicate effectively with our existing services available on site. We do not have wireless internet available on site. Contractors due diligence.
  • Quotes must include any fees for software, membership, or subscriptions for at least 5 years.
The Invitation to Bid is available online at  You will need to log in to the system each time you would like to download the solicitation documents and any subsequently issued addenda.

 Please provide an official bid on your company letterhead and include your total material costs for the specs provided  above. 
Questions/Requests for additional information: If you have any questions and/or need additional information, contact Mike Oxendine or Tara Kiewel at or (Mike) 541-552.2252 (Tara) 541-552-2257
Bids must be received by 12:00:00 PM (PST), Friday, April 17, 2020, by Mike Oxendine,  Parks Superintendent, 340 S. Pioneer Street,  Ashland, OR  97520. Firm bids may be emailed, mailed or hand delivered to the contact information provided above.

Mike Oxendine
Parks Superintendent
Ashland Parks and Recreation Commission
Published: March 10, 2020

To receive additional information please submit the following form.

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