City of Ashland, Oregon / Administrative Services / RFPs

Purchasing Program (View All)

Posting Number:
RFP Utility Poles
Project Name:
RFP - Utility Wood Pole Inspections & Remedial Treatment
Opening Date:
Opening Time:
2:38 PM
Due Date:
Bidding Open

City of Ashland
Request for Proposals

Proposals are due prior to 2:00 PM (PST), Thursday, November 30, 2017

The City of Ashland is requesting proposals from qualified contractors to provide utility wood pole inspections and supplemental treatment of wood poles, which includes providing field inspections, evaluations, treatments, pole marking and data collection. 

The inspection services and supplemental treatment of wood poles will include the following:
  • Visual inspection of all poles 0-9 years old with recommendations if further action is required.
  • Inspection of all poles 10 years and older above and below ground line area.
  • Inspection to include preparation, above ground inspection, partial excavation, sounding and boring.
  • Evaluation to determine minimum circumference and reinforcable candidates.
  • Pole treatment.
  • Pole marking and categorizing.
  • Data collection and deliverables
The Oregon Public Utility Commission requires that the pole owner inspect 1/10th of their electrical system per year.  The City of Ashland Electric Utility Department currently owns approximately 3,500 electric poles within City limits.  The City’s intent is to have approximately 300 poles inspected annually.
The City’s intent is to enter into a five (5) year contract with the highest ranked proposer.
The REQUEST FOR PROPOSAL is available by clicking on REQUEST BID PACKET located below this public notice and logging in to the system. You will need to log in to the system each time you would like to download the solicitation documents and any subsequently issued addenda.

The City of Ashland, Purchasing Representative, Kari Olson, is the sole point of contact for this solicitation. All questions and requests for information pertaining to this bid shall be directed to Kari Olson, Purchasing Representative, via telephone (541) 488-5354 or email kari.olson@ashland.or.us

In accordance with AMC Section 2.50.080, Competitive sealed bids and competitive sealed proposals may be available online, but applicants will NOT be able to submit their proposals and/or responses online. Bids and proposals must be delivered in hard copy form to the City in accordance with the requirements outlined in the RFP.  Individuals that obtain the solicitation materials electronically are responsible for regularly checking for instructions, addenda, and related materials.
Deadline for submitting questions is 5:00 PM (PST), Thursday, November 16, 2017.

Sealed Proposals must be received prior to 2:00 PM (PST), Thursday, November 30, 2017, by Kari Olson, Purchasing Representative in the City of Ashland, Purchasing Office located at 90 N. Mountain Avenue, Ashland OR 97520.

The proposals will be opened at 2:00 PM (PST), Thursday, November 30, 2017, and the City will record and make available the identities of the proposers. Proposals will not be available for inspection until after the evaluation process has been completed and the Notice of Intent to Award has been issued.
Kari Olson
Purchasing Representative
City of Ashland, Oregon
Tel:  541-488-5354
Published: October 31, 2017


To receive additional information please submit the following form.

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