RFPs

City of Ashland, Oregon / Administrative Services / RFPs

Purchasing Program (View All)

Posting Number:
RFP 02152018
Project Name:
RFP RISK MANAGEMENT ADVISOR
Opening Date:
2/14/2018
Opening Time:
4:20 PM
Due Date:
3/20/2018
Status:
Bidding Closed
Description:
City of Ashland
Request for Proposals

RISK MANAGEMENT ADVISOR
Comprehensive Insurance Services
Proposals are due prior to 2:00 PM (PST), Tuesday, March 20, 2018
 
The City of Ashland is requesting proposals for a Risk Management Advisor to perform comprehensive insurance advisory services, excluding employee benefits. The advisor will provide management advice and support to the City of Ashland Risk Management Team, including but not limited to, annual insurance renewal, evaluating alternatives, negotiating changes, policy and procedure development, report preparation and presentations as described within the RFP. The successful Risk Management Advisor will coordinate their tasks with the City’s Administrative Services Director who will approve all major transactions relating to insurance.
 
This RFP is intended to provide interested proposers with sufficient information to prepare and submit a proposal for consideration by the City.
 
The City intends to enter into a contract with the highest ranked proposer for a term of five (5) years.

 
This REQUEST FOR PROPOSAL is available by clicking on REQUEST BID PACKET (beneath this public notice) and logging into the system. You will need to log in to the system each time you would like to download the solicitation documents and any subsequently issued addenda.
 
In accordance with AMC Section 2.50.080, Competitive sealed proposals may be available online, but applicants will NOT be able to submit their proposals and/or responses online. Proposals must be delivered in hard copy form to the City in accordance with the requirements outlined in the RFP.  Individuals that obtain the solicitation materials electronically are responsible for regularly checking for instructions, addenda, and related materials.
 
Contract terms, conditions and specifications may be reviewed in the City of Ashland, Purchasing Office, located at 90 N. Mountain, Ashland, Oregon.
 
Deadline for submitting questions and requesting additional information: 5:00 PM (PST), Friday, March 9, 2018.

Sealed Proposals must be received prior to 2:00 PM (PST), Tuesday, March 20, 2018, by Kari Olson, Purchasing Representative in the City of Ashland, Purchasing Office located at 90 N. Mountain Avenue, Ashland OR 97520. The proposals will be opened at 2:00 PM (PST), Tuesday, March 20, 2018, and the City will record and make available the identities of the proposers. Proposals will not be available for inspection until after the evaluation process has been completed and the Notice of Intent to Award has been issued.
 
Kari Olson
Purchasing Representative
City of Ashland, Oregon
Kari.olson@ashland.or.us
Tel:  541-488-5354
 
Published: February 15, 2018

To receive additional information please submit the following form.

Purchasing Program (View All)

Posting Number:
RFP 02222018
Project Name:
RFP COST ALLOCATION PLAN
Opening Date:
2/22/2018
Opening Time:
4:45 PM
Due Date:
3/27/2018
Status:
Bidding Closed
Description:
City of Ashland
Request for Proposals

COST ALLOCATION PLAN
Proposals are due prior to 2:00 PM (PST), Tuesday, March 27, 2018
 
The City of Ashland is requesting proposals for the development of a comprehensive Cost Allocation Plan. The City allocates several internal service funds to other funds and departments. The services that are allocated have an impact on the operations of each department. The purpose of the new Cost Allocation Plan will be to ensure the City utilizes rates that accurately account for the true cost of providing various internal services within the City.
 
The Internal Services include:
  • Central Services (City Administration, Administrative Services, Human Resources, City Recorder, GIS, Public Works-Engineering)
  • Facilities
  • Equipment Replacement (including fleet)
  • Insurance
The City is requesting an updated methodology be developed that will ensure an equitable allocation of expenses related to internal services. The City anticipates that a new schedule of fees will be allocated based on the successful proposer’s analysis of the services currently being provided by the City.
 
City staff is requesting a model for the new Cost Allocation Plan be developed in an interactive platform for ease in updating and allocating existing expenditures, and including and allocating new expenditures, as well as the potential for phased implementation.

 
The current methodology used to allocate expenses was built several years ago and it will not be used to develop the new Cost Allocation Plan.
 
The City of Ashland is in Jackson County, Oregon.  The City has a City Administrator-City Council form of government. The City’s current population is approximately 21,639 (2016).
 
The City is a full-service municipality employing approximately 278 employees to provide general government, administration, finance, planning, community development, public safety (police, fire and ambulance), public works and engineering, and Ashland Parks & Recreation oversees recreational services.  The City also operates multiple utilities:  water; sewer/storm water; electric; and, telecommunication (AFN/Ashland Fiber Network).
 

The City of Ashland 2017-2019 Biennium Budget can be found at:
http://www.ashland.or.us/SIB/files/2017-19%20Budget/2017_19_Budget_Complete.pdf
 
The City of Ashland Comprehensive Annual Financial Report can be found at:
http://www.ashland.or.us/Files/2017%20CAFR.pdf
 
The City will provide the successful proposer with all reasonably available records and information, including financial reports, budgets and pertinent data. In addition, the City shall provide staff support and assistance as required and agreed to in advance by the City and the successful proposer.
 
The City would like all work performed under the contract completed within 120 days, but is open to considering varying timelines.
 
This Request for Proposal (RFP) is intended to provide interested proposers with sufficient information to prepare and submit a proposal for consideration by the City.

 
This REQUEST FOR PROPOSAL is available by clicking on REQUEST BID PACKET (beneath the public notice) and logging into the system. You will need to log in to the system each time you would like to download the solicitation documents and any subsequently issued addenda.
 
In accordance with AMC Section 2.50.080, Competitive sealed proposals may be available online, but applicants will NOT be able to submit their proposals and/or responses online. Proposals must be delivered in hard copy form to the City in accordance with the requirements outlined in the RFP.  Individuals that obtain the solicitation materials electronically are responsible for regularly checking for instructions, addenda, and related materials.
 
Contract terms, conditions and specifications may be reviewed in the City of Ashland, Purchasing Office, located at 90 N. Mountain, Ashland, Oregon.
 
Deadline for submitting questions and requests for additional information:
5:00 PM (PST), Friday, March 16, 2018
 
Sealed Proposals must be received prior to 2:00 PM (PST), Tuesday, March 27, 2018, by Kari Olson, Purchasing Representative in the City of Ashland, Purchasing Office located at 90 N. Mountain Avenue, Ashland OR 97520. The proposals will be opened at 2:00 PM (PST), Tuesday, March 27, 2018, and the City will record and make available the identities of the proposers. Proposals will not be available for inspection until after the evaluation process has been completed and the Notice of Intent to Award has been issued.
 
Kari Olson
Purchasing Representative
City of Ashland, Oregon
Kari.olson@ashland.or.us
Tel:  541-488-5354
 
Published: February 22, 2018

 

To receive additional information please submit the following form.

Purchasing Program (View All)

Posting Number:
RFP 04032018
Project Name:
RFP MUNICIPAL AUDIT SERVICES
Opening Date:
4/3/2018
Opening Time:
10:27 AM
Due Date:
5/8/2018
Status:
Bidding Open
Description:
City of Ashland
Request for Proposals

MUNICIPAL AUDIT SERVICES
Proposals are due prior to 2:00 PM (PST), Tuesday, May 8, 2018
 
The City of Ashland is requesting proposals for municipal audit services from qualified, licensed and experienced independent accounting firms.  Annual municipal audits will be performed for the City of Ashland and Ashland Park and Recreation Commission.  Additional audits will be required for the City’s Food and Beverage Tax and the City’s Transient Occupancy Tax.
 
The format of audit papers must allow the City to meet the requirements of the GFOA Comprehensive Annual Financial Reports (CAFR), including the CUFR, reporting program.  The City of Ashland anticipates the continued submission of its CAFR, including the CUFR (Component Unit Financial Report) for Ashland Park and Recreation Commission, to the GFOA for the Certificate of Achievement for Excellence in Financial Reporting.
 
The annual municipal audits will encompass a financial and compliance examination of the governmental activities, business-type activities, each major fund and the aggregate remaining fund information, which collectively comprises the financial statements of the City of Ashland and Ashland Parks and Recreation Commission.
 
The City’s intent is to award a contract to the highest ranked proposer for a term of five (5) years.
 
This Request for Proposal (RFP) is intended to provide interested proposers with sufficient information to prepare and submit a proposal for consideration by the City.
 
The REQUEST FOR PROPOSAL is available by clicking on REQUEST BID PACKET (beneath this public notice) and logging into the system. You will need to log in to the system each time you would like to download the solicitation documents and any subsequently issued addenda.
 
In accordance with AMC Section 2.50.080, Competitive sealed proposals may be available online, but applicants will NOT be able to submit their proposals and/or responses online. Proposals must be delivered in hard copy form to the City in accordance with the requirements outlined in the RFP.  Individuals that obtain the solicitation materials electronically are responsible for regularly checking for instructions, addenda, and related materials.
 
Contract terms, conditions and specifications may be reviewed in the City of Ashland, Purchasing Office, located at 90 N. Mountain, Ashland, Oregon.
 
Deadline for submitting questions and requests for additional information: 5:00 PM (PST), Friday, April 27, 2018
 
Sealed Proposals must be received prior to 2:00 PM (PST), Tuesday, May 8, 2018, by Kari Olson, Purchasing Representative in the City of Ashland, Purchasing Office located at 90 N. Mountain Avenue, Ashland OR 97520. The proposals will be opened at 2:00 PM (PST), Tuesday, May 8, 2018, and the City will record and make available the identities of the proposers. Proposals will not be available for inspection until after the evaluation process has been completed and the Notice of Intent to Award has been issued.
 
Kari Olson
Purchasing Representative
City of Ashland, Oregon
kari.olson@ashland.or.us
Tel:  541-488-5354
 
Published: April 3, 2018

 

To receive additional information please submit the following form.

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