City of Ashland, Oregon / Public Works / RFPs

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The City of Ashland (City) is seeking proposals from individuals, firms, teams, or consultants with demonstrated experience in Transportation and Wastewater Systems Development Charges (SDCs) and methodology development to assist the City in updating its current transportation and wastewater SDCs; Project 2018-07. This update includes conducting a full evaluation of the Cityfs transportation SDC and a cursory review of the Cityfs wastewater SDC.

The transportation SDC update portion requires a review of the transportation/street utility financial information, the transportation system plan, the list of street projects and the capital improvements plan, the project allocation and resulting SDC methodology. For the transportation SDC portion, completely evaluate and recommend suggested methodology or methodology changes and prepare all supporting documentation for reviews and approvals by staff, the SDC Committee, and the City Council.

For the wastewater SDC portion, this update is a cursory review and validation of the current charges. Should the review indicate that modifications are necessary, provide a basis of change and a draft and final report of the change along with staff and SDC Committee reviews. Otherwise, after full discussion with staff and the SDC Committee, a technical memorandum of the resulting review will suffice.

Calculate revised SDCs resulting from any modifications, provide draft and final reports, discuss findings at a staff/citizen SDC Committee and participate in at least two additional public meetings for introduction and adoption of the proposed SDCs. The consultant must be familiar with Oregon Revised Statutes (ORS) 223 and have expertise in legal, financial, and engineering fields.

In addition, the consultant shall review and comment on the Ashland Municipal Code Chapter 4.20, Systems Development Charges, to ensure consistency with the proposed methodology and fee administration. AMC Chapter 4.20 has not been reviewed since the late 1990s. The consultant should prepare comments on the sections dealing with Exemptions, Deferrals for Affordable Housing, Credits, etc., with respect to currency and flexibility, and also provide examples of possible updates and changes to better provide flexibility of use.

The intent is to contract with a single consultant, but each portion, transportation and wastewater, will be separate tasks with separate funding streams. The completion of this project will result in new Transportation SDCs and perhaps a change in the Wastewater SDCs.

Proposals must be physically received by 2:00 PM, (main lobby clock), Wednesday, December 21, 2017 in the City of Ashland Engineering Office located at 51 Winburn Way, Ashland OR 97520 or by mail at 20 E. Main Street, Ashland, OR 97520. For further information, contact Paula Brown, PE, Public Works Director or Scott Fleury, Deputy Public Works Director at 541/488-5347 or by email at paula.brown@ashland.or.us or scott.fleury@ashland.or.us. Consultant selection is anticipated to result in the issuance of a contract for engineering services in the form provided in this RFP. 

Proposal documents may be downloaded from the Oregon Procurement Information Network (ORPIN), online at  https://orpin.oregon.gov/open.dll/welcome, Notice # KA1512‑201807.1‑17. Any addendum that may be issued, relating to this proposal will be available from ORPIN and potential proposers are cautioned to continuously monitor the site for updates and addendum.

All proposals shall be submitted as set forth in Section 1 - Instructions to Proposers. The city is not responsible for proposals submitted in any manner, format or to any delivery point other than as required by the Solicitation Document. Proposals shall be limited to 10 pages and must be from an Oregon Professional Engineer.

Consultant selection will be based upon weighed criteria as set forth in the Solicitation Document and will include criteria such as (but not limited to): special project experiences, general experience, staffing availability, schedule and response time.

The City of Ashland reserves the right to reject any and all proposals, to waive formalities or to accept any proposal which appears to serve the best interest of the City of Ashland.

To receive additional information please submit the following form.

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