RFPs

City of Ashland, Oregon / RFPs

Public Works (View All)

Posting Number:
2018-15
Project Name:
FERC INDEPENDENT CONSULTANT FOR PART 12 SAFETY INSPECTION AND DAM SAFETY REPORT – HOSLER DAM.
Opening Date:
1/30/2018
Opening Time:
2:00 PM
Due Date:
3/1/2018
Status:
Requesting Bids
Description:

 

                                         CITY OF ASHLAND PUBLIC WORKS – REQUEST FOR PROPOSALS
                                                                PROFESSIONAL ENGINEERING SERVICES
 
The City of Ashland (City) is seeking professional services for Project 2018-15 FERC INDEPENDENT CONSULTANT FOR PART 12 SAFETY INSPECTION AND DAM SAFETY REPORT – HOSLER DAM. This purpose of this project is to meet Federal Energy Regulatory Commission (FERC) requirements related to Part 12 Safety Inspection.  The project will include, but is not specifically limited to, the following tasks and phases:
 
PHASE 1:  COMPLETION OF THE FERC PART 12 D SAFETY INSPECTION.
Phase 1 of the project will include, but is not specifically limited to, the following tasks:
  • Independent Consultant/Lead Investigator must be approved or able to be approved by FERC.
  • Engineering evaluation and report on the condition of Hosler Dam in accordance with FERC Part 12 Safety Inspection Guidelines.
  • Review of Potential Failure Modes Analysis (PFMA) Report, and resubmittal of PFMA Report to FERC consistent with current format outlined in Chapter 14 of the FERC Engineering Guidelines.
  • Submittal to FERC to be completed no later than November 1, 2018.
  • Prepare for and make presentations to Engineering Staff and to the City Council as appropriate.
  • Provide final report and presentation materials.
  • Respond to City and FERC Comments.
  • Anticipate completion of Phase 1 within 90 days of submission to FERC.
 
PHASE 2:  RETAINAGE AS THE APPROVED FERC INDEPENDENT CONSULTANT FOR THE REMAINDER OF THE 5 YEAR PERIOD (through December 1, 2023)
  • Any specific work during this period will be contracted separately.
 
Proposals must be physically received MARCH 1, 2018, Not later than 2:00 PM, (main lobby clock), in the City of Ashland Public Works Engineering Office located at 51 Winburn Way, Ashland OR 97520, or by mail at 20 E. Main Street, Ashland, OR 97520.  Proposers mailing proposals should allow normal delivery time to ensure the timely receipt of their proposals.  Any proposal received after the date and time set for receipt of proposals will not be considered and will be returned to the proposer unopened.  For further information, contact the City’s Project Manager, Paula Brown, P.E., Public Works Director at 541/488-5587 or by email at paula.brown@ashland.or.us. Consultant selection is anticipated to result in the issuance of a contract for engineering services in the form provided in this RFP.
 
Proposal documents may be downloaded from the Oregon Procurement Information Network (ORPIN).  Any addendum that may be issued, relating to this proposal will be available from ORPIN and potential proposers are cautioned to continuously monitor the site for updates and addendum.  
 
All proposals shall be submitted as set forth in Section 7 - Instructions to Proposers.  The City is not responsible for proposals submitted in any manner, format, or to any delivery point other than as required by this Solicitation Document.  Proposals shall be limited to 8 pages and must include an Oregon Professional Engineer and American Institute of Architecture Architect as key members.
 
Consultant selection will be based upon weighed criteria as set forth in the Solicitation Document and will include criteria such as (but not limited to): similar project experiences, general experience, staffing availability, schedule and response time.
 
The City of Ashland reserves the right to reject any and all proposals, to waive formalities or to accept any proposal which appears to serve the best interest of the City of Ashland. 
 

To receive additional information please submit the following form.

Public Works (View All)

Posting Number:
2009-07.1
Project Name:
Ashland Gun Club (Lithia Springs) Wetland Remediation & Mitigation Project
Opening Date:
1/19/2018
Opening Time:
2:00 PM
Due Date:
3/1/2018
Status:
Requesting Bids
Description:

NOTICE TO CONTRACTORS / INVITATION TO BID

 
Ashland Gun Club (aka Lithia Springs) Wetland Remediation & Mitigation Project
 
Notice is hereby given that Sealed Bids for furnishing all materials, equipment, labor, and services for the Lithia Springs Wetland Remediation & Mitigation Project will be physically received by Kaylea Kathol, Engineering Project Manager, in the Siskiyou Conference Room, Ashland Community Development, 51 Winburn Way, Ashland, Oregon, (mailing address: 20 E. Main Street, Ashland OR 97520), until but not after 2:00 PM (Local Time) on March 1, 2018, at which time bids will be publicly opened and read. Bids physically received after this time will not be considered.  All bids received prior to the due date and time and in proper form will be publicly opened and read in the Siskiyou Conference Room at the time set forth above as the deadline for receipt of bids, and thereafter bid documents, shall be made available for public inspection.  If the total amount of the contract exceeds $100,000, the award of the contract must be approved by the Local Contract Review Board (City Council).  A contract for work will be awarded or bids may be rejected, separately or entirely, within thirty (30) days after opening.
 
The General Character of the work for this Project includes supplying all labor, equipment, and materials necessary to perform wetland remediation activities within an area referred to hereafter as the Remedial Action Area, and adjacent wetland restoration site work in an area referred to hereafter as the Wetland Mitigation Area.  Work will include without limitation the following approximate quantities for major work items:
 
·         Drain and Fill Existing Wetlands
o   Install 560 linear feet of subsurface drainage in existing wetlands, referred to herein as the Remedial Action Area
o   Construct an earthen outfall to evenly disperse drainage into adjacent, undisturbed wetlands
o   Deposit 4525 cubic yards of clean fill, free of any contaminants, including petroleum hydrocarbons and heavy metals, in Remedial Action Area and grade according to plans
o   Permanently seed Remedial Action Area
 
·         Construct and Establish Mitigation Wetlands
o   Clear and grub 4850 square yards of soil from Wetland Mitigation Area
o   Excavate 1640 cubic yards of material from Wetland Mitigation Area
o   Perform excavation and grading in Wetland Mitigation Area to achieve lines, grades, and elevations provided in project plans
o   Install 165 cubic yards of rip rap/slope protection
o   Import and apply 405 cubic yards of compost-amended top soil to the Wetland Mitigation Area
o   As needed, temporary seeding and stabilization of the Wetland Mitigation Area until wetland planting commences
o   Vegetate the Wetland Mitigation Area with native wetland vegetation as provided in project plans
o   Implement 2 years of establishment period vegetation and weed maintenance
 
In addition, the contractor shall apply for and obtain a grading permit from Jackson County prior to commencing the aforementioned work.
 
Proposal documents may be downloaded from the Oregon Procurement Information Network (ORPIN). Any addendum that may be issued, relating to this proposal will be available from ORPIN and potential proposers are cautioned to continuously monitor the site for updates and addendum.
 
Copies of the plans and specifications may be obtained at the City Engineering Office, 51 Winburn Way, Ashland Oregon, and on the OPIN website at http://orpin.oregon.gov.  No bid shall be considered unless the bidder is registered with the Construction Contractor’s Board.
 
Bidders shall pre-qualify as provided by ORS Chapter 279C.430 and in accordance with the Standard Specifications for Public Works Construction, Oregon Chapter of APWA, for all classes of construction.  Pre-qualification applications must be received by the City of Ashland at least five days prior to the opening of the bids.  Applications are available at http://www.ashland.or.us/Page.asp?NavID=11161. Bidders are highly encouraged to include experience (Section 15 of the application) relevant to this solicitation.  Bidders unable to demonstrate suitable, relevant experience may be disqualified.
 
All projects in excess of $50,000.00 require the Contractor to pay prevailing wage rates.  This contract requires the bidder to comply with Oregon’s Prevailing Wage Rates.
 
Bidders are encouraged to attend a non-mandatory pre-bid conference on February 15, 2018, at 10:00 AM in the clubhouse at the Ashland Gun Club, 555 Emigrant Creek Road, Ashland, Oregon.
 
By Order of the City Council
Ashland, Oregon
 

To receive additional information please submit the following form.

Public Works (View All)

Posting Number:
2018-12
Project Name:
Architectural Engineering Services for the Development of CITY HALL CONCEPTS, DESIGN AND CONSTRUCTION SERVICES
Opening Date:
1/17/2018
Opening Time:
2:00 PM
Due Date:
3/2/2018
Status:
None
Description:

                               CITY OF ASHLAND PUBLIC WORKS – QUALIFICATIONS BASED SELECTION
                                         PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
 
The City of Ashland (City) is seeking a professional engineering/architectural consultant team to provide conceptual alternatives, then preliminary and final plans, specifications and estimates (PS&E) along with construction management services for Project 2018-12 CITY HALL CONCEPTS, DESIGN AND CONSTRUCTION SERVICES. This project will evaluate and develop conceptual design options, then develop final design and construction of Ashland’s preferred City Hall location.  This project is currently funded for the conceptual and preliminary design phases.  Final design and construction of the selected alternative will likely require a vote of the community for approval of a bond measure and will be included in the City’s 2019-2021 biennium budget.
 
The project will include but is not specifically limited to the following tasks and phases:
 
PHASE 1:  CONCEPTUAL DESIGN AND ALTERNATIVE SELECTION
 
PHASE 2:  PRELIMINARY ENGINEERING
 
PHASE 3A:  FINAL ENGINEERING AND BIDDING SERVICES
 
PHASE 3B:  EASEMENTS AND PERMITTING 

PHASE 4:  CONSTRUCTION MANAGEMENT SERVICES

 
Proposals must be physically received by 2:00 PM, (main lobby clock), March 2, 2018 in the City of Ashland Engineering Office located at 51 Winburn Way, Ashland OR 97520 or by mail at 20 E. Main Street, Ashland, OR 97520.  For further information, contact Kaylea Kathol, Public Works Project Manager at 541/488-5587 or by email at kaylea.kathol@ashland.or.us. Consultant selection is anticipated to result in the issuance of a contract for engineering services in the form provided in this RFP.
 
Proposal documents may be downloaded from the Oregon Procurement Information Network (ORPIN).  Any addendum that may be issued, relating to this proposal will be available from ORPIN and potential proposers are cautioned to continuously monitor the site for updates and addendum.  
 
All proposals shall be submitted as set forth in Section 6 - Instructions to Proposers.  The city is not responsible for proposals submitted in any manner, format or to any delivery point other than as required by the Solicitation Document.  Proposals shall be limited to 8 pages and must include an Oregon Professional Engineer and American Institute of Architecture Architect as key members.
 
Consultant selection will be based upon weighed criteria as set forth in the Solicitation Document and will include criteria such as (but not limited to): similar project experiences, general experience, staffing availability, schedule and response time.
 
The City of Ashland reserves the right to reject any and all proposals, to waive formalities or to accept any proposal which appears to serve the best interest of the City of Ashland. 
 

To receive additional information please submit the following form.

Purchasing Program (View All)

Posting Number:
RFP 02152018
Project Name:
RFP RISK MANAGEMENT ADVISOR
Opening Date:
2/14/2018
Opening Time:
4:20 PM
Due Date:
3/20/2018
Status:
Bidding Open
Description:
City of Ashland
Request for Proposals

RISK MANAGEMENT ADVISOR
Comprehensive Insurance Services
Proposals are due prior to 2:00 PM (PST), Tuesday, March 20, 2018
 
The City of Ashland is requesting proposals for a Risk Management Advisor to perform comprehensive insurance advisory services, excluding employee benefits. The advisor will provide management advice and support to the City of Ashland Risk Management Team, including but not limited to, annual insurance renewal, evaluating alternatives, negotiating changes, policy and procedure development, report preparation and presentations as described within the RFP. The successful Risk Management Advisor will coordinate their tasks with the City’s Administrative Services Director who will approve all major transactions relating to insurance.
 
This RFP is intended to provide interested proposers with sufficient information to prepare and submit a proposal for consideration by the City.
 
The City intends to enter into a contract with the highest ranked proposer for a term of five (5) years.

 
This REQUEST FOR PROPOSAL is available by clicking on REQUEST BID PACKET (beneath this public notice) and logging into the system. You will need to log in to the system each time you would like to download the solicitation documents and any subsequently issued addenda.
 
In accordance with AMC Section 2.50.080, Competitive sealed proposals may be available online, but applicants will NOT be able to submit their proposals and/or responses online. Proposals must be delivered in hard copy form to the City in accordance with the requirements outlined in the RFP.  Individuals that obtain the solicitation materials electronically are responsible for regularly checking for instructions, addenda, and related materials.
 
Contract terms, conditions and specifications may be reviewed in the City of Ashland, Purchasing Office, located at 90 N. Mountain, Ashland, Oregon.
 
Deadline for submitting questions and requesting additional information: 5:00 PM (PST), Friday, March 9, 2018.

Sealed Proposals must be received prior to 2:00 PM (PST), Tuesday, March 20, 2018, by Kari Olson, Purchasing Representative in the City of Ashland, Purchasing Office located at 90 N. Mountain Avenue, Ashland OR 97520. The proposals will be opened at 2:00 PM (PST), Tuesday, March 20, 2018, and the City will record and make available the identities of the proposers. Proposals will not be available for inspection until after the evaluation process has been completed and the Notice of Intent to Award has been issued.
 
Kari Olson
Purchasing Representative
City of Ashland, Oregon
Kari.olson@ashland.or.us
Tel:  541-488-5354
 
Published: February 15, 2018

To receive additional information please submit the following form.

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