RFPs

City of Ashland, Oregon / RFPs

Public Works (View All)

Posting Number:
2018-24
Project Name:
DOWNTOWN PARKING ENFORCEMENT AND ADMINISTRATION SERVICES
Release Date:
8/30/2018
Due Date:
10/2/2018
Due Time:
02:00:00 PM
Status:
None
Description:
CITY OF ASHLAND PUBLIC WORKS – REQUEST FOR PROPOSALS
PARKING ENFORCEMENT AND ADMINISTRATION SERVICES
 
The City of Ashland (City) is seeking parking enforcement and administration services for Project 2018-24 DOWNTOWN PARKING ENFORCEMENT AND ADMINISTRATION SERVICES. The purpose of this project is to provide for the enforcement and administration of the downtown area (hereinafter referred to as the “District”). The District includes four (4) City-owned public parking lots, one (1) City-owned, three story parking garage, and approximately twelve (12) blocks of public on-street parking. All public parking in the District is time regulated.
 
The project will include, but is not specifically limited to, the following tasks:
·       Patrol the District and enforce current time limited zone parking standards
·       Provide exceptional customer service on behalf of the City
·       Enforce parking restrictions in an impartial manner
·       Appear in Court as necessary to testify with respect to parking-related cases
 
Proposals must be physically received by October 2, 2018, not later than 2:00 PM PST (main lobby clock), in the City of Ashland Public Works Engineering Office located at 51 Winburn Way, Ashland OR 97520, or by mail at 20 E. Main Street, Ashland, OR 97520.  Proposers mailing proposals should allow normal delivery time to ensure the timely receipt of their proposals.  Any proposal received after the date and time set for receipt of proposals will not be considered and will be returned to the proposer unopened.  For further information, contact the City’s Project Manager, Scott Fleury, P.E., Deputy Public Works Director at 541/488-5587 or by email at scott.fleury@ashland.or.us.  Contractor selection is anticipated to result in the issuance of a contract for services substantially similar in form to the one provided in this Request for Proposals (RFP).
 
RFP documents may be downloaded from the Oregon Procurement Information Network (ORPIN).  Any addendum that may be issued, relating to this RFP will be available from ORPIN, and potential proposers are cautioned to continuously monitor the site for updates and addenda.  
 
All proposals shall be submitted as set forth in Section 7 - Instructions to Proposers.  The City is not responsible for proposals submitted in any manner, format, or to any delivery point other than as required by this RFP.  Proposals shall be limited to eight (8) pages.
 
Contractor selection will be based upon weighed criteria as set forth in the RFP and will include criteria including, but not limited to:  similar project experience, general experience, staffing availability, schedule, and fee schedules.
 
The City of Ashland reserves the right to reject any and all proposals, to waive informalities, or to accept any proposal which appears to serve the best interests of the City of Ashland. 
 
 

To receive additional information please submit the following form.

Public Works (View All)

Posting Number:
2018-22
Project Name:
FBO RESTROOMS REMODEL
Release Date:
9/21/2018
Due Date:
10/16/2018
Due Time:
02:00:00 PM
Status:
None
Description:

Notice is hereby given that sealed bids for Project Number 2018-22: FBO Restrooms Remodel, shall be received by Kaylea Kathol, Public Works Project Manager, 20 E Main (by mail) / 51 Winburn Way (in person), Ashland, OR 97520. Sealed bids must be submitted not later than 2:00 PM, Pacific Time, on October 16, 2018. Bids received after the deadline will be rejected. The official time for determining whether a bid has been submitted in a timely manner is based on the time clock in the Community Development Building, visible from the public lobby. Bids received prior to the deadline will be publicly opened and read aloud shortly thereafter in the Siskiyou Room of the Community Development a Building located at 51 Winburn Way.

 

The outside of the sealed envelope must clearly marked with the bidder’s name, address, bid name and number, and the due date. Bidder must submit one original bid. Please retain a copy for your records.

 

The Work shall consist of supplying all labor, Equipment and materials necessary to remodel two (2) single-occupancy restrooms at the office of the Ashland Municipal Airport Fixed Base Operator.

 

Interested parties may access Bid Documents, notices and addenda on the Oregon Procurement Information Network (http://orpin.oregon.gov).

 

A mandatory pre-bid meeting will be held on September 26, 2018 at 11:00 AM at the FBO Office, 403 Dead Indian Memorial Road, Ashland, Oregon, 97520.

 

City of Ashland reserves the right to reject for good cause any and all bids, waive formalities or to accept any bid which appears to serve the best interest of the City.

To receive additional information please submit the following form.

Public Works (View All)

Posting Number:
2018-31
Project Name:
WASTEWATER TREATMENT PLANT FACILITIES ASSESSMENT AND MAJOR PROCESS COMPONENT IMPROVEMENTS
Release Date:
9/17/2018
Due Date:
10/18/2018
Due Time:
02:00:00 PM
Status:
None
Description:
CITY OF ASHLAND PUBLIC WORKS – REQUEST FOR PROPOSALS
QUALIFICATIONS BASED SELECTION
for
PROFESSIONAL ENGINEERING SERVICES
 
The City of Ashland (City) is seeking proposals from professional engineering consultants to complete the City’s Project No. 2018-31, WASTEWATER TREATMENT PLANT FACILITIES ASSESSMENT AND MAJOR PROCESS COMPONENT IMPROVEMENTS. This project will include an assessment of the wastewater treatment process and major process component elements. The initial assessment shall be based upon current and future flows, capacity and redundancy requirements, and waste characteristics.  Project deliverables will include prioritized recommendations for the wastewater treatment plant process improvements.  Although this assessment will not make specific recommendations about the wastewater collection system as such, flows and loading will be analyzed for impacts to the process. The goal of this project is to recommend prioritized system improvements to optimize the wastewater treatment process, ensure simplicity, potentially reduce energy consumption, potentially reduce solids production and improve reliability.
 
Proposals must be physically received by October 18, 2018, not later than 2:00 PM PST, (main lobby clock) in the City of Ashland Engineering Office, located at 51 Winburn Way Ashland, OR 97520, or by mail at 20 E. Main Street, Ashland, OR 97520.  Proposals will not be accepted after this hour and date. Proposers mailing proposals should allow normal delivery time to ensure the timely receipt of their proposals.  Any proposal received after the date and time set for receipt of proposals will not be considered and will be returned to the proposer unopened.  A pre-proposal conference for this project will NOT be held. 
 
For further information regarding this proposal contact Paula C. Brown, PE, Public Works Director at (541) 488-5347 or by email at paula.brown@ashland.or.us.  Consultant selection is anticipated to result in the issuance of a contract for engineering services in a form substantially similar to the one provided in this RFP.
 
Proposal documents may be downloaded from the Oregon Procurement Information Network (ORPIN).  Any addenda that may be issued, relating to this RFP will be available from ORPIN, and potential proposers are cautioned to continuously monitor the site for updates and addenda.  
 
All proposals shall be submitted as set forth in Section 7 - Instructions to Proposers.  The City is not responsible for proposals submitted in any manner, format or to any delivery point other than as required by this Solicitation Document.  Proposals shall be limited to six (6) pages and must be from a Professional Engineer registered in Oregon.
 
Consultant selection will be based upon weighed criteria as set forth in this Solicitation Document and will include criteria such as (but not limited to):  similar project experiences, general experience, staffing availability, schedule and response time.
 
The City of Ashland reserves the right to reject any and all proposals, to waive informalities, or to accept any proposal which appears to serve the best interest of the City of Ashland. 
 
 

To receive additional information please submit the following form.

Purchasing Program (View All)

Posting Number:
RFP 08132018
Project Name:
RFP INTERNET BANDWIDTH
Release Date:
8/13/2018
Due Date:
9/12/2018
Due Time:
2:00:00 PM
Status:
Requesting Proposals
Description:
Request for Proposal
INTERNET BANDWIDTH
Proposals are due by: 2:00:00 PM (PST), Wednesday, September 12, 2018
 
The City of Ashland is requesting proposals from companies interested in providing Internet Bandwidth, monitoring the City’s internet bandwidth needs, and managing the network routing of the internet bandwidth.
 
The successful proposer will be required to have a thorough knowledge and understanding of internet bandwidth network protocol, expert network administration, and the capability to manage multiple BGP (border gateway protocol) peering sessions.
 
The successful proposer will be required to provide support 24 hours a day, 7 days a week, and to maintain and manage the required internet bandwidth in a consistent and reliable manner. Combined uptime must be 99.99%, or greater. Proposer will be required to provide timely outage notification and resolution protocol for City staff to utilize.
 
The City’s intent is to award a contract to the successful proposer for a period of two years with the option of three one-year extensions, for a maximum term of five years. A financial review of service rates and bandwidth consumption will be completed quarterly and prior to the contract being extended.
 
This Request for Proposal (RFP) is intended to provide interested proposers with sufficient information to prepare and submit a proposal for consideration by the City.

The REQUEST FOR PROPOSAL is available by clicking on REQUEST BID PACKET (beneath this public notice) and logging into the system. You will need to log in to the system each time you would like to download the solicitation documents and any subsequently issued addenda.
 
In accordance with AMC Section 2.50.080, Competitive sealed proposals may be available online, but applicants will NOT be able to submit their proposals and/or responses online. Proposals must be delivered in hard copy form to the City in accordance with the requirements outlined in the RFP.  Individuals that obtain the solicitation materials electronically are responsible for regularly checking for instructions, addenda, and related materials.
 
Contract terms, conditions and specifications may be reviewed in the City of Ashland, Purchasing Office, located at 90 N. Mountain, Ashland, Oregon.
 
Deadline for submitting questions and requests for additional information: 5:00 PM (PST), Friday, August 31, 2018.
 
Sealed Proposals must be received by 2:00:00 PM (PST), Wednesday, September 12, 2018, by Kari Olson, Purchasing Representative in the City of Ashland, Purchasing Office located at 90 N. Mountain Avenue, Ashland OR 97520. The proposals will be opened at 2:00:00 PM (PST), Wednesday, September 12, 2018, and the City will record and make available the identities of the proposers. Proposals will not be available for inspection until after the evaluation process has been completed and the Notice of Intent to Award has been issued.
 
Kari Olson
Purchasing Representative
City of Ashland, Oregon
Kari.olson@ashland.or.us
Tel:  541-488-5354                                                                                          

Published: August 13, 2018

 

To receive additional information please submit the following form.

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