City of Ashland, Oregon / RFPs

Facilities Maintenance

 Posting Number: 2017-03
 Project Name: Pioneer Parking Lot Boundary Fence & Buffer Strip Improvements
 Opening Date: 3/1/2017
 Opening Time: 4:00:00 PM
 Due Date: 3/31/2017
 Due Time: 02:00 PM
 Status: Bidding Open
 Description: 
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City of Ashland - Public Works


REQUEST FOR PROPOSAL
PROFESSIONAL LANDSCAPE ARCHITECTURAL SERVICES

 
The City of Ashland is requesting proposals for PROFESSIONAL LANDSCAPE ARCHITECTURAL SERVICES for the design and construction documentation of hardscape and landscape improvements along the northern boundary line of the Pioneer Street parking lot. 

The project will include but is not limited to the following activities:
  • Develop final project scope, budget and schedule
  • Provide three conceptual designs of landscape/hardscape improvements
  • Attend up to two public meetings each with the Tree Commission and City Council
  • Preparation of appropriate construction documents for preferred final design alternative
  • Facilitate as necessary Pre-Bid, Pre-Construction, and Construction Progress meetings and provide meeting minutes as necessary
  • Provide technical assistance during bidding and construction
  • Provide Construction Management and Inspection Services as necessary
Proposals must be physically received by 2:00 PM, March 31, 2017, in the City of Ashland Engineering Office located at 51 Winburn Way, Ashland OR 97520 or by mail at 20 E. Main Street, Ashland, OR 97520.  For further information, contact Kaylea Kathol, Project Manager at 541/552-2419, or by email at kayleakathol@ashland.or.us. Consultant selection is anticipated to result in the issuance of a contract for landscape architectural services in the form provided in this RFP, for a duration anticipated to be no more than 12 months.

Proposal documents are available at the above address, as well as the City of Ashland website at www.ashland.or.us.  Any addenda may be downloaded or picked up at Community Development, 51 Winburn Way, Ashland, Oregon.  The bidder must check the website frequently until closing for any addenda that may be issued.  All submittals by the proposer must be in hard copy form.  Proposals are limited to four (4) pages.  The proposer must be registered as a Professional Landscape Architect with the State of Oregon.  Consultant selection will be based upon weighted criteria as cited in the Request for Proposal document.  Standard selection criteria include, but are not limited to:  experience, availability, schedule, and response time.

The City of Ashland reserves the right to reject any and all proposals, to waive formalities or to accept any proposal which appears to serve the best interest of the City of Ashland.

Request Bid Packet

 Posting Number: 2016-23
 Project Name: Police Department Standby Engine-Generator Set
 Opening Date: 3/10/2017
 Opening Time: 2:00:00 PM
 Due Date: 3/31/2017
 Due Time: 2:00 PM
 Description: 
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City of Ashland - Public Works


INVITATION TO BID - EQUIPMENT
 
The City of Ashland's Engineering Division is requesting bids for a
dual fuel (NG/LP) engine-generator set and appurtenant components to be purchased for the Ashland Police Department/Emergency Operations Center, for use during short- and long-term electric power outages. Minimum specifications include:
 
General:
  • Generator must be rated at 100kW standby duty when operating on LP
  • Voltage configuration: 120/208, 3 phase, 60 Hz
  • Per following specifications, the enclosed, silenced skid-mounted engine-generator set shall be completely factory-assembled and tested prior to shipment
Engine shall include:
  • Unit-mounted radiator
  • 120-volt engine block heater
  • Electronic governor
  • Battery & battery charger
  • Alarms
  • Lube oil & antifreeze
Fuel System requirements:
  • Dual fuel NG/LP with automatic changeover
Circuit Breaker size:
  • 450 amp MLCB
Controller :
  • Digital controller, compliant with NFPA-110
  • Remote annunciator
  • Safety shutdowns
Enclosure:
  • Attenuates sound to 80 dB  at 23 feet
  • Provides weather protection
  • Excludes rodents
 Miscellaneous:
  • Integral vibration isolators (isolated mount)
  • Generator set must be UL2200 certified
  • 2 year/3000 hour warranty
  • O&M manual
  • Job site start up, including a full load bank test for 60 minutes​
  • Dealership within 100 miles
Please request bid package for additional information.

Request Bid Packet

 Posting Number: 2015- 19
 Project Name: On-Call Contracting Services (Trade/Technical)
 Opening Date: 3/1/2017
 Opening Time: 2:00:00 PM
 Due Date: 4/3/2017
 Due Time: 02:00 PM
 Description: 
City of Ashland
Intermediate Procurement


REQUEST FOR PROPOSAL
ON-CALL CONTRACTING SERVICES (TRADE/TECHNINCAL)

Release date: March 1, 2017
Bids are due by 2:00 PM (PST/DST), April 3, 2017

 
Overview
The City of Ashland (the “City”) is accepting proposals for trade and technical on-call contracting services, including:

ARBORIST; AUTOMATIC GATES; BACKFLOW; BUILDING CONTROLS; CARD LOCK FUELING SYSTEMS; CONCRETE; DOORS (HINGED) & WINDOWS; DOORS (OVERHEAD & HANGAR);  ELECTRICAL; FENCING; FIRE ALARM; FIRE PROTECTION; FLOORING; GENERAL CONTRACTING; GENERAL EXCAVATION; DEBRIS CLEAN UP & HAULING; HVAC; INDUSTRIAL WASTE MANAGEMENT; LANDSCAPING & IRRIGATION; LEAK DETECTION; MASONRY; PAINTING; PAVEMENT CUTTING; PEST CONTROL; PLUMBING; PRESSURE WASHING; ROOFING; TOWING; TRUCKING; AND WINDOW & GUTTER CLEANING.

The City will then select not more than three of the highest ranked proposers to enter into contracts with the City as pre-qualified contractors prepared to bid the services herein described, up to a maximum cost of $10,000.  The City will award individual jobs to the successful bidders as also provided herein, but generally according to a formula considering rotation of contractors, contractor availability, and price.  These contracts will start July 1, 2017 and extend until June 30, 2019, with an option to renew for two additional years.
 
Contracts are non-exclusive.  Contractors who meet all of the City’s qualification criteria, but are not selected for on-call service contracts, will be maintained in the City’s database of prequalified contractors.  Prequalified contractors may be considered for jobs at the City’s discretion, including without limitation jobs that exceed the maximum cost of $10,000 or require specialized knowledge, skills, or abilities.  Contractors that provide more than one of the services solicited may submit multiple proposals.

 
Click Here to view RFP documents and submittal instructions.

Request Bid Packet

Purchasing Program

 Posting Number: AMBULANCE SVC
 Project Name: AMBULANCE SERVICE
 Opening Date: 2/8/2017
 Opening Time: 2:21:00 PM
 Due Date: 3/15/2017
 Due Time: 2:00 PM
 Status: Requesting Bids
 Description: 
Request for Proposals
AMBULANCE SERVICE
(Ambulance Service Area #3 – Advanced Level Care Non-Emergent Inter-Facility Transfers)
Proposals are due prior to 2:00 PM (PST), Wednesday, March 15, 2017
 
The City of Ashland is seeking proposals from qualified ambulance service providers to provide advanced level care non-emergent inter-facility transfers originating in Ambulance Service Area #3.
 
Transfers originate at Ashland Community Hospital and usually involve transporting a patient to a hospital located in the City of Medford or on occasion to a hospital located in the City of Grants Pass. On rare occasions, a patient will require a non-emergent transport to their home or to a care facility in Jackson or Josephine County.
 
Ashland Fire & Rescue is the current provider for Ambulance Service Area #3 in Jackson County, Oregon. Due to an ever increasing call volume the department is considering the option of contracting with another qualified ambulance service provider to provide advanced level care non-emergent inter-facility transfers originating in Ambulance Service Area #3. Ashland Fire & Rescue will continue to respond to all calls for emergency services as directed by the Jackson County Ambulance Service Area Plan, including emergent inter-facility transfers.
 
Ashland Fire & Rescue responded to 60 non-emergent inter-facility transfers in 2016. Ashland Fire & Rescue makes no promises or guarantees concerning the number of non-emergent inter-facility transfers that will be required during the term of the contract.
 
The City’s intent is to award a contract for exclusive market rights for non-emergent inter-facility transfers in Ambulance Service Area #3 to the successful proposer for a term of one year, with the option of extending the contract annually for up to two additional years for a maximum term of three (3) years.
  
The REQUEST FOR PROPOSAL is available by clicking on REQUEST BID PACKET located below this public notice.  After you click on REQUEST BID PACKET, you will need to log in to the system each time you would like to download the solicitation documents and any subsequently issued addenda.
 
In accordance with AMC Section 2.50.080, Competitive sealed bids and competitive sealed proposals may be available online, but applicants will NOT be able to submit their proposals and/or responses online. Bids and proposals must be delivered in hard copy form to the City in accordance with the requirements outlined in the RFP.  Individuals that obtain the solicitation materials electronically are responsible for regularly checking for instructions, addenda, and related materials.
 
Sealed Proposals must be received prior to 2:00 PM (PST), Wednesday, March 15, 2017, by Kari Olson, Purchasing Representative in the City of Ashland, Purchasing Office located at 90 N. Mountain Avenue, Ashland OR 97520. The proposals will be opened at 2:00PM (PST), Wednesday, March 15, 2017, and the City will record and make available the identities of the proposers. Proposals will not be available for inspection until after the evaluation process has been completed and the Notice of Intent to Award has been issued.
 
Kari Olson
Purchasing Representative
City of Ashland, Oregon
Kari.olson@ashland.or.us
Tel:  541-488-5354
 
Published: 02/08/2017

 
 

Request Bid Packet

 Posting Number: PUBLIC NOTICE 03162017
 Project Name: SPECIAL PROCUREMENT - POLICE UNIFORMS
 Opening Date: 3/16/2017
 Opening Time: 11:45:00 AM
 Due Date: 3/23/2017
 Due Time: 5:00 PM
 Description: PUBLIC NOTICE
Approval of a Special Procurement - Police Uniforms
 
First date of publication:   March 16, 2017
 
A request for approval of a Special Procurement was presented to and approved by the City Council, acting as the Local Contract Review Board, on March 7, 2017.
 
It is in the public’s best interest for sworn and unsworn Police Department personnel to maintain a uniform appearance and be dressed and equipped in a uniform consistent with the nature and requirements of their individual positions within the Police Department. The department has received permission to directly award contracts for authorized and pre-approved “brand specific” uniform pieces “complete by brand” to qualified vendors. Public contracts will be awarded based on availability, workmanship and competitive pricing.
 
Vendors who can provide the pre-approved brand specific uniform pieces complete by brand will continue to be considered and vendors who provide different brands of police uniforms will be considered in the future if and when any changes are made to the current authorized and pre-approved brand specific uniform specifications.
           
It has been determined based on written findings that the Special Procurement will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts, and result in substantial cost savings or substantially promote the public interest in a manner that could not be realized by complying with the requirements that are applicable in ORS 279B.055, 279B.060, 279B.065, or 279B.070.
 
An affected person may protest the request for approval of a Special Procurement in accordance with ORS 279B.400 and OAR 137-047-0300.  A written protest shall be delivered to the following address: City of Ashland, Tighe O’Meara, Police Chief, Police Department, 1155 E. Main Street, Ashland, Oregon 97520.  The seven (7) protest period will expire at 5:00pm on Thursday, March 23, 2017.
 
This public notice is being published on the City’s Internet World Wide Web site at least seven days prior to the award of a public contract resulting from this request for approval of a Special Procurement.
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