RFPs

City of Ashland, Oregon / RFPs

Engineering (View All)

Posting Number:
2016-22
Project Name:
Lithia Park Bandshell Repair and Improvement
Opening Date:
9/8/2017
Opening Time:
5:00 PM
Due Date:
10/6/2017
Status:
None
Description:
 
ADVERTISEMENT
CITY OF ASHLAND PUBLIC WORKS – INVITATION TO BID
GENERAL CONTRACTING SERVICES
 
The City of Ashland is soliciting bids for general contracting services for repairs, upgrades, and improvements to the Lithia Park Bandshell.

The project will include but is not limited to repairs to concrete floors and wood decking, wood frame members, plaster walls, concrete roofs, soffits and sound baffles, and sheathing, as well as loudspeaker suspension improvements and various miscellaneous repairs and improvements.  

Bids must be received by 2:00 PM, October 6, 2017, in the City of Ashland Engineering Office located at 51 Winburn Way, Ashland OR 97520 or by mail at 20 E. Main Street, Ashland, OR 97520or by email at kaylea.kathol@ashland.or.us.  For further information, contact Kaylea Kathol, Engineering Project Manager at 541-552-2419 or by email at kaylea.kathol@ashland.or.us.  Contractor selection is anticipated to result in the issuance of a contract for trade services in the form provided in this ITB, for a duration anticipated to be no more than 4 months.

Proposal documents are available at the above address, as well as the City of Ashland website at http://www.ashland.or.us/RFP.asp?SectionID=428.
 Any addenda may be downloaded or picked up at Community Development, 51 Winburn Way, Ashland, Oregon.  The bidder must check the website frequently until closing for any addenda that may be issued.  The proposer must be a licensed contractor in the State of Oregon. 

The City of Ashland reserves the right to reject any and all proposals, to waive formalities or to accept any proposal which appears to serve the best interest of the City of Ashland. 

 

To receive additional information please submit the following form.

Public Works (View All)

Posting Number:
2015-17
Project Name:
Ashland Canal Piping Design and Construction Services
Opening Date:
8/30/2017
Opening Time:
2:00 PM
Due Date:
10/3/2017
Status:
None
Description:

CITY OF ASHLAND PUBLIC WORKS – QUALIFICATIONS BASED SELECTION
PROFESSIONAL ENGINEERING SERVICES

 
The City of Ashland (City) is seeking a professional engineering consultant to provide plans, specifications and estimates (PS&E) and construction engineering services for development of Project 2015-17 Ashland Canal Piping Design and Construction Services. This project is to pipe approximately 8,000 lineal feet of irrigation canal within City limits.  This project is funded by the Oregon Department of Environmental Quality Clean Water State Revolving Fund.  Proposal documents may be downloaded from the Oregon Procurement Information Network (ORPIN), Document #KA1512-2015-17.
 
The project will include but is not specifically limited to the following phases:
 
PHASE 1A:  PRELIMINARY ENGINEERING
PHASE 1B:  EASEMENTS AND PERMITTING
PHASE 2:  FINAL ENGINEERING AND BIDDING SERVICES
PHASE 3:  CONSTRUCTION SERVICES
 
Proposals must be physically received by 2:00 PM, (main lobby clock), October 3rd 2017, in the City of Ashland Engineering Office located at 51 Winburn Way, Ashland OR 97520 or by mail at 20 E. Main Street, Ashland, OR 97520.  For further information, contact Kevin Caldwell, Project Manager at 541/552-2414 or by email at kevin.caldwell@ashland.or.us.
 
The City of Ashland reserves the right to reject any and all proposals, to waive formalities or to accept any proposal which appears to serve the best interest of the City of Ashland.
 

To receive additional information please submit the following form.

Public Works (View All)

Posting Number:
2013-21D
Project Name:
Wastewater Treatment Plant Outfall Relocation Design and Construction Services
Opening Date:
9/12/2017
Opening Time:
2:00 PM
Due Date:
10/12/2017
Status:
Requesting Bids
Description:
CITY OF ASHLAND PUBLIC WORKS – QUALIFICATIONS BASED SELECTION
PROFESSIONAL ENGINEERING SERVICES
 
The City of Ashland (City) is seeking a professional engineering consultant to provide plans, specifications and estimates (PS&E) and construction engineering services for development of Project 2013-21-D Wastewater Treatment Plant Outfall Relocation Design and Construction Services. This project is to relocate the City’s Wastewater Treatment Plant main effluent outfall to Bear Creek.  This project is funded by the Oregon Department of Environmental Quality Clean Water State Revolving Fund.
 
The project will include but is not specifically limited to the following tasks and phases:
 
PHASE 1A:  PRELIMINARY ENGINEERING – Including review of prior siting, permitting and access of the proposed Wastewater Treatment Plant Outfall Relocation site and developing a comprehensive project scope, timeline and preliminary budget.  This portion of the project will also include evaluating and incorporating DEQ comments on the Mixing Zone Analysis (CH2M Hill 2017) to finalize an effluent dispersal model. This analysis will determine the recommended outfall configuration to optimize receiving stream conditions and ensure appropriate mixing to effectively reduce temperature concerns and relieve environmental considerations.  This phase concludes with a preliminary design review, cost estimates and preliminary plans and specifications.
 
PHASE 1B:  EASEMENTS, PERMITTING AND PUBLIC OUTREACH – Including obtaining/acquiring all required permits; including any wetlands mitigation specific to the outfall location and pipeline alignment, easements and construction work agreements necessary for the construction of the Wastewater Treatment Plant Outfall Relocation.  This phase also includes developing and conducting public outreach.
 
PHASE 2:  FINAL ENGINEERING AND BIDDING SERVICES – Including hydraulic flow analysis, approved mixing zone/ dispersal model documentation, and complete final design, including formal regulatory approval of the Wastewater Treatment Plant Outfall Relocation.  This phase includes preparation of final engineering design plans, specifications and complete bid documents (bid quantities, etc.) to enable a separate construction bidding process.  This phase concludes with assisting the City during project bidding; facilitation of continued public outreach, attending any necessary formal meetings, preparation of bid documents, advertising for bids, bidding assistance, bid analysis, and recommendation for award of contract.
 
PHASE 3:  CONSTRUCTION SERVICES – Including construction progress meetings, construction management and inspection, quality and quantity control, technical assistance to the City, preparation of operations manuals and as-built and all close-out documentation.
Proposals must be physically received by 2:00 PM, (main lobby clock), Thursday October 12, 2017 in the City of Ashland Engineering Office located at 51 Winburn Way, Ashland OR 97520 or by mail at 20 E. Main Street, Ashland, OR 97520.  For further information, contact Paula Brown, PE, Public Works Director at 541/488-5347 or by email at paula.brown@ashland.or.us. Consultant selection is anticipated to result in the issuance of a contract for engineering services in the form provided in this RFP.
 
Proposal documents may be downloaded from the Oregon Procurement Information Network (ORPIN), Document #KA1512-201321-15. Any addendum that may be issued, relating to this proposal will be available from ORPIN and potential proposers are cautioned to continuously monitor the site for updates and addendum.
 
All proposals shall be submitted as set forth in Section 1 - Instructions to Proposers.  The city is not responsible for proposals submitted in any manner, format or to any delivery point other than as required by the Solicitation Document.  Proposals shall be limited to 10 pages and must be from an Oregon Professional Engineer.
 
Consultant selection will be based upon weighed criteria as set forth in the Solicitation Document and will include criteria such as (but not limited to): special project experiences, general experience, staffing availability, schedule and response time.
 
The City of Ashland reserves the right to reject any and all proposals, to waive formalities or to accept any proposal which appears to serve the best interest of the City of Ashland.
 

To receive additional information please submit the following form.

Public Works (View All)

Posting Number:
2017-09
Project Name:
Hersey Street Reconstruction from N. Mountain Avenue to N. Main Street Design and Construction Services
Opening Date:
9/12/2017
Opening Time:
2:00 PM
Due Date:
10/26/2017
Status:
Requesting Bids
Description:
CITY OF ASHLAND PUBLIC WORKS – QUALIFICATIONS BASED SELECTION
PROFESSIONAL ENGINEERING SERVICES
 
The City of Ashland (City) is seeking a professional engineering consultant to provide plans, specifications and estimates (PS&E) and construction engineering services for development of Project 2017-09 Hersey Street Reconstruction from N. Mountain Avenue to N. Main Street Design and Construction Services.
 
The project will include but is not specifically limited to the following tasks and phases:
 
PHASE 1A:  PRELIMINARY ENGINEERING – Including assessment, core samples, utility conflict analysis, intersection improvement options, accessible access assessment for all intersections and crossings, underground water evaluation and management recommendations, storm water surface flow analysis and any proposed drainage improvements, as well as developing preliminary engineering, comprehensive project scope, phasing, timeline and preliminary budget.  During this phase of the project an assessment and recommendations to fully accommodate parking, bicycle lanes and crossings should be completed.
 
PHASE 1B:  EASEMENTS, PERMITTING AND PUBLIC OUTREACH – Including obtaining/acquiring all required permits, easements and construction work agreements necessary for the construction of the Hersey Street Reconstruction.  This phase also includes developing and conducting public outreach.  In addition, during this phase the consultant shall reach out to all the utility operators on this street, including the City’s electric, fiber network, water, sewer and storm drain divisions, to notify them of the street reconstruction and solicit completion of any utility work prior to construction.
 
PHASE 2:  FINAL ENGINEERING AND BIDDING SERVICES – Including complete final design of the Hersey Street Reconstruction, preparation of final engineering design plans, specifications and complete bid documents (bid quantities, etc.) to enable a separate construction bidding process.  This phase also includes assisting the City during project bidding; facilitation of public outreach, attending any necessary formal meetings, preparation of bid documents, advertising for bids, bidding assistance, bid analysis, and recommendation for award of contract.
 
PHASE 3:  CONSTRUCTION SERVICES – Including construction progress meetings, construction management and inspection, quality and quantity control, technical assistance to the City, as-built construction drawings and all close-out documentation.
Proposals must be physically received by 2:00 PM (main lobby clock), Thursday, October 26th, 2017, in the City of Ashland Engineering Office located at 51 Winburn Way, Ashland OR 97520 or by mail at 20 E. Main Street, Ashland, OR 97520.  For further information, contact Karl Johnson, Project Manager at 541/488-5347 or by email at karl.johnson@ashland.or.us. Consultant selection is anticipated to result in the issuance of a contract for engineering services in the form provided in this RFP.
 
Proposal documents may be downloaded from the Oregon Procurement Information Network (ORPIN), Document #KA1512-201709-17.  Any addendum that may be issued, relating to this proposal will be available from ORPIN and potential proposers are cautioned to continuously monitor the site for updates and addendum.
 
All proposals shall be submitted as set forth in Section 1 - Instructions to Proposers.  The city is not responsible for proposals submitted in any manner, format or to any delivery point other than as required by the Solicitation Document.  Proposals shall be limited to 5 pages and must be from an Oregon Professional Engineer.
 
Consultant selection will be based upon weighed criteria as set forth in the Solicitation Document and will include criteria such as (but not limited to): special project experiences, general experience, staffing availability, schedule and response time.
 
The City of Ashland reserves the right to reject any and all proposals, to waive formalities or to accept any proposal which appears to serve the best interest of the City of Ashland.
 

To receive additional information please submit the following form.

Purchasing Program (View All)

Posting Number:
ITB 2017-102-1
Project Name:
ITB TYPE 1 AMBULANCE
Opening Date:
8/25/2017
Opening Time:
3:50 PM
Due Date:
9/28/2017
Status:
Requesting Bids
Description:

City of Ashland
Invitation to Bid #2017-102

TYPE 1, AMBULANCE  

Bids are due prior to 2:00 PM (PST), Thursday, September 28, 2017
 

 The City of Ashland is seeking bids for a new TYPE 1, AMBULANCE.
 
The INVITATION TO BID
is available by clicking on REQUEST BID PACKET located below this public notice and logging in to the system. You will need to log in to the system each time you would like to download the solicitation documents and any subsequently issued addenda.
 
The City of Ashland, Purchasing Representative, Kari Olson, is the sole point of contact for this solicitation. All questions and requests for information pertaining to this bid shall be directed to Kari Olson, Purchasing Representative, via telephone (541) 488-5354 or email Kari.Olson@ashland.or.us
 
In accordance with AMC Section 2.50.080, competitive sealed bids may be available online, but applicants will NOT be able to submit their bids or responses online. Bids must be delivered in hard copy form to the City in accordance with the requirements for the competitive solicitation. Individuals that obtain the solicitation materials electronically are responsible for regularly checking for instructions, addenda, and related materials.

Deadline for submitting questions is 5:00 PM (PST), Monday, September 18, 2017 

Sealed bids must be received prior to 2:00P M (PST), Thursday, September 28, 2017, by Kari Olson, Purchasing Representative in the City of Ashland, Purchasing Office located at 90 N. Mountain Avenue, Ashland OR 97520. The bids will be publicly opened and read at 2:00 PM (PST), Thursday, September 28, 2017.
 
Kari Olson
Purchasing Representative
City of Ashland, Oregon
 
Published: August 25, 2017

To receive additional information please submit the following form.

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