RFPs

City of Ashland, Oregon / RFPs

Public Works (View All)

Posting Number:
2016-19
Project Name:
Stormwater Sediment Trap Maintenance Dredging
Opening Date:
6/14/2018
Opening Time:
5:00 PM
Due Date:
7/5/2018
Status:
Bidding Open
Description:

INVITATION TO BID

Stormwater Sediment Trap Maintenance Dredging
Project No. 2016-19
 
Notice is hereby given that sealed bids for Project Number 2016-19:  Stormwater Sediment Trap Maintenance Dredging, shall be received by Kaylea Kathol, Public Works Project Manager, 20 E Main (by mail) / 51 Winburn Way (in person), Ashland, OR 97520.  Sealed bids must be submitted not later than 2:00 PM, Pacific Time, on July 5, 2018.  Bids received after the deadline will be rejected.  The official time for determining whether a bid has been submitted in a timely manner is based on the time clock in the Community Development Building, visible from the public lobby.  Bids received prior to the deadline will be publicly opened and read aloud shortly thereafter in the Siskiyou Room of the Community Development a Building located at 51 Winburn Way.  

The outside of the sealed envelope must clearly marked with the bidder’s name, address, bid name and number, and the due date.  Bidder must submit one original bid.  Please retain a copy for your records. 

The Work shall consist of supplying all labor, Equipment and materials necessary to remove up to a maximum of 220 cubic yards (CY) of accumulated sediments from one in-stream sediment trap located within the City of Ashland’s municipal shared stormwater sewer system.  Work will also include installing sediment and erosion control BMPs, hauling spoils to an agency-provided disposal location, and reseeding and/or replanting as necessary to stabilize disturbed soils and/or damaged upland vegetation.     

Interested parties may access Bid Documents, notices and addenda on the Oregon Procurement Information Network (http://orpin.oregon.gov).

 A mandatory pre-bid meeting will be held on June 26, 2018 at 09:00 AM at the southern parking not at North Mountain Park, accessed by entering the driveway opposite of the corner of North Mountain Avenue and Larkspur Lane.

City of Ashland reserves the right to reject for good cause any and all bids, waive formalities or to accept any bid which appears to serve the best interest of the City.
 
Scott A. Fleury
Deputy Public Works Director

To receive additional information please submit the following form.

Public Works (View All)

Posting Number:
2018-10
Project Name:
East and West Forks Raw Water Transmission Line Rehabilitation
Opening Date:
6/7/2018
Opening Time:
2:00 PM
Due Date:
7/12/2018
Status:
None
Description:

ADVERTISEMENT

CITY OF ASHLAND PUBLIC WORKS – REQUEST FOR PROPOSALS

QUALIFICATIONS BASED SELECTION

PROFESSIONAL ENGINEERING SERVICES

The City of Ashland (City) is seeking a qualified engineering consultant to provide conceptual alternatives, preliminary and final plans, specifications and estimates (PS&E), along with construction management services for PROJECT 2018-10, East and West Forks Raw Water Transmission Line Rehabilitation. This project will evaluate and develop design options, then develop final design and construction documents for the rehabilitation of the City’s East and West Forks Raw Water Transmission Lines.

The project will include but is not specifically limited to the following tasks and phases:

PHASE 1: PRELIMINARY ENGINEERING

PHASE 2: FINAL ENGINEERING AND BIDDING SERVICES

PHASE 3: EASEMENTS AND PERMITTING

PHASE 4: CONSTRUCTION MANAGEMENT SERVICES

Proposals must be physically received not later than July 12, 2018, 2:00 PM PST, (main lobby clock), in the City of Ashland Engineering Office located at 51 Winburn Way, Ashland OR 97520 or by mail at 20 E. Main Street, Ashland, OR 97520. Proposers mailing proposals should allow normal delivery time to ensure the timely receipt of their proposals. Any proposal received after the date and time set for receipt of proposals will not be considered and will be returned to the proposer unopened. For further information, contact Scott Fleury, P.E., Public Works Deputy Director at 541/488-5587 or by email at scott.fleury@ashland.or.us. Consultant selection is anticipated to result in the issuance of a contract for engineering services in a form substantially similar to the one attached to this RFP.

Proposal documents may be downloaded from the Oregon Procurement Information Network (ORPIN). Any addendum that may be issued, relating to this proposal will be available from ORPIN and potential proposers are cautioned to continuously monitor the site for updates and addendum.

All proposals shall be submitted as set forth in Section 7 - Instructions to Proposers. The City is not responsible for proposals submitted in any manner, format or to any delivery point other than as required by this Solicitation Document. Proposals shall be limited to 6 pages and must include the services of an Oregon Professional Engineer.

Consultant selection will be based upon weighed criteria as set forth in this Solicitation Document and will include criteria such as, but not limited to: similar project experiences, general experience, staffing availability, schedule and response time.

The City of Ashland reserves the right to reject any and all proposals, to waive informalities or to accept any proposal which appears to serve the best interest of the City of Ashland.

To receive additional information please submit the following form.

Purchasing Program (View All)

Posting Number:
430 LORI LANE
Project Name:
ITB SALE OF REAL PROPERTY
Opening Date:
5/25/2018
Opening Time:
11:00 AM
Due Date:
6/28/2018
Status:
Bidding Open
Description:
INVITATION TO BID
SALE OF REAL PROPERTY
 
 
430 LORI LANE
Assessor’s Map No. 39 1E 05 DA, Tax Lot 2703
 
 
Date of Release:  May 25, 2018
 
 
Bids must be received no later than:  2:00:00 PM (PST), THURSDAY, JUNE 28, 2018



Bid documents attached:
 
  • Invitation to Bid (Information)
  • Bid Form and Sales Agreement
  • Property Survey of 430 Lori Lane
  • Appraisal of 430 Lori Lane

The bid documents are available by clicking on REQUEST BID PACKET located beneath this public notice.  You will need to log in to the system each time you would like to access the bid documents and any subsequently issued addenda. 

If you have any questions and/or would like to request additional information in regards to this solicitation, please contact the SOLE POINT OF CONTACT identified below.

Answers to questions and requests for additional information will be released in the form of a written addendum and posted here on the City's website.  If you have logged in to access the bid documents, you will automatically receive an email notification letting you know a written addendum has been released and can now be accessed on the City's website.


SOLE POINT OF CONTACT:     Kari Olson
                                                           Purchasing Representative
                                                           City of Ashland
                                                           90 N. Mountain Avenue
                                                           Ashland, OR 97520
                                                           Office: (541) 488-5354
                                                           kari.olson@ashland.or.us


 
Publication date:  May 25, 2018



 

To receive additional information please submit the following form.

Purchasing Program (View All)

Posting Number:
RFP 04032018
Project Name:
RFP MUNICIPAL AUDIT SERVICES
Opening Date:
4/3/2018
Opening Time:
10:27 AM
Due Date:
5/8/2018
Status:
Bidding Open
Description:
City of Ashland
Request for Proposals

MUNICIPAL AUDIT SERVICES
Proposals are due prior to 2:00 PM (PST), Tuesday, May 8, 2018
 
The City of Ashland is requesting proposals for municipal audit services from qualified, licensed and experienced independent accounting firms.  Annual municipal audits will be performed for the City of Ashland and Ashland Park and Recreation Commission.  Additional audits will be required for the City’s Food and Beverage Tax and the City’s Transient Occupancy Tax.
 
The format of audit papers must allow the City to meet the requirements of the GFOA Comprehensive Annual Financial Reports (CAFR), including the CUFR, reporting program.  The City of Ashland anticipates the continued submission of its CAFR, including the CUFR (Component Unit Financial Report) for Ashland Park and Recreation Commission, to the GFOA for the Certificate of Achievement for Excellence in Financial Reporting.
 
The annual municipal audits will encompass a financial and compliance examination of the governmental activities, business-type activities, each major fund and the aggregate remaining fund information, which collectively comprises the financial statements of the City of Ashland and Ashland Parks and Recreation Commission.
 
The City’s intent is to award a contract to the highest ranked proposer for a term of five (5) years.
 
This Request for Proposal (RFP) is intended to provide interested proposers with sufficient information to prepare and submit a proposal for consideration by the City.
 
The REQUEST FOR PROPOSAL is available by clicking on REQUEST BID PACKET (beneath this public notice) and logging into the system. You will need to log in to the system each time you would like to download the solicitation documents and any subsequently issued addenda.
 
In accordance with AMC Section 2.50.080, Competitive sealed proposals may be available online, but applicants will NOT be able to submit their proposals and/or responses online. Proposals must be delivered in hard copy form to the City in accordance with the requirements outlined in the RFP.  Individuals that obtain the solicitation materials electronically are responsible for regularly checking for instructions, addenda, and related materials.
 
Contract terms, conditions and specifications may be reviewed in the City of Ashland, Purchasing Office, located at 90 N. Mountain, Ashland, Oregon.
 
Deadline for submitting questions and requests for additional information: 5:00 PM (PST), Friday, April 27, 2018
 
Sealed Proposals must be received prior to 2:00 PM (PST), Tuesday, May 8, 2018, by Kari Olson, Purchasing Representative in the City of Ashland, Purchasing Office located at 90 N. Mountain Avenue, Ashland OR 97520. The proposals will be opened at 2:00 PM (PST), Tuesday, May 8, 2018, and the City will record and make available the identities of the proposers. Proposals will not be available for inspection until after the evaluation process has been completed and the Notice of Intent to Award has been issued.
 
Kari Olson
Purchasing Representative
City of Ashland, Oregon
kari.olson@ashland.or.us
Tel:  541-488-5354
 
Published: April 3, 2018

 

To receive additional information please submit the following form.

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