City of Ashland, Oregon / RFPs

Public Works (View All)

Posting Number:
Project Name:
Park Estates and Terrace Pump Stations
Opening Date:
Opening Time:
2:00 PM
Due Date:


Separate sealed Bids for City of Ashland Park Estates and Terrace Pump Stations project will be received until 2:00 p.m. Local Pacific Time on Tuesday, November 28, 2017, by the City of Ashland (Owner) at the following location:

City Engineering Office 20 East Main Street (mailing)
51 Winburn Way (delivery) Ashland, OR 97520


Bid proposal documents shall be provided in a sealed envelope or container prominently marked on the outside “Bid Documents Enclosed.” The bids will be publicly opened and read in the Siskiyou Conference Room (City Engineering Office), shortly after 2:00 p.m. Local Pacific Time. The Bidder shall guarantee Bid Pricing for a period of 60 calendar days from the date of proposal opening.


The Bidder shall be aware that this project will be funded in whole or in part through the Safe Drinking Water Revolving Loan Fund, and the Bidder shall comply with the insert bound with the specifications, including American Iron and Steel requirements, and submit the required forms with the bid.


This project is public work and is subject to both Davis-Bacon Wage Determinations and Oregon prevailing wage rates in accordance with ORS 279C.800 to 279C.870. In accordance with Executive Order 11246 (Equal Employment), as amended, the Contractor shall not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin in the performance of this contract.


A mandatory pre-bid conference shall be held at the Department of Public Works at 10:00 a.m. on Tuesday, November 14, 2017, and a site walk-through will follow. Representatives of Keller Associates and the City will be present to discuss the project.


Copies of the Contract Documents and Bid Documents may be viewed at the City Engineering Office, 51 Winburn Way, Ashland, OR 97520.


Contract Documents can be obtained from Oregon Procurement Information Network (ORPIN) online at  https://orpin.oregon.gov/open.dll/welcome, Notice # KA1512-12041201-17.


Each Bidder shall pre-qualify as provided by ORS Chapter 279C.430 and in accordance with the Standard Specifications for Public Works Construction, Oregon Chapter of APWA, for all classes of construction. Pre-qualification applications must be received by the City of Ashland prior to the opening of the bids.


The Owner reserves the right to reject any or all Bid Proposals, to waive any formality in the Bidding Contract Documents, and to make selection to the lowest responsive, responsible, and qualified Bidder as it may best serve the interest of the Owner.


Questions shall be referred to the Project Manager, Mr. James Bledsoe, P.E., Keller Associates, Inc. at (208) 288-1992.

To receive additional information please submit the following form.

Public Works (View All)

Posting Number:
Project Name:
Opening Date:
Opening Time:
2:00 PM
Due Date:
The City of Ashland (City) is seeking a professional engineering, planning and consulting services for development of Project 2016-31 Public Transportation Expansion Feasibility Study.
This purpose of this project is to evaluate options for publicly-available transportation modes as a means for addressing the City’s future multimodal transportation system needs and to update the Transportation System Plan.  The project is not intended to produce a complete re-write or change to the City’s Transportation System Plan or to the methodology of the Transit section of the Plan.  The project will include but is not specifically limited to the following tasks:
·       Collaborate with the City and the Rogue Valley Transportation District (RVTD) to develop the comprehensive project scope and timeline for this project
·       Assess objectives and the use of alternate bus propulsion technology for Ashland
·       Determine current and future demand for publicly available transportation in Ashland, including projected demand for transportation services for elderly and disabled persons
·       Assess current and proposed transit and other publicly-available transportation services in Ashland and recommend improvement and expansion initiatives
·       Assess existing provisions for access to current and proposed fixed transit routes in Ashland and recommend access improvement initiatives
·       Assess the need for a transit hub within Ashland and recommend optimal locations and functions, including connections with car-share and bike-share services
·       Provide preliminary estimates of the capital costs and operating and maintenance costs for recommended changes to meet current and future needs for publicly-available transportation services and facilities
·       Incorporate Climate Energy Action Plan and Downtown Parking Plan into analysis and decision making process
·       Develop and maintain a project website, or page on the City’s website, with routine updates throughout the duration of the project
·       Present to and manage Advisory Committee meetings and various community forums
·       Prepare for and make presentations to the Transportation Commission, Planning Commission and to the City Council
·       Provide final report and presentation materials
Proposals must be physically received by 2:00 PM (main lobby clock), Thursday, November 30, 2017, in the City of Ashland Engineering Office located at 51 Winburn Way, Ashland OR 97520 or by mail at 20 E. Main Street, Ashland, OR 97520.  For further information, contact Scott Fleury, Deputy Public Works Director at 541/488-5587 or by email at scott.fleury@ashland.or.us. Consultant selection is anticipated to result in the issuance of a contract for engineering services in the form provided in this RFP.
This is an informational Request for Proposal that will be solicited from six (6) firms.  Any addenda that may be issued, relating to this proposal will be sent to each of the listed potential proposers.  
All proposals must be submitted as set forth in Section 1 - Instructions to Proposers.  The City is not responsible for proposals submitted in any manner, format or to any delivery point other than as required by the Solicitation Document.  Proposals are limited to 10 pages and must be from an Oregon Professional Engineer.
Consultant selection will be based upon weighted criteria as set forth in the Solicitation Document and will include criteria such as (but not limited to): special project experiences, general experience, staffing availability, schedule and response time.
The City of Ashland reserves the right to reject any and all proposals, to waive informalities or to accept any proposal which appears to serve the best interest of the City of Ashland. 

To receive additional information please submit the following form.

Purchasing Program (View All)

Posting Number:
RFP Utility Poles
Project Name:
RFP - Utility Wood Pole Inspections & Remedial Treatment
Opening Date:
Opening Time:
2:38 PM
Due Date:
Bidding Open

City of Ashland
Request for Proposals

Proposals are due prior to 2:00 PM (PST), Thursday, November 30, 2017

The City of Ashland is requesting proposals from qualified contractors to provide utility wood pole inspections and supplemental treatment of wood poles, which includes providing field inspections, evaluations, treatments, pole marking and data collection. 

The inspection services and supplemental treatment of wood poles will include the following:
  • Visual inspection of all poles 0-9 years old with recommendations if further action is required.
  • Inspection of all poles 10 years and older above and below ground line area.
  • Inspection to include preparation, above ground inspection, partial excavation, sounding and boring.
  • Evaluation to determine minimum circumference and reinforcable candidates.
  • Pole treatment.
  • Pole marking and categorizing.
  • Data collection and deliverables
The Oregon Public Utility Commission requires that the pole owner inspect 1/10th of their electrical system per year.  The City of Ashland Electric Utility Department currently owns approximately 3,500 electric poles within City limits.  The City’s intent is to have approximately 300 poles inspected annually.
The City’s intent is to enter into a five (5) year contract with the highest ranked proposer.
The REQUEST FOR PROPOSAL is available by clicking on REQUEST BID PACKET located below this public notice and logging in to the system. You will need to log in to the system each time you would like to download the solicitation documents and any subsequently issued addenda.

The City of Ashland, Purchasing Representative, Kari Olson, is the sole point of contact for this solicitation. All questions and requests for information pertaining to this bid shall be directed to Kari Olson, Purchasing Representative, via telephone (541) 488-5354 or email kari.olson@ashland.or.us

In accordance with AMC Section 2.50.080, Competitive sealed bids and competitive sealed proposals may be available online, but applicants will NOT be able to submit their proposals and/or responses online. Bids and proposals must be delivered in hard copy form to the City in accordance with the requirements outlined in the RFP.  Individuals that obtain the solicitation materials electronically are responsible for regularly checking for instructions, addenda, and related materials.
Deadline for submitting questions is 5:00 PM (PST), Thursday, November 16, 2017.

Sealed Proposals must be received prior to 2:00 PM (PST), Thursday, November 30, 2017, by Kari Olson, Purchasing Representative in the City of Ashland, Purchasing Office located at 90 N. Mountain Avenue, Ashland OR 97520.

The proposals will be opened at 2:00 PM (PST), Thursday, November 30, 2017, and the City will record and make available the identities of the proposers. Proposals will not be available for inspection until after the evaluation process has been completed and the Notice of Intent to Award has been issued.
Kari Olson
Purchasing Representative
City of Ashland, Oregon
Tel:  541-488-5354
Published: October 31, 2017


To receive additional information please submit the following form.

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