[ Council Communication ]  [ Proposed Resolution ]

Council Communication

Title:	Resolution Authorizing a Financing Loan from the Special Public Works Fund by Entering into a Loan Contract with the Oregon Economic and Community Development Department for the Community Development/Public Works Administration Building
Dept:	Finance Department
Date:	November 5, 2002
Submitted By:	Lee Tuneberg, Finance Director
Reviewed By: ........................	Brian Almquist, Interim City Administrator

Synopsis:	Attached is a resolution authorizing staff to enter into an agreement with the Oregon Economic and Community Development Department (OECDD) to finance the remodel of the Hillah into the Community Development/Public Works Administration building at 51 Winburn Way using Special Public Works Fund. This loan agreement replaces the interim financing agreement with OECDD approved by Council June 18, 2002, and authorizes issuing tax-exempt bonds through the Oregon Bond Bank.
Recommendation:	Staff recommends approval of this resolution.
Fiscal Impact:	This complies with the June 18, 2002, interim loan agreement and related budget.
Background:	In February 2000 Council considered several alternatives to the financing approach for acquiring and remodeling the property at 51 Winburn Way. These considerations included financing $1.24 million of the project totaling $2.29 million. Delays in construction and changes to the project have raised the amount needed to $1.5 million. During FY 2001-2002, special funding has been made available through OECDD and the Special Public Works Fund to assist municipalities like Ashland to construct needed facilities. This interim financing allowed Ashland to finish the project with limited impact on cash flows and at a low rate of 2.15%. Tax-exempt bonds for the aggregate of qualifying OECDD projects to date, of which, Ashland's Community Development/Public Works Administration building project is one, will be issued later in November 2002 and will replace the interim financing agreement approved in FY 2001-2002. Recent Bond Bank financing interest has been in the low 4% range. This process affords Ashland a final interest rate approximately ¼ percent lower than a City bond issue. Also, the City avoids bond issuance costs thus saving approximately $35,000.

End of Document - Back to Top

RESOLUTION NO. 2002- _________

A RESOLUTION OF THE CITY OF ASHLAND AUTHORIZING A LOAN FROM THE SPECIAL PUBLIC WORKS FUND BY ENTERING INTO A LOAN CONTRACT WITH THE OREGON ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT FOR THE COMMUNITY DEVELOPMENT/PUBLIC WORKS ADMINISTRATION BUILDING

Recitals:

The City Council of the City of Ashland, the governing body of the City of Ashland (the "Council"), finds:

A. The City of Ashland ("City") is a "municipality" within the meaning of Oregon Revised Statutes 285B.410(4).

B. Oregon Revised Statutes 285B.410 through 285B.479 (the "Act") authorize any municipality to file an application with the Oregon Economic and Community Development Department ("the Department") to obtain financial assistance from the Special Public Works Fund.

C. The City has filed an application with the Department to obtain financial assistance for the remodel and expansion of the public building known as the Hillah for the purpose of housing the Community Development and Public Works Administration offices. This project is a "community facilities project " within the meaning of the Act.

D. The Department has approved the City's application for financial assistance from the Special Public Works Fund pursuant to the Act.

E. The City is required, as a prerequisite to the receipt of financial assistance from the Department, to enter into a Financial Assistance Award and a Loan Agreement with the Department in substantially the form attached hereto as Exhibits "A" and "B."

F. The project described in Exhibit "A" to the Loan Agreement (the "Project") is a "community facilities project" within the meaning of the Act which is needed by and is in the public interest of the City.

G. Notice relating to the City's consideration of the adoption of this Resolution was published at least once in a newspaper of general circulation within the City of Ashland. Such notice was published at least 14 days in advance of the adoption of this Resolution.

The Council Resolves:

1. Loan Authorized. The Council authorizes the Finance Director to execute the Financial Assistance Award Contract, Loan Agreement, the Promissory Note attached as Exhibit "F" to the Loan Agreement (the "Financing Documents") and such other documents as may be required to obtain financial assistance including a loan from the Department on the condition that the principal amount of the loan from the Department to the City is not in excess of $1,500,000 and the interest rate is a percent deemed reasonable by the Finance Director and in the best interest of the City of Ashland. The proceeds of the loan from the Department shall be applied solely to the "Costs of the Project" as such term is defined in the Loan Agreement.

2. Security. Amounts payable by the City shall be payable from the sources described in Section 2.07 of the Loan Agreement and the Oregon Revised Statutes Section 285B.443(2) which include:

a. any sources of funds that are legally available to the City,

b. the revenues, if any, of the Project, including special assessment revenues, if any, and

c. the City's general fund including the general revenues of the City, other funds which may be available for such purpose and a pledge of the City's taxing power within the restrictions of Article XI, Section 11 and 11b of the Constitution of the State of Oregon. The obligation of the City to make payments pursuant to the Loan Agreement is a full faith and credit obligation of the City that is not subject to annual appropriation.

3. Additional Documents. The Finance Director is hereby authorized to enter into any agreements and to execute any documents or certificates which may be required to obtain financial assistance from the Department for the Project pursuant to the Financial Assistance Award Contract and the Loan Agreement.

4. Tax-Exempt Status. The City covenants not to take any action or omit to take any action if the taking or omission would cause interest paid by the City pursuant to the Loan Agreement not to qualify for the exclusion from gross income provided by Section 103(a) of the Internal Revenue Code of 1986, as amended. The Finance Director of the City may enter into covenants on behalf of the City to protect the tax-exempt status of the interest paid by the City pursuant to the Loan Agreement and may execute any Tax Certificate, Internal Revenue Service forms or other documents as shall be required by the Department or their bond counsel to protect the tax-exempt status of such interest.

5. Reimbursement Bonds. The City may reimburse expenditures for the Project with amounts received from the Department pursuant to the Financing Documents. Additionally, the City understands that the Department may fund or reimburse itself for the funding of amounts paid to the City pursuant to the Financing Documents with the proceeds of bonds issued by the State of Oregon pursuant to the Act. This Resolution shall constitute "official intent" within the meaning of Section 1.150-2 of the Income Tax Regulations promulgated by the United States Department of the Treasury with respect to the funding or the reimbursement for the funding of the costs of the Project with the proceeds of the City's loan pursuant to the Financing Documents and with the proceeds of any bonds issued by the State of Oregon pursuant to the Act.

6. Effective Date of Resolution. In order that there be no delay in financing the Project as provided in this Resolution, this Resolution shall be in force and effect from and after passage by the Council.

This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this _____ day of _______________, 2002.
Barbara Christensen, City Recorder

SIGNED and APPROVED this ____day of _______, 2002.
Alan W. DeBoer, Mayor

Reviewed as to form:
Paul Nolte, City Attorney

End of Document - Back to Top