Legal Department

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City Attorney

Executive Management

 

 

PURPOSE OF POSITION: 

Perform a broad range of legal services for the City. Interpret codes, represent City in legal proceedings, prepare resolutions, ordinances and other legal documents for City and provide other legal support to the Mayor, City Council, Parks Commission, City Administrator and department heads. Represent the City before individuals, groups and various agencies.  Provide first-line supervision to assigned personnel.

 

ESSENTIAL JOB FUNCTIONS: 

Supervise employees in work activities within the legal function, including instruction, assigning and reviewing work, scheduling projects, evaluating performance, taking and/or effectively recommending necessary personnel actions, and resolving employee complaints.

 

Create, review, interpret and enforce contracts for City on a wide variety of subjects, including real estate, development, intergovernmental, loan, personnel, and other agreements. Conduct research, analyze and advise City on various legal questions and recommended courses of action. Prepare correspondence, memoranda and reports concerning questions, analyses, interpretations and opinions.

 

Research, review, interpret, and create City ordinances. Prepare necessary reports for City staff, Mayor and City Council information and action. Communicate both orally and in writing, with violators concerning compliance with various City codes. 

 

Advise City on disciplinary actions and review grievances filed by employees and bargaining units. Conduct necessary research, analyze and interpret various labor related questions and advise City regarding best courses of action. Respond to inquiries and resolve complaints regarding City activities in person, over the telephone and through written correspondence. Attend various community group, professional and civic organization meetings to communicate City policies.

 

JOB QUALIFICATION REQUIREMENTS:

Mandatory Requirements: Extensive knowledge of legal practices requiring independent research and analysis of complex issues affecting the City. Considerable knowledge of research methods and preparation of legal documents associated with administrative and judicial proceedings, principles of civil law, etc. Thorough knowledge of municipal government functions and legal issues affecting same, principles and practices of human resources and collective bargaining. Completion of an accredited law school and five years of experience as a practicing attorney representing the public sector, or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties.

 

Special Requirements/Licenses: Must be or become admitted to Oregon State Bar and maintain membership requirements. Possession of valid Oregon driver's license (or ability to obtain). 

 

Desirable Qualifications: Previous experience in a municipal government environment.

 

SUPERVISORY RESPONSIBILITIES:  

Responsible for seldom over 3 FTE. Performs staff advisory functions on a citywide basis on legal matters.

 

SUPERVISION RECEIVED: 

Works under the general direction of the Mayor and City Council.

 

Assistant City Attorney

Mid-Management

 

 

PURPOSE OF POSITION: 

Reports to and assists the city attorney in performing a broad range of legal services for the City.  Interpret codes, represent City in legal proceedings, prepare resolutions, ordinances and other legal documents for City and provide other legal support to the Mayor, City Council, Parks Commission, City Administrator and department heads. Represent the City before individuals, groups and various agencies.

 

ESSENTIAL JOB FUNCTIONS: 

Create, review, interpret and enforce contracts for City on a wide variety of subjects, including real estate, development, intergovernmental, loan, personnel, and other agreements. Conduct research, analyze and advise City on various legal questions and recommended courses of action. Prepare correspondence, memoranda and reports concerning questions, analysis, interpretations and opinions.

 

Research, review, interpret, and create City ordinances.  Prepare necessary reports for City staff, Mayor and City Council information and action. Communicate both orally and in writing, with violators concerning compliance with various City codes. Prosecute misdemeanor violations of State statute and City code in Municipal Court.

 

Work with Planning Department and Planning Commission providing legal advice on land use matters.

 

JOB QUALIFICATION REQUIREMENTS:

Mandatory Requirements:  Knowledge of legal practices and independent research and analysis of complex issues affecting the City. Considerable knowledge of research methods and preparation of legal documents associated with administrative and judicial proceedings, principles of civil law, etc. Some knowledge of municipal government functions and legal issues affecting same, including knowledge in land use law. Completion of an accredited law school and two years of experience as a practicing attorney representing the public sector, or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties.

 

Special Requirements/Licenses: Must be admitted to Oregon State Bar and maintain membership requirements. Possession of valid Oregon driver's license (or ability to obtain).

 

Desirable Qualifications: Previous experience in a municipal government environment.

 

SUPERVISORY RESPONSIBILITIES:  

Supervision is not a typical function assigned to this position.

 

SUPERVISION RECEIVED: 

Works under the general direction of the City Attorney.

 

 

Paralegal

Mid-Level Supervisor

 

 

PURPOSE OF POSITION: 

Perform a variety of paralegal, secretarial and administrative duties in support of the Legal Department, requiring a general knowledge of legal and governmental operations, functions and procedures, legal/judicial conventions, terminology, and formats. Prepare departmental reports. Maintain all departmental records and files and resource and library materials. Track budgeted expenditures. Process bills. Handle case management. Serve as office manager.

 

ESSENTIAL JOB FUNCTIONS: 

Draft and type various legal documents, including pleadings, deeds, subpoenas, criminal complaints, ordinances, resolutions, public notices, agreements, etc., for review by attorney. Compose and type correspondence from brief verbal instructions, rough drafts, or as directed from own knowledge or information obtained from others. Type reports, memos and other documents. Research and compile information as requested.

 

Prepare annual department budget and track expenses through fiscal year. Handle the hiring, firing and supervision of part-time secretarial support personnel.

 

Answer the telephone, determine nature of call, route to appropriate person or department, resolve issues or take messages as necessary. Greet visitors to the Department in professional, business-like manner, referring to other persons as appropriate. Make and record appointments, screen calls, make travel arrangements, prepare schedules, secure and arrange material required by Department personnel.

 

Establish and maintain a variety of hard copy and computerized catalog files, records and suspense items, including personnel time and accrual records, monthly departmental activities and expenditures, continuing legal education, and confidential correspondence related to litigation and pending legal actions. Maintain law library reference materials and computerized library listing of same. 

 

Knowledge of court procedures for filing documents in such courts as municipal court, small claims court, circuit court, or the Land Use Board of Appeals.

 

AUXILIARY JOB FUNCTIONS: 

Maintain proficiency by attending training conferences and meetings, reading materials, and meeting with others in areas of responsibility. Maintain work areas in a clean and orderly manner. Conduct basic legal research for attorneys.

 

JOB QUALIFICATION REQUIREMENTS:

MANDATORY REQUIREMENTS: Knowledge of general office practices and procedures; rules of effective English, spelling, usage and grammar. Knowledge of legal terminology, forms and documents, and court rules. Good proofreading skills. Knowledge of word processing and database software; operation of standard office equipment, and elementary accounting sufficient to monitor department expenditures, figure budgetary amounts and work percentages and simple interest. Ability to type at least 60 words per minute. Equivalent to high school plus broad additional training in paralegal field equal to two years of college and over one year related experience, or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties.

 

SPECIAL REQUIREMENTS/LICENSES: Possession of valid Oregon driver's license (or ability to obtain) and acceptable driving record.

 

DESIRABLE QUALIFICATIONS: Possession of Accredited Paralegal, Professional Legal Secretary or Certified Legal Assistant certifications. Knowledge of specific word processing or database software utilized within the Department. Experience in conducting basic legal research through online legal databases.  Previous experience in a legal environment dealing with municipalities.

 

SUPERVISORY RESPONSIBILITIES:  

Supervision of a half-time secretarial position. Provide training and orientation to newly assigned personnel on department policies and practices.

 

SUPERVISION RECEIVED: 

Works under the general supervision of the City Attorney.

 

 

 

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