Approval of Amendment No. 2 to Congestion Mitigation and Air Quality (CMAQ) Agreement No. 21139; Ashland Street Paving Project
|Meeting Date:||November 1. 2005||Primary Staff Contact:||James Olson, 552-2412|
|Contributing Departments:||Finance||Secondary Staff Contact:||Karl Johnson, 552-2415|
|Estimate Time:||15 minutes|
The attached amendment alters previously approved CMAQ Agreement No. 21129 by deleting the construction of Walnut Street from the project scope. Under this amendment the project will be limited to the improvement of 'C' and Eureka Streets.
CMAQ projects are administered by ODOT, however, local agencies may perform the project engineering through an approved engineering consultant. Under the standard provisions section of CMAQ Agreement No. 21139, the City has selected a consulting engineering firm from ODOT Region 3's On-Call Engineering Consultant List. The selected firm is DEA Inc. of Portland.
During the preliminary design process it was noted that the preliminary estimates for the construction of Walnut Street may have been too low due to the requirement of designing the street improvements to Federal Highway Administration (FHWA) Standards which are much more restrictive than are our own street standards. For instance, under FHWA guidelines, a 22 foot wide street would not be possible nor would four foot wide sidewalks or other elements of our "skinny" street standards. The narrow right of way combined with the wider street design would require that extensive retaining walls be constructed along 80% of the project length. Additional rights-of-way or easements would be required, numerous trees would be removed and driveways would become nearly impossible to match. It would be extremely difficult, highly disruptive and overly expensive to build Walnut Street to FHWA standards. The originally estimated cost of the combined improvement project including Walnut Street and 'C' and Eureka Streets was $1,374,000 while the grant funds are limited to only $597,000. As DEA began researching the probable cost of improving Walnut Street it became clear that the cost for Walnut Street alone would exceed one million dollars. Rather than try to force an incompatible street design onto a site that is too constrained, it was elected to eliminate the Walnut Street improvement from the grant and apply the full $597,000 to the 'C' and Eureka Street improvement.
The current revised estimate for the improvement of 'C' and Eureka Street is as follows:
The original project as budgeted provided for a one million dollar funding sourced as follows:
With the elimination of the Walnut Street improvement, the proposed funding would be as follows:
Under this funding option, the formation of an LID would not be necessary. The total City obligation would be approximately $165,000 or 22% of the total project cost. Under the grant guidelines, the City must provide a minimum 10% match. If a LID were considered for this project, the City obligation resulting from Resolution No. 99-09 would exceed $165,000.
|Related City Policies:|
The Council has established a goal to pave all unpaved streets within the City in an effort to reduce air and water pollution due to dust and erosion. The approved Capitol Improvement Plan lists the 'C' and Eureka Street project as a prime candidate for improvement under the air quality mitigation venue. A CMAQ grant has been secured to provide 78% of the required funding for this project.
Council may wish to consider the improvement of Walnut Street at a later date under a standard LID which would allow more flexibility in the design and would ensure a project more compatible with the neighborhood.
It is recommended that Council approve the attached Amendment No. 2 reducing the project scope by deleting the improvement of Walnut Street from the original grant agreement.
Council may move to approve the attached Amendment No. 2 and authorize the mayor and staff to sign the document.
Council may choose not to approve the amendment and retain Walnut Street within the project and to seek additional funding of $1.3 million dollars.
Click on the PDF file below to view the following attachments:
• Amendment No. 2
• Agreement No. 21139
• Vicinity Map
• Detail Map
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