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City of Ashland, Oregon / City Recorder / City Council Information / Packet Archives / Year 2005 / 08/02 / Contract Land Use Ord Review

Contract Land Use Ord Review

Council Communication

Approval of Personal Services Contract for Land Use Ordinance Review

Meeting Date: August 2, 2005 Primary Staff Contact: John McLaughlin
E-mail: mac@ashland.or.us
Department: Community Development Secondary Staff Contact:
Contributing Departments: Estimated Time: 15 minutes
Approval: Gino Grimaldi

Statement:
Staff is requesting that the Council approve a Personal Services Contract for Land Use Ordinance Review services in the amount of $49,500 with Siegel Planning Service, LLC of Lake Oswego, OR. This issue is time sensitive in that Council approval on August 2, 2005 will allow the consultant to immediately begin review of the ordinances and will not further delay this process.
0
Background:
This project was identified by the Planning Division in the 2005-2006 budget for funding to address concerns raised by the Council and community regarding conflicting and unclear portions of the land use ordinance. An RFP was issued for this project on April 6, 2005, with a closing date of June 3, 2005. The City received four proposals, and Siegel Planning was determined to be the most qualified to carry out this effort.

The following were the firms that submitted proposals and project costs:

Leslie Ann Hauer, Planning & Land Use Services $20,000
Planning Livability, LLC $29,539
Siegel Planning Service, LLC $49,500
Winterbrook Planning $35,129 / $57,574

The criteria from the RFP for selection were as follows:

a. Extent and quality of the firm's experience and accomplishments in relevant projects- (30 points) ;
b. Qualifications and experience of the team members assigned to the project- (20 points);
c. Scope of work showing approach to the project- (20 points) ;
d. References- (10 points);
e. Proposal costs, including hourly rates- (10 points);
f. Ability to complete the scope of work in a timely fashion- (10 points).

Total Points: (100 points)

Siegel Planning was found to have greater experience in complex ordinance reviews, especially involving design standards, than either Hauer or Planning Livability. There were similarities between Siegel Planning and Winterbrook, with Siegel Planning being found to have a greater understanding of the project as expressed through their approach.

Financial Impact:
There are several projects that will be underway during this budget year in the Planning Division that will utilize consultant services. This contract was anticipated in the budget as well as several others, with the Department allocating $110,000 for contractual services. The following are the anticipated consultant services contracts:

Land Use Ordinance Review $ 49,500 (Siegel Planning Service, LLC)
Organizational Review $ 38,950 (Zucker Systems)
Croman Property Issues $ 10,000 (RVCOG)
Downtown Planning Services $ 10,000 (est) (TBD - Initial project scoping effort only)

TOTAL $108,450

Related City Policies:
The City Council has identified this project as a priority effort for the Community Development Department
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Council Options:
Approve the personal services contract as presented.
Not approve the contract as presented.
Approve another recommendation as Council feels warranted.
Staff Recommendation:
Staff recommends that the City Administrator be authorized to enter into a contract with Siegel Planning Service, LLC for Land Use Ordinance Review services.
Potential Motions:
Council moves authorize the City Administrator to enter into a contract with Siegel Planning Service, LLC for Land Use Ordinance Review services.
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Attachments:
Click on the PDF file link below to view the following attachments:
   • Personal Services Contract with Siegel Planning Service, LLC
   • Staff Correspondence
   • Preliminary Work Program Proposal
   • Certificate of Liability Insurance
 

 






Download File
LUO_Review_Attachments.pdf
(323KB)		  

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