Council Communication

Planning Action 2005-008 - Annexation, Comprehensive Plan and Zoning Map change from Jackson County zoning RR-5 (Rural Residential) to City of Ashland zoning E-1 (Employment) for an approximately 1.6 acre parcel located at 593 Crowson Road. The portion of the parcel adjacent to Crowson Road is proposed in the Residential Overlay (R-Overlay) that allows a residential component and in the Detail Site Review Zone which requires additional building design features.
Meeting Date:	July 19, 2005		Primary Staff Contact:	Maria Harris, 552-2045 harrism@ashland.or.us
Department:	Planning		Secondary Staff Contact:	John McLaughlin, 552-2043, mac@ashland.or.us
Contributing Departments:	Lee Tuneberg
Approval:	Gino Grimaldi

Statement: The planning action was reviewed at the June 7, 2005 Council meeting. The Council directed the applicant to meet with the adjoining property owner to address concerns raised during the hearing process. The following are excerpted from the City Council minutes: 000 Council Deliberation Suggestion was made for the Council to table this issue for tonight with the stipulation that the applicant and neighbors get together and see what they can work out with the majority of the issues and come back to the Council with a way that would memorialize those agreements, at which time the council could make their decision. Opposing comment was made that the Council should vote on this issue tonight. Comment was made that the applicant had represented their willingness to work with the neighbors and opposition was voiced to tabling this issue. Statement was made that the interests of the community would be best served by following the planning process. Councilor Hartzell/Amarotico m/s to table this matter until July 19, 2005, with the request that the applicant work with adjacent land owners on the issues brought forward tonight and bring back something that addresses as many of those issues as possible, in a way that they are memorialized. DISCUSSION: Mr. Franell clarified that the 120-day rule does not apply to annexations. He also stated that Staff would advertise this agenda item appropriately for the next meeting. Roll Call Vote: Councilor Hardesty, Amarotico, Hartzell and Silbiger, YES. Councilor Jackson, NO. Motion passed 4-1. 000 The applicant has indicated that they have been working at reaching an agreement as requested by the Council, but have not reached a final signed agreement in time for inclusion in the packet. They will present their issues at the continued public hearing on this matter. Since the issues were beyond the scope of the annexation request, Staff has not been involved with the discussions.
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Background: The Council held a public hearing on this item at the June 7, 2005 City Council meeting. Testimony was received, and the Council tabled the item, and continued the public hearing, to allow the applicant an opportunity to meet with the abutting property owner to reach an agreement on issues raised at the hearing. Conditions of Approval Should the Council approve the annexation request, Staff recommends adding two conditions to the conditions included in the staff report on page 26 of the record. The conditions require street and utility dedications, easements and improvements to be engineered and completed or bonded for prior to the property being annexed as required by the annexation approval criteria. 4) That full City services, including but not limited to water, sewer and storm water mains and electric service, shall be extended to the southern boundary of the project (i.e. Crowson Road). Engineered plans for all improvements shall be submitted for review and approval of the Ashland Engineering prior to installation. That the engineered plans shall include but are not limited to: 1) the Crowson Road improvements to City of Ashland Street Standards including pavement overlay, pavement extensions, bike lane and curb and gutter, parkrow, street lights and sidewalk, 2) the Benson Way improvements to City of Ashland Street Standards including sidewalk connection between the existing sidewalk north of the site to the proposed development, and planting strip, street lights and sidewalk along the property frontage, and 3) the public utility extensions. That all required street improvements and public utility extensions shall be installed or fully bonded for in accordance with City requirements prior to adoption of a resolution annexing the property. 5) That the necessary area for street improvements shall be dedicated as public street right-of-way. The right-of-way dedication shall include the area necessary for retaining walls to be installed with the street improvements. That the right-of-way dedication shall be submitted for review and approval of the Ashland Planning and Engineering divisions, and the dedication shall be surveyed and recorded as necessary prior to adoption of a resolution annexing the property.
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Council Options: The Council may approve, approve with modifications and conditions, or deny the application.
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Staff Recommendation: The motion by the Planning Commission included a recommendation to the City Council for approval of the Annexation request by a seven to one vote. Staff recommends the Council approve the request with the attached conditions as stated in the Staff Report Addendum on page 26 of the record, and the two additional conditions as stated in this memo. The Council may wish to attach other conditions that they deem relevant to the criteria for approval.
Potential Motions: Move to approve the application for Annexation, Comprehensive Plan and Zoning Map change in PA 2005-008 with three attached conditions recommended by the Planning Commission on March 8, 2005. Move to approve the application as submitted. Move to deny the application as submitted.
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Attachments: Click on the PDF file link below to view the following attachments:    •  Exhibit 1: Statement from Mr. & Mrs. Bustamante [Submitted at July 19th Council Meeting]

Exhibit 1_071905.pdf (24.8KB)

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