Council Communication

BID AWARD FOR REPLACEMENT AMBULANCE
Meeting Date:	July 19, 2005		Primary Staff Contact:	Keith E. Woodley 552-2217 woodleyk@ashland.or.us
Department:	Fire & Rescue		Secondary Staff Contact:
Contributing Departments:	Legal, Finance
Approval:	Gino Grimaldi Lee Tuneberg

Statement: The FY 2005-06 adopted budget provides for the replacement of a 1985 Braun ambulance with a new unit. Ashland Municipal Code 2.50, Section 2.50.060, (A.), requires the City Council, acting as the Local Contract Review Board, to approve contract awards in excess of $75,000.
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Background: On May 3, 2005, Invitation To Bid No. 2005-102 for the purchase of a replacement ambulance for the City of Ashland was published. The bid opening was held on June 7, 2005. The sole bidder was Hughes Fire Equipment for $ 170,451.00. As this bid amount was over our anticipated budget for the vehicle, negotiations with the bidder reduced the final bid price to $152,633.00.
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Related City Policies: Ordinance No. 2917 adopting AMC 2.50, Public Contracts.
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Council Options: Accept or reject staff recommendation to award bid to Hughes Fire Equipment.
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Staff Recommendation: Staff recommends award of bid to Hughes Fire Equipment (Lifeline Emergency Vehicles).
Potential Motions: Motion to award bid to Hughes Fire Equipment.
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Attachments: None.