Council Communication

A Resolution Transferring Appropriations for FY 2004-05
Meeting Date:	June 21, 2005		Primary Staff Contact:	Lee Tuneberg, 552-2003 tuneberl@ashland.or.us
Department:	Finance		Secondary Staff Contact:	N/A
Contributing Departments:	N/A
Approval:	Gino Grimaldi

Statement: This resolution changes the FY 2004-05 Budget and keeps the City in compliance with Oregon Budget Law.
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Background: Adjusts the FY 2004-05 budget for unforeseen events including A. General Fund- Finance Department: Provides funding for increased Personal Services costs necessary to convert to new Municipal Court software ($20,000). B. General Fund- Police Department: Provides funding for increased Personal Services and Materials and Services for unforeseen incidents and additional computer software costs ($60,000). C. Street Fund- Public Works Department: Provides funding for increased Personal Services costs due to projects ($10,000). D. Street Fund- Public Works Department: Provides funding for increased Personal Services costs due to projects ($45,000). E. Airport Fund- Capital Outlay: Provides funding for Capital Outlay due to project costs including FAA grant work ($5,000). F. Water Fund- Public Works Department: Provides funding for Water Distribution Capital Outlay from Water Treatment Capital Outlay due to increased bid costs for replacement of the main feeder line from Reeder Reservoir to the Water Treatment Plant ($100,000). G. Water Fund- Public Works Department: Provides funding for Water SDC Distribution Capital Outlay for Water SDC Supply Capital Outlay due to increased bid costs for replacement of the main feeder line from Reeder Reservoir to the Water Treatment Plant ($300,000). H. Water Fund- Public Works Department: Provides funding for increased Personal Services costs due to projects ($25,000). I. Wastewater Fund- Public Works Department: Provides funding for increased Personal Services costs due to projects ($20,000). J. Electric Fund- Electric Department: Provides funding for Materials and Services for wholesale purchased power ($250,000). K. Telecommunications Fund- Electric Department: Provides funding for increased Materials and Services for cable programming costs, bandwidth costs and added bond issue costs ($155,000). L. Central Service Fund- Electric Department: Provides funding for increased Personal Services costs due to changes in allocation of staff for Electric and Telecommunications Director and Telecommunication Engineer ($20,000). There are three ways in which to change appropriations after the Budget is adopted. 1. A transfer of appropriations decreases an appropriation and increases another. This is the simplest budget change allowed under Oregon Budget law. This does not increase the overall budget. This is approved by a City council resolution. 2. A supplemental budget of less than 10 percent of total appropriations within an individual fund follows a process similar to the transfer of appropriations. 3. A supplemental budget in excess of 10 percent of total appropriations requires a longer process. This process includes a notice in the paper and a public hearing. The first type of budget change is necessary. Attached is a resolution for your approval. The recommended changes in the budget are explained after each request. This is the first transfer request for FY 2004-05.
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Council Options: Council may accept this transfer of appropriations as presented, recommend modifications as discussed or defer acceptance (takes no action) awaiting further information or clarification.
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Staff Recommendation: Staff recommends acceptance of this request and adoption of the attached resolution.
Potential Motions: Council moves to adopt the transfer of appropriations resolution, amending the FY 2004-05 budget.
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Attachments: • "A Resolution Transferring Appropriations within the 2004-2005 Budget."