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City of Ashland, Oregon / City Recorder / City Council Information / Packet Archives / Year 2005 / 06/21 / Misc. Fees

Mesc. Fees

Council Communication

Resolution Adopting Miscellaneous Fees for Services Where Necessary

Meeting Date: June 21, 2005 Primary Staff Contact: Lee Tuneberg, 552-2003 tuneberl@ashland.or.us
Department: Finance Secondary Staff Contact:
Contributing Departments: Police, Electric, Public Works
Approval: Gino Grimaldi

Statement:
The City should routinely examine its operations and the services provided to ensure fees are charged at the appropriate time and amount to maintain financial viability. This Council action would create new ones where necessary.
0
Background:
The City of Ashland has many resolutions and ordinances that set specific rates and fees for the multitude of services rendered to the public. Most fees and charges relate to the utility services provided however there are a host of services provided that have routinely had a "service" fee associated with them.

Staff has spent the first half of this fiscal year assembling the miscellaneous fees that are normally not included in a utility specific resolution in an attempt to update such charges, approximating cost to provide where feasible.

The attached resolution adds several miscellaneous fees, so that sufficient revenue is generated to cover city costs in these areas.

This update is a second step by staff as the city reviews fees and charges. A third step is expected to occur in the April time frame as the major resolutions and ordinances are reviewed and brought back to Council with a report on how the charges established through specific actions taken over the last 5 to 10 years, adjustable by Consumer Price Indices or Engineering News Record construction ratings, have kept pace with changes in costs to provide the service.

During the third step many of these miscellaneous charges and fees will be incorporated into other resolutions that are industry specific as seems appropriate.

The following new charges are listed along with the rationale for implementing them.
Tent Rental Charge - Cemetery Division $50/day
• The cost is based on delivery, set up and removal.
-
Grave Setup Rental Charge- Cemetery Division $100/occurrence
• The cost is based on the use of grave pads, lowering device,
chairs, and greenery used by funeral homes.
-
Vault Charge- Cemetery Division $1,050/occurrence
• The cost is based on the price of the vault.
-
Administrative Fee for Vehicles Impounded by Police $105/occurrence
• The cost is based on staff time for Patrol, Dispatch, and
Records at $97.84 and materials at $6.94
-
Water Chlorination test - subdivision retest upon failure $500/retest
• The cost is based on time and materials.
-
Water Pressure test - subdivision retest upon failure $500/retest
• The cost is based on time and materials.
-
Water Main Line Tap - up to a 6 inch waterline $1500/tap
• The cost is based on time and materials.
-
Water Main Line Tap - above 6 inch waterline $2000 minimum/actual cost
• The cost is based on time and materials.
-
Sewer line video inspection - subdivision $250 minimum/inspection
• The cost is based on time and materials.
-
Electric system engineering fee up to 20 lots (single-phase meter) $120/lot
Electric system engineering fee - 21 or more lots (three-phase meter required) $180/lot
Electric Commercial $225 minimum
• See attached supplemental documents

Related City Policies:
Outside of the established financial goal for maintaining a financially viable city, no formal policies can be specifically identified relating to miscellaneous charges and fees.
0
Council Options:
Approve the attached resolution as presented.
Revise elements of the resolution before approving the resolution.
Leave rates at current levels and consider changes at a later time.
0
Staff Recommendation:
Staff recommends Council adopt the attached resolution establishing or adjusting miscellaneous fees and charges.
Potential Motions:
The Council moves to approve the resolution establishing or adjusting miscellaneous fees and charges as presented.
0
Attachments:
• A Resolution adopting miscellaneous fees for services where necessary

Click on the PDF file link below to view the following attachments:
   • Memo on General Engineering Services






Download File
GES Memo.pdf
(183.5KB)		  

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