Motion for Authority to Negotiate Extending the Parking Enforcement Contract and Revising Hargadine Parking Structure Operations
|Meeting Date:||June 21, 2005||Primary Staff Contact:||Lee Tuneberg, 552-2003 email@example.com|
|Department:||Finance||Secondary Staff Contact:||N/A|
Staff is requesting that authorization be granted to perform or negotiate the following items:
Staff is requesting approval for several interim changes to operations at the Hargadine structure and general downtown parking enforcement in the interim period as the downtown plan is updated.
A study session on the structure was held on March 2, 2005. At that meeting staff presented an overview of the structure's operation, costs and potential changes to improve operations until the downtown plan review was completed. This recommendation is based upon the functional relationships that exist between the parking structure, plaza and on-street parking and traffic control in the city core.
Enforcement of Ashland Municipal Code parking regulations is provided by Diamond Parking, Inc., as bid by the Police Department and awarded in 2001. The contract was eligible for bidding as of July 1, 2004 but was extended by the Finance Director to allow further review of operations potential changes. Staff believes there is a direct relationship between the on-street parking and paid parking in the structure thus significant changes should be deferred until the study is done.
City of Medford and Central Point have bid parking services in the last two years and only received one bid each, awarding to Diamond in both cases.
Revenue generation of the structure has been such that debt service, operations and maintenance, enforcement and minor upgrades are totally funded. However, data to support significant changes is still being gathered so smaller changes addressing many of the daily issues raised at the study session should be dealt with at this time.
With approval, staff will negotiate with Diamond changes in services and related costs in the downtown area and will evaluate the cost benefit of physical and operational changes at the Hargadine Structure to improve operations and customer services. Anticipated areas of discussion are the i. - v. items (hours of operation, equipment and lighting upgrades, special use programs and handicap fees) included in the study session communication.
A report of significant changes will be forwarded to Council when a contract is struck with Diamond or when there are large changes at the structure.
|Related City Policies:|
Accept staff recommendation for authority to proceed.
Approve an amended recommendation as Council feels warranted.
Request additional information.
Require staff to bid parking enforcement services.
Authorize Finance Director to proceed, keeping the basic operations of the structure as it exists today until the downtown plan is complete, but making necessary changes to provide appropriate enforcement and customer service.
Council moves to accept staff proposal.
Click on the PDF file link below to view the following attachments:
• Study session Council Communication
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