City of Ashland, Oregon / City Recorder / City Council Information / Packet Archives / Year 2005 / 05/10 Special / Memo - AFN
Memo - AFN
MEMO
| DATE: |
May 9, 2005 |
| TO: |
Mayor and City Council |
| FROM: |
Gino Grimaldi, City Administrator |
| RE: |
AFN Reporting to the City Administrator |
Purpose
This memorandum is in response to Councilor Amarotico's request to provide alternatives regarding the creation of the Ashland Fiber Network (AFN) as a department reporting to the City Administrator.
Discussion
If AFN is created as a department reporting to the City Administrator it would require reducing the workload of the City Administrator. This can be accomplished in two ways.
Alternative I
Create an Assistant City Administrator position. The Finance Director and Human Resources Director would report to the Assistant City Administrator. This alternative also creates the possibility for the creation of a Computer Services Department that would also report to the Assistant City Administrator. Further analysis of the creation of an independent Computer Services Department is required in order to determine its feasibility.
In addition to supervising Human Resources and the Finance Director, the Assistant City Administrator would also be available to assist with special projects and administrative tasks that are not being accomplished with the existing staffing levels in administration.
Selection of an Assistant City Administrator would be through an open recruitment process.
This alternative would differ from the proposed organizational structure by replacing the Controller in Finance with an Account Representative. A clerical position would be added to support the Assistant City Administrator. The net increase in personal services only would be approximately $145,000. Additional costs relating to office equipment and materials and services have not been calculated at this time.
Alternative II
Reclassify the existing Finance Director position to Administrative Services/Finance Director. The Human Services Director would report to the Administrative Services/Finance Director.
This alternative eliminates the direct reporting relationship between the City Administrator and the Human Resources Director. This alternative would differ from the proposed organizational structure by replacing the Controller in Finance with an Account Representative. Replacing the Controller with an Account Representative would save approximately $37,000.
Recommendation
None
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