To: Charter Review Committee
From:C.Wheeldon
2/23/05
Draft
Topic Template for Public Discussion and Recommendation to City Council
Issue Statement: (for example: Should the City Band remain in the charter with the existing funding source?)
Existing Charter Language: (include all language for all parts of the charter that refers to this topic)
Description of current status relative to:
Budget (include all references to finances including salaries, budget line items for operations, oversight and source of revenue.)
Accountability (hiring, supervision, reporting and termination of personnel involved with this topic)
Organizational efficiency (addresses redundancy and other inefficiencies)
Support of community values (reference community values statement)
Appropriate for charter inclusion (does this topic deal with the basic structure of government in the city? Or is it more fluid and better addressed as an ordinance?
Alternative choices: (for example in the case of the City Band
1. It could be removed completely from the charter
2. It could be left in the charter without a funding source
3. It could be left in with a new less specific funding source
In all cases it could be place under the auspices of the parks and recreation department)
Practical consequences of change:
1. Eliminating the band from the charter would require the city council to establish an ordinance to continue the band and the band board, assign it to a department for oversight and include it as a line item in the budget.
2. Eliminating the funding source could subject the band to the same cuts that are being made throughout the city. Currently the band levy is automatically budgeted because of the language in the charter. Post measure 50 required that the City charge it self in the charter to specifically fund the band and anything else it wants to have certain dollars.
3. Refer to above.
Please review and send me your thoughts and additions by Sunday so I may include them in our discussion on Monday next. Pam, Kate, Don see you at City hall 8:30 Monday.
CW
****************************
March 1, 2005
From: CW
To: Charter review committee
Please take a look at this new timeline. We are trying to come up with a way to work through all of the topics before we launch into the public discussions. This would mean that each committee member would be responsible for working with one or two of the public outreach committee to develop the template for a topic. It would allow more flexibility for subcommittees however I would not recommend this be done on line. Synergy is important. Think about how you can be involved. Our sub- committee has been meeting at city hall from 8:30 to 10:30 am on Mondays but between Don, Pam and I we could accommodate most schedules. We will cover this on Thursday but any thoughts in advance would be appreciated.
REVISED Charter Review Committee Draft Timeline
March 1 Report to City Council
March 3 Begin new meeting time 6:30 - 9:00
Discussion of City Band Template (not a discussion of the topic)
Proposal to cancel the Mar. 17th
March 7 - 28 Meet in subcommittees to develop templates for public discussion
March 31 Note additional meeting. Discussion of City Band and formulation of committee recommendations
April 6 Study session with City Council
April 7 (Proposed) Structure of Government Forum
This will include powers of the mayor and council, number of councilors and appointment of planning commission
April 14 Note additional meeting. Structure of Government discussion
April 21 Formulate Structure of Government recommendation
May 5 Recorder and Judge discussions
May 12 Note additional meeting.
Formulate Recorder and Judge recommendations
May 19 Parks and Recreation discussion
June 2 Formulate Parks and Recreation recommendation
June 9 Note additional meeting.
Discussion of additional topics
Formulate additional topics recommendations
June 16 Review report to Council
Adjourn
June 21 Deliver report to City Council
