Council Communication

Study Session: Review of Draft 2005-2006 Council Goals
Meeting Date:	March 2, 2005		Primary Staff Contact:	Gino Grimaldi, E-mail: grimaldg@ashland.or.us
Department:	Administration		Secondary Staff Contact:	None
Contributing Departments:	None
Approval:	Gino Grimaldi

Statement: This is a draft of the 2005-2006 Council Goals.
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Background: On January 14 and 15, 2005, the mayor, council and staff met to develop goals for the next fiscal year (2005-2006). The council reviewed the existing 2004-2005 goal priorities and developed and considered new goals for the next eighteen months. At the conclusion of the session the staff was directed to prepare a draft of the goals for consideration by the council. Using the information derived from the council goal setting, a draft of the goals is attached which combines existing goals and new goals indicating the responsible department for each of the goals. Also attached are Parking Lot items designated for future study sessions, internal council goals, Administrative Directions/Actions and Goals from Departments.  Staff will prepare the 2005-2006 budget document based on adopted council goals.
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Related City Policies: There is no established policy in the Ashland Municipal Code which states that council must hold a yearly goal setting process. However, Section 2.04.095, Identification of Fiscal Impact of Policy Decisions states: A. At such time as the council adopts a new program or policy with significant revenue implications, it shall offer clear direction to city staff and to the budget committee as to how the new program or policy is to be funded. B. When the city council adopts such a program or policy, it shall indicate how it expects that program or policy will be funded; e.g., which existing taxes or fees the council expects to increase and by how much, or which current city programs or department expenditures the council expects to reduce to fund the new program or policy. However, if the council cannot reasonably identify a potential funding source, it shall so indicate. . . In 1998, the City Council adopted a goal to begin a strategic planning process for the City. In recent years the council has conducted an annual goal setting process that identifies more short-term goals for the City, which are subsequently tied to the budgeting process. Council typically holds a goal setting early in the year to provide the budget committee with goals for the upcoming fiscal year. The goal setting process has been a valuable tool for the City as it has created measurable, definable and implementable goals that have driven the finances and organization in a clearly defined way.
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Council Options: Review goals to ensure these meet with council approval and direct staff to present the council goals for formal adoption at the March 15 city council meeting. If desired, establish priorities for the council goals and/or parking lot items designated for future study sessions.
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Staff Recommendation: Council to review the DRAFT and make any necessary changes. Staff will then incorporate those changes in a final draft for consideration by the council at the March 15 city council meeting.
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Potential Motions: As this is a study session item this is not applicable.
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Attachments: Please click on the link below to view the following attachments: · Draft Mayor and City Council - 2005-2007 goals · Parking Lot items designated for future study sessions · Council Goals (internal) · Administrative Directions/Actions · Goals from Departments 2005-2006

Council-Goals-Attachments.pdf (221.6KB)

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