Council Communication

Title:	A recommendation to select City of Ashland and Parks & Recreation Commission auditor for fiscal years ending June 30, 2002-2004.
Dept:	Finance Department
Date:	March 5, 2002
Submitted By:	Lee Tuneberg, Finance Director
Reviewed By:	Greg Scoles, City Administrator

Synopsis:	This recommendation comes from the appointed Audit Committee including Mayor Alan DeBoer, City Recorder Barbara Christensen, Budget Committee member Marty Levine CPA, Emile Amarotico CPA and Roberta Stebbins CPA with concurrence from the Accounting staff.
Recommendation:	Staff recommends approval by motion to contract with Pauly, Rogers and Co., P.C., 12700 SW 72nd Avenue, Tigard, Oregon 97223 as the City and Parks auditor for the next three fiscal years with options to extend the engagement an additional two years upon mutual agreement. Staff asks that Council authorize the Finance Director to negotiate a personal service contract with Pauly, Rogers and Company.
Fiscal Impact:	Amount of the annual contract plus added work will be included within the budget for review each year. The base contract for three years totals $131,800.
Background:	The Audit Committee and staff followed the approved Request for Proposal process for a personal service contract during December 2001 - February 2002 to solicit proposals and select a municipally certified firm. Of the four proposals received, Pauly Rogers and Co. was thought to be the best firm. This contract will transcend the period that the City and Parks must comply with new reporting requirements as required by the Governmental Accounting Standards Board's Statement #34.  Pauly, Rogers and Company has an excellent reputation, received good recommendations from other agencies and impressed the interview panel with their expertise and ability to work well with staff.

End of Document - Back to Top