City of Ashland, Oregon / City Recorder / City Council Information / Packet Archives / Year 2002 / 03/19 / Supp. Budget
Supp. Budget
[ Council Communication ] [
Proposed Resolution ] [ Legal
Notice ]
Council Communication
| Title: |
A resolution adopting a supplemental budget for FY
2001-2002 |
| Dept: |
Finance Department |
| Date: |
March 19, 2002 |
| Submitted By: |
Lee Tuneberg, Finance Director |
| Reviewed By: |
Greg Scoles, City Administrator |
| Synopsis: |
This resolution changes the 2001-2002 Budget and
keeps the City in compliance with Oregon Budget Law. |
| Recommendation: |
Staff recommends approval of the attached
resolution. |
| Fiscal Impact: |
Adjusts the FY 2001-2002 budget for unforeseen events
including unanticipated revenues, fund balance carry over and capital costs
beyond anticipated levels. |
| Background: |
There are three ways in which to change appropriations
after the Budget is adopted.
1. A transfer of appropriations decreases an appropriation and increases
another. This is the simplest budget change allowed under Oregon Budget law.
This does not increase the overall budget. This is approved by a City council
resolution.
2. A supplemental budget of less than 10 percent of total appropriations
within an individual fund follows a process similar to the transfer of
appropriations.
3. A supplemental budget in excess of 10 percent of total appropriations
requires a longer process. This process includes a notice in the paper and
a public hearing.
The third type of budget change is necessary and has been duly advertised
and noticed. Attached is a resolution for your approval. The recommended
changes in the budget are explained after each request.
Attached is the notice published in the local paper on March 12,
2002. |
End of Document - Back to Top
RESOLUTION NO. 2002-___
A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET
ESTABLISHING APPROPRIATIONS WITHIN THE 2001-2002 BUDGET
Recitals:
ORS 294.480 permits the governing body of a municipal corporation to make
a supplemental budget for the fiscal year for which the regular budget has
been prepared under one or more of the following reasons:
a. An occurrence or condition which had not been ascertained at the time
of the preparation of a budget for the current year which requires a change
in financial planning.
b. A pressing necessity which was not foreseen at the time of the preparation
of the budget for the current year which requires prompt action.
c. Funds were made available by another unit of federal, state or local
government and the availability of such funds could not have been ascertained
at the time of the preparation of the budget for the current year.
d. Other reasons identified per the statutes.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Because of the circumstances stated below, the Mayor and City
Council of the City of Ashland determine that it is necessary to adopt a
supplemental budget, establishing appropriations as follows:
| General Fund |
| Appropriation: |
Community Development - Planning Division |
. |
$30,000 |
| Resource: |
Operating Transfers In |
$30,000 |
.. |
| This supplemental budget transfer from the Capital
Improvements Fund will pay for the consulting work being done through Community
Development on Affordable Housing. |
| Appropriation: |
Fire & Rescue Department |
.. |
$14,560 |
| Resource: |
Intergovernmental Revenue
Contingency |
$13,104
1,456 |
.. |
| This supplemental budget recognizes unanticipated grant
revenue and matching expenses for FEMA Firefighters Grant Program to purchase
firefighting equipment. |
| Appropriation: |
Senior Program |
. |
$2,000 |
| Resource: |
Donations |
$2,000 |
.. |
| This supplemental budget recognizes unanticipated donations
to the Senior Program and appropriates the amount for use in the current
year. |
| Capital Improvements
Fund |
| Appropriation: |
Transfers |
$30,000 |
. |
| Appropriation: |
Finance - Affordable Housing - Capital Outlay |
. |
$30,000 |
| This transfer of appropriation is to fund the Council
approved consulting work on Affordable Housing being done by General Fund,
Community Development Department. |
| Electric Fund |
| Appropriation: |
Interfund Loan - Telecommunications Fund |
.. |
$725,000 |
| Appropriation: |
Electric- Operations |
$725,000 |
.. |
| This transfer of appropriation is to adjust for funds
not being used for operations allowing for unforeseen conditions requiring
an interfund loan to Telecommunications. |
| Appropriation: |
Administrative Services |
.. |
$100,000 |
| Appropriation: |
Other Resources |
$100,000 |
.. |
| This will increase appropriations for additional Bonneville
Power Authority contributions to be used for conservation projects. |
| Telecommunications Fund |
| Appropriation: |
Electric - Operations |
.. |
$725,000 |
| Resource: |
Interfund Loan - Wastewater Fund |
$725,000 |
.. |
| This supplemental budget amends appropriation and cash
levels to account for unforeseen construction and operation expenses in
accordance with the updated business plan. |
This resolution was read by title only in accordance with Ashland Municipal
Code Section 2.04.090 duly
PASSED and ADOPTED this 19th day of March, 2002:
Barbara Christensen, City Recorder
SIGNED and APPROVED this 19th day of March, 2002:
Alan W. DeBoer, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
End of Document - Back to Top
Notice of Supplemental Budget Hearing
A public hearing on a proposed supplemental budget for the City of Ashland,
Jackson County, State of Oregon, for the fiscal year July 1, 2001 to June
30, 2002 will be held at the Civic Center, 1175 East Main Street, Ashland,
Oregon. The hearing will take place on March 19, 2002, at 7:00 p.m. The purpose
of the hearing is to discuss the supplemental budget with interested persons.
A copy of the supplemental budget document may be inspected or obtained on
or after March 12, 2002 at the Finance Department, 20 East Main, Ashland,
Oregon 97520 between 8:00 a.m. and 5:00 p.m.
A summary of the supplemental budget is presented below.
| GENERAL FUND |
Resources |
Requirements |
| Operating transfer in |
$30,000 |
|
| Community Development-Planning Div. |
|
$30,000 |
| Intergovernmental revenue |
13,104 |
|
| Fire and Rescue Department |
|
14,560 |
| Contingency |
|
-1,456 |
| Donations |
2,000 |
|
| Senior Program |
|
2,000 |
TOTAL |
45,104 |
45,104 |
To appropriate $30,000 for Affordable Housing consulting work, $14,560 for
Firefighter equipment grant and $2,000 for Senior donations.
| CAPITAL IMPROVEMENTS FUND |
Resources |
Requirements |
| Transfers out |
|
$30,000 |
| Finance - Affordable Housing - Capital outlay |
|
$-30,000 |
TOTAL |
0 |
0 |
To appropriate for a transfer of funding to General Fund for Affordable Housing.
| ELECTRIC FUND |
Resources |
Requirements |
| Miscellaneous income |
100,000 |
|
| Administrative services-Conservation |
|
100,000 |
| Other financing uses-Interfund loan |
|
725,000 |
| Electric - Operations |
|
-725,000 |
TOTAL |
100,000 |
100,000 |
To appropriate for Bonneville Power Authority contributions for conservation
work and Interfund transfer to Telecommunications.
| TELECOMMUNICATIONS FUND |
Resources |
Requirements |
| Other financing sources-Interfund loan |
725,000 |
|
| Electric - Operations . |
|
725,000 |
TOTAL |
725,000 |
725,000 |
To appropriate for Interfund loan from Electric fund for construction and
operational costs.
| TOTAL ALL FUNDS |
$870,104 |
$870,104 |
End of Document - Back to Top
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