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Council Communication

Title:	A resolution adopting a supplemental budget for FY 2001-2002.
Dept:	Finance Department
Date:	June 18, 2002
Submitted By:	Lee Tuneberg, Finance Director
Reviewed By: ........................	Greg Scoles, City Administrator

Synopsis:	This resolution changes the 2001-2002 Budget and keeps the City in compliance with Oregon Budget Law.
Recommendation:	Staff recommends approval of the attached resolution.
Fiscal Impact:	Adjusts the FY 2001-2002 budget for unforeseen events including unanticipated revenues and corresponding expense for fire fuel reduction and construction loan proceeds.
Background:	There are three ways in which to change appropriations after the Budget is adopted. 1. A transfer of appropriations decreases an appropriation and increases another. This is the simplest budget change allowed under Oregon Budget law. This does not increase the overall budget. This is approved by a City council resolution. 2. A supplemental budget of less than 10 percent of total appropriations within an individual   fund follows a process similar to the transfer of appropriations. 3. A supplemental budget in excess of 10 percent of total appropriations requires a longer process. This process includes a notice in the paper and a public hearing. The third type of budget change is necessary and has been duly advertised and noticed. Attached is a resolution for your approval. The recommended changes in the budget are explained after each request. Attached is the notice published in the local paper on June 13, 2002.

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RESOLUTION NO. 2002-

A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET ESTABLISHING APPROPRIATIONS WITHIN THE 2001-2002 BUDGET

Recitals:

ORS 294.480 permits the goveming body of a municipal corporation to make a supplemental budget for the fiscal year for which the regular budget has been prepared under one or more of the following reasons:

a. An occurrence or condition which had not been ascertained at the time of the preparation of a budget for the current year which requires a change in financial planning.

b. A pressing necessity which was not foreseen at the time of the preparation of the budget for the current year which requires prompt action.

c. Funds were made available by another unit of federal, state or local government and the availability of such funds could not have been ascertained at the time of the preparation of the budget for the current year.

d. Other reasons identified per the statutes.

THE CITY OF ASHLAND RESOLVES AS FOLLOWS:

SECTION 1.

Because of the circumstances stated below, the Mayor and City Council of the City of Ashland determine that it is necessary to adopt a supplemental budget, establishing appropriations as follows:

Water Fund Appropriation: Fire & Rescue Department Resource: Intergovernmental Revenue

$100,000 $100,000

This supplemental budget recognizes unanticipated grant revenue and matching expenses for National Fire Plan Community Assistance and Wildland Urban Interface Project grant revenue recognizing only the amount to be earned and spent in 2001-2002.

Telecommunications Fund Appropriation: Electric - Operations Resource: Other Financing Sources - Loan Proceeds

$2,520,000 $2,520,000

This supplemental budget amends appropriation and resources recognizing bank loan proceeds reimbursing the fund for infrastructure construction costs exceeding original estimates.

SECTION 2. This resolution takes effect upon signing by the Mayor.

This resolution was read by title only in accordance with Ashland Municipal Code Section

2.04.090 duly PASSED and ADOPTED this ---day of June, 2002:
Barbara Christensen, City Recorder

SIGNED and APPROVED this ---day of June, 2002:
Alan W. DeBoer, Mayor

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Notice of Supplemental Budget Hearing

A public hearing on a proposed supplemental budget for the City of Ashland, Jackson County, State of Oregon, for the fiscal year July 1, 2001 to June 30, 2002 will be held at the Civic Center, 1175 East Main Street, Ashland, Oregon. The hearing will take place on June 18, 2002, at 7:00 p.m. The purpose of the hearing is to discuss the supplemental budget with interested persons. A copy of the supplemental budget document may be inspected or obtained on or after June 13, 2002 at the Finance Department, 20 East Main, Ashland, Oregon 97520 between 8:00 a.m. and 5:00 p.m.

A summary of the supplemental budget is presented below:

WATER FUND	Resources	Requirements
Intergovernmental Revenue-Grants Public Works-Forest Land Management TOTAL	$100,000 ________ $100,000	. $100,000 $100,000

To appropriate $100,000 for National Fire Plan Community Assistance and Wildland Urban Interface Project grant revenue and related expense for work to be done during FY 2001-2002.

TELECOMMUNICATIONS FUND	Resources	Requirements
Other Financing Sources-Bank loan proceeds Electric - Operations TOTAL	$2,520,000 ________ $2,520,000	. $2,520,000 $2,520,000

To appropriate for a second bank loan reimbursing the City of Ashland for added fiber optic network construction costs and reducing the amount of interfund borrowing.

TOTAL ALL FUNDS

$2,620,000

$2,620,000

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