[ Council Communication ]  [ Proposed Resolution ]

Council Communication

Title:	A resolution transferring appropriations within the 2001-2002 Budget.
Dept:	Finance Department
Date:	June 4, 2002
Submitted By:	Lee Tuneberg, Finance Director
Reviewed By: ........................	Greg Scoles, City Administrator

Synopsis:	This resolution changes the 2001-2002 Budget and keeps the City in compliance with Oregon Budget Law.
Recommendation:	Staff recommends approval of the attached resolution.
Fiscal Impact:	Adjusts the FY 2001-2002 budget to match anticipated expenditures.
Background:	There are three ways in which to change appropriations after the Budget is adopted. 1. A transfer of appropriations decreases an appropriation and increases another. This is the simplest budget change allowed under Oregon Budget law. This does not increase the overall budget. This is approved by a City council resolution. 2. A supplemental budget of less than 10 percent of total appropriations within an individual fund follows a process similar to the transfer of appropriations. 3. A supplemental budget in excess of 10 percent of total appropriations requires a longer process. This process includes a notice in the paper and a public hearing. The first type of budget change is necessary and is the first such transfer requested for FY 2001-2002. Attached is a resolution for your approval. The recommended changes in the budget are explained after each request. Staff is evaluating the need for a supplemental budget change for the next meeting.

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RESOLUTION NO. 2002-___

A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN THE 2001-2002 BUDGET

THE CITY OF ASHLAND RESOLVES AS FOLLOWS:

SECTION 1. Because of the circumstances stated below, the Mayor and City Council of the City of Ashland determine that it is necessary to transfer appropriations as follows:

General Fund

To: Senior Program $10,000

Community Development - Building Division 40,000

Transfers Out (Wastewater Fund) 200,000

From: Contingency $250,000

This transfer provides increased appropriations for a higher level of food service and communication costs than anticipated in the 2001-2002 budget. The Building Division transfer is to appropriate for increased third-party plan review expenses. The Transfer is to reimburse the Wastewater Fund for flood protection work done.

Street Fund

To: Public Works - Storm Water Operations $40,000

From: Contingency $40,000

This transfer is required for the Bridge Street Storm Drain project moved ahead of schedule for completing the street crossing before Siskiyou is done.

Airport Fund

To: Materials & Services $5,000

From: Contingency $5,000

This transfer appropriates for unanticipated airport maintenance costs.

Telecommunications Fund

To: Electric - Operations $235,000

From: Contingency $235,000

This transfer adjusts for added maintenance and construction costs.

Central Services Fund

To: Finance $85,000

Electric - Computer Division 10,000

From: Contingency $95,000

The transfer for Finance appropriates for ongoing Calle garbage service not included in the budget, increased overtime and costs related to internal auditing, higher audit and consulting fees. The Computer Division budget transfer appropriates for additional repair costs.

Equipment Fund

To: Materials & Services $20,000

From: Contingency $20,000

This transfer appropriates for increased personnel costs related to a change in labor allocation.

Parks and Recreation Fund

To: Parks Division $5,000

From: Contingency $5,000

This transfer appropriates for unanticipated lease payment when preparing FY 2001-2002 budget.

SECTION 2. This resolution takes effect upon signing by the Mayor.

This resolution was read by title only in accordance with Ashland Municipal Code Section 2.04.090 duly

PASSED and ADOPTED this ____day of June, 2002:
Barbara Christensen, City Recorder

SIGNED and APPROVED this 4th day of June, 2002:
Alan W. DeBoer, Mayor

Reviewed as to form:
Paul Nolte, City Attorney

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