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City of Ashland, Oregon / City Recorder / City Council Information / Packet Archives / Year 2002 / 04/16 / Pro Tem Appointment

Pro Tem Appointment

Council Communication
Title: Pro Tem Appointment Process for Council Position # 4
Dept: City Recorder/Treasurer
Date: April 16, 2002
Submitted By: Barbara Christensen
Reviewed By: Greg Scoles, City Administrator

Synopsis: Council requested that the City Recorder advertise for a pro tem appointment for Council Position #4. This appointment would serve until Councilor Hanson returns from military duty, approximately nine months, or upon election of a new candidate at the November 5, 2002 General Election.
Recommendation: Conduct candidate interviews at 5:00 p.m. on April 16, 2002 prior to the Regular Meeting of the council. Council can then make the appointment at their Regular Meeting which begins at 7:00 p.m.
Background: At the April 2, 2002 council meeting, the council authorized the City Recorder to advertise and accept applications for the pro tem Council Position #4.

City of Ashland Charter Article III, section 4 dictates what happens when a vacancy occurs on the city council. Under that section, a vacancy occurs when a councilor is absent from the city for 30 days, unless the council consents to the absence. By statute, however, no vacancy actually occurs in any elected office if the person is absent because of military duty. (ORS 408.240) Also according to statute, a councilor called to military duty is required to be replaced by a pro tem appointment by the council. The pro tem serves until the councilor on military duty returns. (ORS 408.250 to .280)

Council vacancies in the past have been filled by permanent appointments for councilors who have left their positions. In other words, the appointments replaced councilors for the remainder of a term, or until the next regular election. This case is somewhat unusual in that the replacement is restricted to a pro tem appointment

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