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City of Ashland, Oregon / City Recorder / City Council Information / Packet Archives / Year 2004 / 06/15 / PA 2004-02

PA 2004-02


[Council Communication]  [Attachments]


Council Communication
Title: Continued Hearing on the Appeal of Planning Action 2004-002, a
request for Site Review and Tree Removal Permit to construct a
multi-floor, 8,325 sq. ft. mixed use building at 88 North Main
Street. A Physical and Environmental Constraints Review Permit
is requested to permit "development" within the Ashland Floodplain
Corridor.  Applicant: Lloyd Haines
Dept: Planning Department
Date: June 15, 2004
Submitted By: John McLaughlin, Director of Community Development
Approved By: Gino Grimaldi, City Administrator

Synopsis: On June 1, the Council heard additional testimony from the appellant and opponents on this planning action. The Council also asked questions of staff to clarify issues that had been raised. The applicants began their rebuttal with the council, however the hearing was continued due to time constraints at the meeting. The applicant agreed to an extension of the 120-day time limit to July 22, 2004.

The applicant has provided additional detailed rebuttal information, addressing the concerns raised by Councilor Jackson in a memo presented at the June 1 meeting, and addressing issues raised by other council members, the appellant, and the public.

Further, due to concerns raised during the hearing, Staff conducted additional research regarding the history of Floodplain Corridor standard 18.62.070(G). This standard was found to be modified from the original adopted version during the creation of the Hillside Standards ordinance. No explanation as to the modification was found in the staff report or record, and the modification appears to be part of a group of housecleaning edits throughout the chapter that were done concurrently with the Hillside Ordinance. While the standard has internal inconsistencies, the modified version in the current ordinance is the adopted standard and requires compliance. In essence, the standard requires that the 1872' elevation line be the build-to line of this project for structures other than decks. Staff informed the applicant of this issue, and that Staff had incorrectly applied a previous ordinance which allowed intrusion into the floodplain corridor two feet below the FEMA flood elevation, per the previous ordinance. In order to comply with the ordinance as adopted, the applicant has proposed to modify the first floor of the building to remove that portion located on lands identified as Floodplain Corridor (those areas within the 1872' elevation line.) [See Sheet A-101R and A107R of the revised submittals] The proposal changes this portion of the project from interior restaurant space to deck area. Decks are allowed to be located on floodplain corridor lands. The second and third stories of the building remain as originally proposed, cantilevered over the floodplain corridor lands in accordance with 18.62.070(G). The street elevations on North Main remain the same. Staff believes that the modified building complies with 18.72.070(G) and keeps the structure (other than allowed decks) out of the Floodplain Corridor.

While some may argue that this constitutes a significant change, the majority of the building remains essentially the same, the only change being interior restaurant space being converted to an outdoor deck area. The important part of the change, however, is that all portions of the structure, other than decks, are located on other than floodplain corridor lands. Staff believes that this modification is appropriate for the site and required for compliance with the ordinance.

An email has been included from Colin Swales requesting clarification as to how the Building Department will review this structure at the time of building permit. The action before the Council is regarding an application subject to the land use ordinance. The Building Code, and the building official's determination, are not part of the Council's review of this project. Once the land use process is complete, and should the project be approved, the plans will be reviewed for compliance with all building code requirements.

Recommendation: After review of the newly submitted information in regard to standard 18.72.070(G), rebuttal information submitted in response to concerns from Councilor Jackson and Appellant Hopkins, and review of the testimony and exhibits presented at the previous hearings, Staff recommends the Council approve the request with the attached conditions as stated in the findings on pages 71-78 of the record, and other conditions deemed appropriate, especially those proposed by Councilor Jackson.
Attachments:   The supplemental packet information is attached.
00 · Letter from Craig Stone extending the 120-day time limit to July 22,
  2004
· Letter from Craig Stone replying to memo from Councilor Jackson,
  and issues from appellant Hopkins
· Site Plan A-101R showing revised footprint of structure outside 1872'
  elevation line
· Floor Plan A-107R showing revised first floor plan
· Memorandum from John Hassen regarding legal issues raised
  during previous meetings
· Letter from Otak - Professional Engineer R. Gregg Weston regarding
  flood issues
· Letter from Lloyd Haines offering rebuttal to testimony
· Maps previously submitted by applicant
· A-101
· A-102
· A-103
· A-104
· A-105
· A-106
· A-107
· A-201
· A-301
· Email from Colin Swales regarding building code issues
· Email in opposition from Betty Jo Reynold
s


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