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City of Ashland, Oregon / City Recorder / City Council Information / Packet Archives / Year 2004 / 05/18 / Wastewater Rates

Wastewater Rates


[Council Communication]  [Attachments]


Council Communication
Title: A Resolution Increasing Wastewater Rates.
Dept: Finance Department
Date: May 18, 2004
Submitted By: Lee Tuneberg, Finance Director
Approved By: Gino Grimaldi, City Administrator

Synopsis: In 2001 staff and a rate consultant reviewed the Wastewater Fund's rate model to evaluate the need for adjustments. The model indicated that an increase could be deferred several years in favor of other enterprise fund increase but should be reviewed annually. As part of the budget process staff has done that and is proposing an increase as part of the budget for FY 2004-05.

Operational cost increases for the Wastwater Fund are projected to be 16% in FY 2003-04 and another 4.4% in FY 2004-05 as compared to operational revenues decreasing 0.5% in FY 2003-04 and increasing 3.3% in FY 2004-05 with this adjustment.

Increased costs relate to personal services including added benefit costs, power and chemical costs and debt service on the DEQ loan not covered by the portion of the Food & Beverage Tax revenue allocated here. Revenues are thought to have "flattened" due to changes in water consumption in winter months from weather and conservation. Wastewater rates are based upon winter time water consumption and a drop in water consumption could negatively impact the amounts charged in the Wastewater Fund.

Miscellaneous Charges and Connection Fees established by the previous resolution remain in effect, unchanged until revised by separate Council Action.

The increase would be effective for bills prepared on or after July 1, 2004 beginning with Cycle Seven.

Recommendation: Staff recommends approval of the attached resolution.
Fiscal Impact: The resolution represents a $107,200 increase in revenues in the Wastewater Fund balancing current year revenues and operational needs within the approved FY 2004-2005 budget and providing adequate annual revenues to meet the loan reserve requirement of approximately $1.7 million.

The increase in rates will also generate an additional $5,360 franchise revenue which represent right-of-way payments to the General Fund.

Background: The city has not increased wastewater rates since April 1996 except for a small increase of connection fees in 2003. Since that time the fund has completed the treatment plant using internal funds and a loan through the State's DEQ program. Debt service began two year's ago at over $3 million and is now stable at $1.7 million per year. Food & Beverage Tax revenues are approximately $1.4 million per year and the difference must be paid by rates or reserves.

Operational costs are projected to exceed operational revenues for several years into the future in addition to the debt service shortfall. These differences will impact the fund balance causing a larger portion to be reserved for systems improvements and debt service and less available for operations. Additionally, the Food & Beverage Tax ends in FY 2010-11 and there would be considerable impact on monthly rates to make the debt service payments.

It seems prudent to adjust rates to balance operational revenues with operational costs, maintaining a satisfactory fund balance for projects and to soften the impact should rates be needed to fully fund debt service.

The intent is to raise rates July 2004 and continue to monitor the balance of operational revenue to operational expense, adjusting where necessary to meet bond coverage requirements and remain close to the fund balance target. A review of the rate model is anticipated in FY 2004-05.

Attachments:   Resolution
  Sewer Rate Schedule and Sewer Connection Fee


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