Please Note: For your convienence, agenda items are hyper-linked to supporting documentation.  The supporting documentation is in HTML &/or PDF format.   For further information on any agenda item, please contact the City Recorder's Office.

Important: Any citizen attending council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. The Public Forum is the time to speak on any subject not on the printed agenda. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda.

AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
December 16, 2003 - 7:00 p.m.
Civic Center Council Chambers, 1175 E. Main Street

I. PLEDGE OF ALLEGIANCE:

II. ROLL CALL:

III. APPROVAL OF MINUTES: Regular Council Meeting Minutes of December 2, 2003.

IV. SPECIAL PRESENTATIONS & AWARDS:

1. Mayor's Proclamation of January 10, 2004 as "Christmas Tree Recycle Day in Ashland."

V. CONSENT AGENDA:

1. Minutes of Boards, Commissions and Committees.
    Traffic Safety Commission Minutes of October 23, 2003
    Forest Lands Commission Minutes of November 12, 2003

2. Confirmation of Mayor's appointment of Jim Green to the Traffic Safety Commission for term to expire April 30, 2005.

3. Termination of a Road Easement in Strawberry Meadows Subdivision.

4.Request from the Rogue Basin Water Users Council, Inc. for Funding to Preserve Irrigation Rights to Water.

VI. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker, unless it is the subject of a Land Use Appeal. All hearings must conclude by 9:30 p.m. or be continued to a subsequent meeting.)

1. Public Hearing and Adoption of the Action Plan for the One Year Use of Community Development Block Grant Funds for Program Year 2004.

2. Public Hearing and first reading by title only of "An Ordinance Withdrawing an Annexed Area from Jackson County Fire District No. 5 (Russ Dale Annexation, 250 Clay Street)."

VII. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.)

VIII. UNFINISHED BUSINESS: (None)

IX. NEW AND MISCELLANEOUS BUSINESS:

1. Request for Waiver or Reduction in SDC's and Building Permit Fees for new Car Wash Building at 2371 Ashland Street. Ken Khosroabadi.

2. Status Report on The Grove.

3. Acceptance of Audit Committee Report dated November 17, 2003 and the June 30, 2003 Comprehensive Annual Financial Report.

4. Approval for the Oregon Department of Transportation's Intent to Designate a portion of Main Street and Lithia Way as a Special Transportation Area.

X. ORDINANCES, RESOLUTIONS AND CONTRACTS:

1. First reading by title only of "An Ordinance Amending Various Provisions of the Ashland Food and Beverage Tax in Ashland Municipal Code Chapter 4.34."

2. Reading by title only of "A Resolution adopting Health and Dependent Care Components of the City's Personal Choice Flexible Spending Account Program and Authorization for City Administrator to sign Personal Choice Agreement."

3. Reading by title only of "A Resolution of the City of Ashland Annexing a Contiguous Area to the City of Ashland, Oregon, and Providing for an Effective Date. " (Russ Dale Annexation, 250 Clay Street).

4. Reading by title only of "A Resolution Transferring Appropriations within the 2003-2004 Budget."

5. Reading by title only of "A Resolution Adopting a Supplemental Budget Establishing Appropriations within the 2003-2004 Budget."

6.Reading by title only of "A Resolution dedicating property for Open Space Park Purposes pursuant to Article XIXA, Section 2, of the City Charter (Liberty Street Property).

XI. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS:

1. City Council Resolution regarding Proposed Changes to Requirements for New and Expanding Major Industry in the Medford-Ashland Air Quality Maintenance Area.

XII. ADJOURNMENT:

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).

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