Council Meeting Outcomes

CITY COUNCIL MEETING OUTCOMES
July 3, 2018 Business Meeting
 
Consent
 
  • Approved Radio Maintenance Agreement with Day Wireless for Ashland Police Department and Ashland Fire and Rescue.  For more information click here.
  • Approved a contract with Pathways Enterprises, Inc. to provide janitorial services for the City and Parks facilities. For more information click here. 
  • Approved the award of a public contract to Moss Adams LLP for Municipal Audit Services.  For more information click here
  • Approved the award of a public contract to Dry Creek Landfill for the disposal of biosolids. For more information click here.
  • Approval of Council Liaisons to Boards, Commissions, and Committees.  For more information click here. 

Elected Jackie Bachman to Council Position #3.  Click here to view the Tally Sheet.

vacancy
Council Seat #6 is vacant.  Advertising for this seat has begun. Council will decide on the applicant pool at the April 17th Business Meeting and make the appointment at the May 1st Business Meeting. For more information click here.

Briscoe

Council moved to authorize and direct the City Administrator to sign the Purchase Agreement for acquisition of the Briscoe School Property and continue to work with both the Ashland Parks and Recreation Commission and the Ashland School District to address the contingencies in the Agreement. For more information click here.

March 6th Business Meeting

 

 
Property for Sale


Council approved a Resolution declaring 3 tax lots surplus property in the City of Ashland. For more information click here.

Image result for council
Council voted on their top 3 of the 7 applicants for vacant Council Seat #3. 
Council will interview the 3 candidates and a decision will be made at the March 20th Council Meeting.
The 3 applicants selected were: Jackie Bachman, Tonya Graham and George Kramer.  To see the votes click here.


Image result for vehicle for hire service images
Council discussed vehicle for hire services.  It was decided for Staff to bring back a draft Ordinance to a future meeting. For more information click here. 

Image result for climate and clean energy
Staff presented Council with the 1-year progress of the Climate and Energy Action Plan.  To view the progress report click here.
 
Image result for financial forecast
Staff presented Council with an update on the financial forecast .  Staff explained that the the biennium budget and corresponding appropriation limits are not in question and the current biennium budget does not have any errors. For more information click here.

February 20th Business Meeting

trails

Chief Trails Evangelist of Ashland Woodlands & Trails Association, Torsten Heycke presented Council with an update on the Ashland Watershed Trails.  To view the presentation click here.

PW
Council approved a Quitclaim of an unused Public Utility Easement for 560 Fordyce Street.  For more information click here.

Council moved to approve a procurement for 8 fleet vehicles and equipment from The National Joint Powers Alliance (NJPA).  For more information click here. 

Council moved to approve a professional service contract with Nelson Nygaard for a Transit Feasibility Study.  For more information click here. 

AFN
Ashland Fiber Network (AFN) Operations Manager, Don Kewley presented council with an update on the AFN strategy and marketing plan.  To view the presentation click here. 

vacancy
Council Seat #3 is vacant.  Advertising for this seat has begun.  Council will decide on the applicant pool at the March 6th Business Meeting and make the appointment at the March 20th Business Meeting.  For more information click here.

smoking
Council approved the second reading of an Ordinance restricting sales of tobacco products or inhalant delivery systems to persons under 21 years of age. For more information click here.

February 6th Business Meeting

OHRA
Options for Homeless Residents of Ashland (OHRA) presented Council with a progress update.  to view the presentation Click here.

Seniors
Ad-Hoc Senior Program Advisory Committee gave Council an update on the senior program's progress and recommended development progress.  To view the update Click here.

PW
Council approved a Resolution authorizing and approving a Clean Water State Revolving Fund Loan Agreement and authorized the City Administrator to sign the loan documents for both the new loan and to amend the original loan amount.  For more information click here.

Council approved a personal services contract for Hersey Street reconstruction engineering design.  For more information click here. 

Council approved a public contract award to Evergreen Job & Safety Training, Inc. for onsight safety training for Public Works & Electric Utility Departments. For more information click here. 

springsted
Council approved a contract for professional recruitment services with Springsted Waters.  This recruitment is for the City Administrator position.  For more information click here.

Clean Energy

Council a
pproved a Resolution in general support of State Legislative Action regulating greenhouse gas emissions (GHG) and authorized Mayor Stromberg to submit a letter of general support for State Legislative Action regulating greenhouse gas emissions (GHG). For more information Click here


smoking
Council approved a first reading of an Ordinance restricting sales of tobacco products or inhalant delivery systems to persons under 21 years of age. For more information click here. 

Lemhouse
Farewell to Councilor Lemhouse.  

Greg Lemhouse resigned from the City Council effective immediately. He was elected to the City Council in 2008 and re-elected in 2012 and 2016.  He has been a great service to the Community and will be missed.   

January 16th Business Meeting

Piping
Council approved a contract for professional engineering services for the preliminary engineering of the Ashland Canal Piping project with Adkins Consulting Engineering LLP. For more information click here.

PW
Council approved the City of Ashland to enter into the Flexible Service Maintenance Agreement with the Oregon Department of Transportation. For more information click here. 

Council approved the City of Ashland to enter into the Southern Oregon Cooperative Intergovernmental Agreement.  For more information click here.

Council approved a Resolution of the City Council of the City of Ashland, Oregon declaring its intention to reimburse expenditures from proceeds of tax exempt obligations. For more information click here.

Council approved a special procurement, direct award, with McClure and Sons, Inc. to remove and replace sand filter media in all six dual media filters and complete minor repairs to filter #4.
For more information click here.

Contract

Council approved to increase the amount of an existing contract with Northwest Code Professionals (NWCP) from $35,000 to $70,000 for building inspection and plan review services.

Investment 
In order to reflect recent Code changes the Council approved a Resolution authorizing the Investment Policy of the City of Ashland and Repealing Resolution No. 2009-33.  For more information click here. 

infill
Council directed the Planning Commission to initiate Ordinance revisions to implement the infill strategy for the transit triangle study area.

Council directed Staff to bring incentive programs similar to the vertical housing incentive program to a future Study Session. 

Budget
Council appointed Shane Hunter and Pamela Lucas to the Citizen's Budget Committee.

January 2nd Business Meeting

PD
Council approved funding for 2 Police Officers by adopting a Public Safety Fee as the revenue source. They approved using a Public Safety Fee until another revenue mechanism is adopted. For more information click here.

Council directed Staff to come up with a detailed potential plan for a revenue mechanism; involving the options presented in the Council Communication as well as any other options found.  The Council directed Staff to have this information before the beginning of the 2nd Fiscal Quarter.  

December 19th Business Meeting

PD


Council moved to postpone the Police Funding item to the next Council meeting - January 2nd. This decision was due to 2 Councilors being absent. Council felt the topic is so important they wanted all Councilors present to make a decision. 



Bandshell in Lithia Park - Photo Courtesy Karin Onkka
Council approved a change order for Butler Bandshell improvement and repair.  The change order was in excess of 25% of the original project cost. For more information click here.

Image result for budget clipart
Council approved adopting a supplemental budget for changes to the 2017/19 biennial budget. 
For more information click here.



CR
Council approved the second reading of two Ordinances amending the functions of the City Recorder's Office and the Finance Department. For more information click here. 

Tax
Council approved the second reading of an Ordinance amending the Marijuana Tax Ordinance to conform with the Oregon Department of Revenue. For more information click here

Image result for clipart budget process
Council approved recommendations presented from the Budget Process Ad Hoc Committee. The recommendations include:
1. Acceptance and ongoing development of the Budget Training and Reference Guide, which includes the budget process legal framework.
2. Acceptance of the expanded Budget Committee Meeting Schedule.
3. Direction to staff to improve both the content, layout and format of the Budget document.
For more information click here.

renewable electricity
Council approved to adopt a Resolution amending the Renewable Resource Purchase Policy. For more information click here.  To view the Resolution click here.

December 5th Business Meeting

Recology

Council moved to approve a Resolution establishing a Recycling Surcharge.  For more information click here. 

Finance
Council approved the 1st Quarter Financial Report of the 2017/19 Biennium.  And the FY 2016-17 Comprehensive Annual Financial Report and Component Unit Financial Report.

CR
Council moved to approve the first reading of two Ordinances amending the functions of the City Recorder's Office and the Finance Department. For more information click here. 

Tax
Council moved to approve first reading of an Ordinance amending the Marijuana Tax Ordinance to conform with the Oregon Department of Revenue. Click here for more information. 


November 21st Business Meeting

Shelter

Council approved a resolution titled “A Revised Resolution Authorizing the City of Ashland to Provide a City Building for a Winter Shelter Three Nights per Week through April 2018 and Repealing Resolution 2017-23. For more information click here

housing

Council adopted an ordinance titled, “An ordinance amending chapters 18.2.2.030, 18.2.3.090, 18.2.5.030, 18.3.4.040, 18.3.5.050, 18.3.9, 18.4.3.040, 18.4.8, and 18.5.2.050 of the Ashland Land Use Ordinance to establish standards for cottage housing developments within R-1-5, R-1-7.5, NN-1-5, NM-R-1-5, and NM-R-1-7.5 single family residential zones. For more information click here


November 7th Business Meeting

Council approved a Resolution repealing Resolution 2016-35 Transportation Systems Development Charges; adopting the System Development Charges set forth in Resolution 1999-42, New Transportation Systems Development Charge Methodology and Charges. For more information click here 

housing
Council approved the first reading of an ordinance of the Ashland Land Use Ordinance to establish standards for cottage housing developments within R-1-5, R-1-7.5, and NN-1-5 single family residential zones, and move to a second reading. For more information click here. 


Recology

Council directed Staff to work with Recology to develop a rate resolution establishing a temporary recycling surcharge. This would be to account for the operational expenses incurred by Recology to maintain current recycling opportunities with Ashland. For more information click here

Smoking


Council moved to approve the 2nd Reading of an Ordinance amending AMC Section 9.30.010 to clarify the linear limitation of smoking prohibition.  Click here to view the Ordinance.

October 17th Business Meeting

ALAN
Council approved the establishment of the Alan C. Bates Public Service Award.  This award serves as a way to recognize and thank individuals in the public sector for outstanding efforts in making Ashland a better place.  Potential honorees could be: elected or appointed officials, government employees/staff and community members engaged in public policy. 

Pioneer Hall
Council approved a Resolution authorizing the City of Ashland to provide a City building for a winter shelter three nights per week through April, 2018 Click here to view Resolution 2017-23

Smoking
Council approved the First Reading of an ordinance amending AMC Section 9.30.010 to clarify the linear limitation of smoking prohibition. Click here to view the Ordinance.


October 3rd Business Meeting

City Hall Info.

Council discussed the recommendations from the City Hall Ad-Hoc Committee regarding the replacement of City Hall.  It was decided for Staff to bring back a proposal to a future Council Meeting for Police Phase II/ EOC with a recommendation that the Bond be placed on the May 2018 ballot. For more information click here. 


September 19th Business Meeting

Clean Energy 
Adoption of Ordinance Establishing Greenhouse Gas and Fossil Fuel Reduction Goals and Targets for Community and City Operations. For more information click here


September 5th Business Meeting

Hazardous
Hazardous Smoke & Health Safety

Division Chief – Forestry Division, Chris Chambers referred citizens to the City website regarding hazardous smoke and health safety:  Ashland.or.us/smoke

Mike Faught
Farewell and Welcome
Farewell to Public Works Director, Mike Faught.  Thank you for your many years of service for the City of Ashland. We wish you the very best in your retirement.  Taking over for Mr. Faught is no stranger; welcome back Paula Brown! 


art
Approval of Public Art
VELOCITY was the chosen option for the new art structure to be placed in Ashland. The project installation will begin in March. For more information click here.

road
North Main Road Diet Update

The Council approved to continue the North Main Road Diet and to look at the presented improvement recommendations in a future Council Study Session. For more information click here. 


senior
Senior Program Update

Parks and Recreation Director, Michael Black and Parks and Recreation Commission Chair, Micheal Gardiner presented Council with an update on the Senior Program.  For more information  Click here

 
Clean Energy
Climate and Energy Action Plan (CEAP)

Council approved the first reading for the Ordinance establishing Greenhouse Gas and Fossil Fuel Reduction Goals and Targets for Community and City Operations. The Second reading will be held at the next Council Business Meeting September 18th.




August 15th Business Meeting

Lithia Park
Lithia Park Master Plan 
Council approved award of a professional services contract to Moore Iacofano Goltsman, Inc. (MIG) for the Lithia Park Master Plan in an amount not to exceed $229,570. For more information on this topic click here


Council Chambers
Study Sessions

The Ashland City Council will hold their Study Sessions in Council Chambers at 1175 East Main Street beginning in October. 



Piping
Council approved a contract for professional engineering services for the preliminary engineering of the Ashland Canal Piping project with Adkins Consulting Engineering LLP. For more information click here.

PW
Council approved the City of Ashland to enter into the Flexible Service Maintenance Agreement with the Oregon Department of Transportation. For more information click here. 

Council approved the City of Ashland to enter into the Southern Oregon Cooperative Intergovernmental Agreement.  For more information click here.

Council approved a Resolution of the City Council of the City of Ashland, Oregon declaring its intention to reimburse expenditures from proceeds of tax exempt obligations. For more information click here.

Council approved a special procurement, direct award, with McClure and Sons, Inc. to remove and replace sand filter media in all six dual media filters and complete minor repairs to filter #4.
For more information click here.

Contract

Council approved to increase the amount of an existing contract with Northwest Code Professionals (NWCP) from $35,000 to $70,000 for building inspection and plan review services.

Investment 
In order to reflect recent Code changes the Council approved a Resolution authorizing the Investment Policy of the City of Ashland and Repealing Resolution No. 2009-33.  For more information click here. 

infill
Council directed the Planning Commission to initiate Ordinance revisions to implement the infill strategy for the transit triangle study area.

Council directed Staff to bring incentive programs similar to the vertical housing incentive program to a future Study Session. 

Budget
Council appointed Shane Hunter and Pamela Lucas to the Citizen's Budget Committee.

January 2nd Business Meeting

PD
Council approved funding for 2 Police Officers by adopting a Public Safety Fee as the revenue source. They approved using a Public Safety Fee until another revenue mechanism is adopted. For more information click here.

Council directed Staff to come up with a detailed potential plan for a revenue mechanism; involving the options presented in the Council Communication as well as any other options found.  The Council directed Staff to have this information before the beginning of the 2nd Fiscal Quarter.  

December 19th Business Meeting

PD


Council moved to postpone the Police Funding item to the next Council meeting - January 2nd. This decision was due to 2 Councilors being absent. Council felt the topic is so important they wanted all Councilors present to make a decision. 



Bandshell in Lithia Park - Photo Courtesy Karin Onkka
Council approved a change order for Butler Bandshell improvement and repair.  The change order was in excess of 25% of the original project cost. For more information click here.

Image result for budget clipart
Council approved adopting a supplemental budget for changes to the 2017/19 biennial budget. 
For more information click here.



CR
Council approved the second reading of two Ordinances amending the functions of the City Recorder's Office and the Finance Department. For more information click here. 

Tax
Council approved the second reading of an Ordinance amending the Marijuana Tax Ordinance to conform with the Oregon Department of Revenue. For more information click here

Image result for clipart budget process
Council approved recommendations presented from the Budget Process Ad Hoc Committee. The recommendations include:
1. Acceptance and ongoing development of the Budget Training and Reference Guide, which includes the budget process legal framework.
2. Acceptance of the expanded Budget Committee Meeting Schedule.
3. Direction to staff to improve both the content, layout and format of the Budget document.
For more information click here.

renewable electricity
Council approved to adopt a Resolution amending the Renewable Resource Purchase Policy. For more information click here.  To view the Resolution click here.

December 5th Business Meeting

Recology

Council moved to approve a Resolution establishing a Recycling Surcharge.  For more information click here. 

Finance
Council approved the 1st Quarter Financial Report of the 2017/19 Biennium.  And the FY 2016-17 Comprehensive Annual Financial Report and Component Unit Financial Report.

CR
Council moved to approve the first reading of two Ordinances amending the functions of the City Recorder's Office and the Finance Department. For more information click here. 

Tax
Council moved to approve first reading of an Ordinance amending the Marijuana Tax Ordinance to conform with the Oregon Department of Revenue. Click here for more information. 


November 21st Business Meeting

Shelter

Council approved a resolution titled “A Revised Resolution Authorizing the City of Ashland to Provide a City Building for a Winter Shelter Three Nights per Week through April 2018 and Repealing Resolution 2017-23. For more information click here

housing

Council adopted an ordinance titled, “An ordinance amending chapters 18.2.2.030, 18.2.3.090, 18.2.5.030, 18.3.4.040, 18.3.5.050, 18.3.9, 18.4.3.040, 18.4.8, and 18.5.2.050 of the Ashland Land Use Ordinance to establish standards for cottage housing developments within R-1-5, R-1-7.5, NN-1-5, NM-R-1-5, and NM-R-1-7.5 single family residential zones. For more information click here


November 7th Business Meeting

Council approved a Resolution repealing Resolution 2016-35 Transportation Systems Development Charges; adopting the System Development Charges set forth in Resolution 1999-42, New Transportation Systems Development Charge Methodology and Charges. For more information click here 

housing
Council approved the first reading of an ordinance of the Ashland Land Use Ordinance to establish standards for cottage housing developments within R-1-5, R-1-7.5, and NN-1-5 single family residential zones, and move to a second reading. For more information click here. 


Recology

Council directed Staff to work with Recology to develop a rate resolution establishing a temporary recycling surcharge. This would be to account for the operational expenses incurred by Recology to maintain current recycling opportunities with Ashland. For more information click here

Smoking


Council moved to approve the 2nd Reading of an Ordinance amending AMC Section 9.30.010 to clarify the linear limitation of smoking prohibition.  Click here to view the Ordinance.

October 17th Business Meeting

ALAN
Council approved the establishment of the Alan C. Bates Public Service Award.  This award serves as a way to recognize and thank individuals in the public sector for outstanding efforts in making Ashland a better place.  Potential honorees could be: elected or appointed officials, government employees/staff and community members engaged in public policy. 

Pioneer Hall
Council approved a Resolution authorizing the City of Ashland to provide a City building for a winter shelter three nights per week through April, 2018 Click here to view Resolution 2017-23

Smoking
Council approved the First Reading of an ordinance amending AMC Section 9.30.010 to clarify the linear limitation of smoking prohibition. Click here to view the Ordinance.


October 3rd Business Meeting

City Hall Info.

Council discussed the recommendations from the City Hall Ad-Hoc Committee regarding the replacement of City Hall.  It was decided for Staff to bring back a proposal to a future Council Meeting for Police Phase II/ EOC with a recommendation that the Bond be placed on the May 2018 ballot. For more information click here. 


September 19th Business Meeting

Clean Energy 
Adoption of Ordinance Establishing Greenhouse Gas and Fossil Fuel Reduction Goals and Targets for Community and City Operations. For more information click here


September 5th Business Meeting

Hazardous
Hazardous Smoke & Health Safety

Division Chief – Forestry Division, Chris Chambers referred citizens to the City website regarding hazardous smoke and health safety:  Ashland.or.us/smoke

Mike Faught
Farewell and Welcome
Farewell to Public Works Director, Mike Faught.  Thank you for your many years of service for the City of Ashland. We wish you the very best in your retirement.  Taking over for Mr. Faught is no stranger; welcome back Paula Brown! 


art
Approval of Public Art
VELOCITY was the chosen option for the new art structure to be placed in Ashland. The project installation will begin in March. For more information click here.

road
North Main Road Diet Update

The Council approved to continue the North Main Road Diet and to look at the presented improvement recommendations in a future Council Study Session. For more information click here. 


senior
Senior Program Update

Parks and Recreation Director, Michael Black and Parks and Recreation Commission Chair, Micheal Gardiner presented Council with an update on the Senior Program.  For more information  Click here

 
Clean Energy
Climate and Energy Action Plan (CEAP)

Council approved the first reading for the Ordinance establishing Greenhouse Gas and Fossil Fuel Reduction Goals and Targets for Community and City Operations. The Second reading will be held at the next Council Business Meeting September 18th.




August 15th Business Meeting

Lithia Park
Lithia Park Master Plan 
Council approved award of a professional services contract to Moore Iacofano Goltsman, Inc. (MIG) for the Lithia Park Master Plan in an amount not to exceed $229,570. For more information on this topic click here


Council Chambers
Study Sessions

The Ashland City Council will hold their Study Sessions in Council Chambers at 1175 East Main Street beginning in October. 

 

 

 

COUNCIL MEETING OUTCOMES

June 5th Business Meeting

Mural1 mural2
Completed Guanajuato mural by Denise Baxter 

appointments
Council approved the Mayor’s recommendations for the Annual Appointments to the various Commissions, Committees and Boards. For more information click here.

Council appointed Andrew Stallman and Stanley Smith to the Public Arts Commission.  For more information click here. 

Council appointed Erin Halcomb and Bryan Sohl to the Conservation Commission.  For more information click here. 

Council appointed Erin Crowley to the Housing and Human Services Commission.  For more information click here.

Council appointed Christopher "Hazel" Wheeler to the Wildfire Mitigation Commission.  For more information click here. 

Image result for financial report clip art

Council approved the Third Quarter Financial Report.  For more information click here. 
 

Online City Services

Pay Your Utility Bill with Customer Central
Connect to
Ashland Fiber Network
Request Conservation
Evaluation
Proposals, Bids
& Notifications
Request Building
Inspection
Building Permit
Applications
Apply for Other
Permits & Licenses
Register for
Recreation Programs

©2018 City of Ashland, OR | Site by Project A

Quicklinks

Connect

Share

twitter facebook Email Share
back to top