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City of Ashland, Oregon / City Recorder / City Council Information / Packet Archives / Year 2003 / 10/07 / Planning Charrette

Planning Charrette


[Council Communication]  []


Council Communication
Title: Request for Authorization to Participate in Downtown Planning Charrette - Copeland Lumber Block
Dept: Planning Department
Date: October 7, 2003
Submitted By: John McLaughlin, Director of Community Development
Approved By:
...........................
Gino Grimaldi, City Administrator

Synopsis: Local developers Russell Dale and Evan Archerd will be holding a public charrette process for the Copeland Lumber site. Bill Lennertz will be leading the charrette, with GBD Architects from Portland assisting with the presentation of designs and graphic materials. Local professionals will also be on the charrette team, including local architect Jerome White, historic consultant George Kramer, and landscape architect John Galbraith.

A pre-charrette kick-off meeting is scheduled for October 30, 2003. This meeting will allow for a description of the process, as well as an introduction of the team members involved with the process. The actual charrette is scheduled for the first week of December (approximately December 1-4).

The developers are looking at opportunities for addressing concerns regarding downtown development, and using the charrette process as a tool to incorporate public input in a design process. From the National Charrette Institute, the description of a charrette "is a collaborative planning process that harnesses the talents and energies of all interested parties to create and support a buildable plan."

Since the Copeland site is adjacent to the City parking lot at the corner of Pioneer and Lithia Way, it would appear to be in the City's interest to participate in the charrette, both as a property owner, and as the governing body regulating development in the downtown area.

Further, the City's Housing Action Plan encourages affordable housing utilizing the City's surface parking lots.

· (Utilize )Existing city-owned surface parking lots in or in close proximity to the downtown. These sites could be targeted for application of recently enacted vertical housing development tax exemptions. The new law provides a partial tax exemption for certified projects that include a ground floor or lower floors occupied by commercial uses and one or more upper floors of residential uses. The allowable exemption is for 20% of assessed value on land and improvements for each floor up to four floors of residential use with a maximum partial tax exemption of 80%. Other than these relatively small lots, the City does not own any parcels suitable for affordable housing development.

The current Downtown Plan (1988) also contains the following regarding downtown housing:

•Although downtown housing was thought to be incompatible with the development of urban centers, in recent years the value of a downtown resident population has increased. The downtown resident's round-the-clock eyes and ears reduce crime. Downtown apartments suit many lifestyles - that of the single person, student, actor, writer, and senior. They offer independence from automobiles in a stimulating urban atmosphere.

•Downtown housing also provides a profitable use for second and third stories which often stand vacant. … Housing should be introduced downtown on upper stories.

•Permit housing downtown above the ground floor as an outright use, with special regulations that consider the unique needs of downtown housing.

The City has historically considered surface parking lots as opportunity areas for activities that could provide a public benefit. Past actions include the temporary use of the Winburn Way parking lot as a skating rink in the winter, former use of the Water Street parking lots for the Grower's Market, and the recent partnership with OSF on using the Hargadine parking lots for a portion of the new theater and construction of a new parking structure, increasing overall downtown parking.

Recommendation: Staff recommends that the City participate in the charrette process for the Copeland block, both as a property owner of the Lithia/Pioneer parking lot, and as the governing body for downtown development. Further, such participation shall be geared towards looking at potential opportunities for positive development options for the City's property including affordable housing, as well as participating regarding the overall interests of the downtown core.
Fiscal Impact: City participation will result in staff time being expended on the project. However, it is a focused process with a limited time frame. The City may also participate in the public noticing of the charrette process, to ensure broad based public involvement. Consultant costs, as well as the provision of meeting facilities, will be borne by the developers.
Background: A letter previously sent to the Council from Russell Dale and Evan Archerd is attached, as well as a description of the charrette process and a map of the potential redevelopment area.
Attachments: Letter Submitted by Evan Archerd and Russell Dale

This document is available in PDF format.  To view the document on your computer, please click on the link below.  the Adobe reader program will open in a new browser window.  Please use the browser's "Zoom" feature to adjust the size of text for comfortable reading.

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