[Council Communication]  [Fiscal Impact.pdf] [Resolutions & Info.pdf]

Council Communication

Title:	Resolutions Levying Special Benefit Assessments for three Local Improvement Districts: 1) Central Avenue Improvements in the amount of $60,606.29; 2) Penny Drive / Palmer Road Improvements in the amount of $46,000.00; and 3) Helman Street Improvements in the amount of $36,109.50.
Dept:	Public Works Department
Date:	August 19, 2003
Submitted By:	Paula Brown
Approved By: ...........................	Gino Grimaldi, City Administrator

Synopsis:	Attached are three project summaries and the resolutions forming the three Local Improvement Districts (LID) for improvements to: 1) Central Avenue; 2) Penny Drive / Palmer Road; and 3) Helman Street Sidewalk. Council action to hold a public hearing to identify any objections to the final assessments is required under the Ashland Municipal Code as one of the final steps in the process to levy assessments to lots within each LID. The Central Avenue LID was established on June 15, 1999 by the City Council prior to completing the construction in 2000-01. The Penny Drive / Palmer Road LID was formed by Council on December 22, 1999 and improvements were completed in 2000-01. Council formed the Helman Street Sidewalk LID on October 3, 2001 and although the majority of the work was completed in 2002, the railroad crossings were just recently completed. All three projects are now fully completed and closed out so that final assessments can be appropriately charged to the property owners. At the July 16, 2003 meeting, Council adopted a resolution establishing a public hearing for 7:00 p.m., August 19, 2003, to hear and consider objections to the proposed final assessments for the lots within the three LIDs: 1) Central Avenue; 2) Penny Drive / Palmer Road; and 3) Helman Street Sidewalk.
Recommendation:	Staff recommends that Council hold the public hearing to consider objections to the proposed final assessments for the lots within the three LIDs: 1) Central Avenue; 2) Penny Drive / Palmer Road; and 3) Helman Street Sidewalk, and barring objections, adopt the attached resolutions levying fees for each assessment.
Fiscal Impact:	(see attached pdf)
Background:	At the July 16, 2003 meeting, the City Council established a public hearing date of 7:00 p.m., August 19, 2003, to hear and consider objections to the proposed final assessments for the lots within the three LIDs: 1) Central Avenue; 2) Penny Drive / Palmer Road; and 3) Helman Street Sidewalk.. The City Recorder mailed public hearing notifications to all affected property owners on July 22 and the public notice was in the paper on July 21st. At the time this staff report was prepared, two letters regarding the Helman LID were forwarded to staff from Brad Roupp and John Engelhardt/Diane Williams Engelhardt. Brad Roupp was unhappy with the cost of the assessment as he has sidewalk in front of his home prior to the project and had been assessed for a previous LID on Hersey Street in the early 1980s. It should be noted that the Roupps were assessed one-half of a full assessment to compensate for this prior expense. It appears as though they have already paid the assessment of $271.50 plus 10% and will actually be due a refund of $27.15. Staff has placed a call to clarify any confusion. The Williams/Engelhardt concern was with the design of the project and loss of on street parking in front of their home. The Williams/Engelhardt assessment was at one-half as well due to the fact that they had sidewalk in front of their home prior to the project work. Special consideration was made for the Penny/Palmer assessment. At the public hearing on December 7, 1999, the property owners requested that the sidewalk construction be paid with this assessment, but be deferred indefinitely. Council agreed to that request and Resolution 99-72 (December 21, 1999) forming the LID and this subsequent resolution levying fees identified that deferral. Further background on each of the assessment districts, boundaries and logic behind the assessments is attached. Attachments: 1. Three individual resolutions, one each for the three LIDs to levy final assessments. 2. Final Costs for Central Avenue LID No. 80 3. Council Communication and Resolution forming Central Avenue LID (May 4, 1999) 4. Final pay memorandum for the Central Avenue LID (April 24, 2001) 5. Final Costs for Palmer Road / Penny Drive LID No. 81 6. Council Communication and Resolution forming the Penny / Palmer LID (December 21, 1999) 7. Council Resolution 99-09 Establishing City Participation in LIDs 8. Final pay memorandum for the Central Avenue LID (April 24, 2001) 9. Final Costs for the Helman Street Sidewalk LID No. 82 10. Council Communication and Resolution forming the Helman Street Sidewalk LID (October 2, 2001) 11. Final pay memorandum for the Helman Street Sidewalk LID (March 18, 2003) 12. Letter from Brad Roupp 13. Letter from John Engelhardt/Diane Williams Engelhardt

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Resolutions&Info.pdf (5187.3KB)

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