[Council Communication]  [ODA Agreement.pdf]

Council Communication

Title:	Approval of Oregon Department of Aviation Intergovernmental Agreement Ashland Municipal Airport 2003 Statewide Airport Pavement Maintenance Program
Dept:	Public Works Department
Date:	August 6, 2003
Submitted By:	Paula Brown
Approved By: ...........................	Gino Grimaldi, City Administrator

Synopsis:	The attached Intergovernmental Agreement between the City of Ashland and the Oregon Department of Aviation is for the 2003 Airport Pavement Maintenance Program at the Ashland Municipal Airport - Sumner Parker Field. The Statewide Airport Pavement Maintenance Program is a state funded program to assist airport in completing pavement maintenance projects. This Oregon Department of Aviation program protects Oregon's airport investments consistent with the goals of the 2000 Oregon Aviation Plan. The ODA hired W&H Pacific as the engineering firm to review and evaluate the needs at the Ashland Airport. Staff and representatives of the ODA and W&H Pacific met at the airport to evaluate the necessary improvements including crack seal, slurry seal and a few areas of asphalt patching. The entire length of the runway and taxiway has been evaluated for maintenance treatments as show on the attached drawing.
Recommendation:	It is recommended that Council approve the attached Intergovernmental Agreement between the City of Ashland and the Oregon Department of Aviation for the 2003 Airport Pavement Maintenance Program at the Ashland Municipal Airport - Sumner Parker Field.
Fiscal Impact:	The 2003 Airport Pavement Maintenance Program funds are a grant to the City from the Oregon Department of Aviation with a requirement to fund 10% as matching funds. The current estimate for the maintenance work, engineering and a 10% contingency is $158,596.50. The City is required to provide 10% or $15,859.65; half to be provided prior to the start of the project at ODA's request, and the remaining funds at project completion. The City must further ensure that all funds will go to support only those areas that are for public use.
Background:	ODA has been collecting pavement data since the mid-1980s and has spent considerable amounts of time evaluating pavement condition for the Ashland Airport. This agreement allows the City to receive a significant amount of pavement improvements with shared costs with ODA.

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ODA_Agreement.pdf (480.7KB)

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