[Council Communication][Budget Minutes][Proposed Ordinance][Ordinance 2897]

Council Communication

Title:	An Ordinance Correcting a Clerical Error in the Ordinance Levying Property Taxes (Ordinance No. 2897) and Declaring an Emergency.
Dept:	Finance Department
Date:	July 15, 2003
Submitted By:	Lee Tuneberg, Finance Director
Approved By: ...........................	Gino Grimaldi, City Administrator

Synopsis:	Ordinance No. 2897 levying taxes for the period of July 1, 2003 to and including June 30, 2004 included a typographical error in Section #1. The rate was typed as $3.5640 and should have been $3.5644 to agree with the other documents including the tax revenue estimate and the detailed rates listed in Section #2 of the same ordinance.
Recommendation:	Staff recommends approval of the attached Ordinance under emergency conditions.
Fiscal Impact:	There is no material fiscal impact. If the lower rate was assessed the city would receive $605 less.
Background:	The total rate presented in Section #1 of the ordinance should be the sum of the detailed rates presented in Section #2 and both must agree with the Local Budget form (#50) submitted to the County to certify the rate. This correcting ordinance will do that and keep the city compliant with Oregon Budget Law. Attached are the action minutes from the May 8th, 2003 Budget Committee meeting where the $3.56440 rate was approved by motion #5.

Motions:

1. Hold over from May 3rd meeting. DeBoer/Moore m/s to modify request from social service grants $18,000. Table motion moore/Hartzell table motion all ayes. Community Works the Grove $9,000ICCA $9,000. Vote all no.

2. Laws motioned: For one year to increase social service grants by $25,000.00. $18,000 comes from savings of $151,000 transferred from Street fund and the $7000.00 comes from General fund balance. Silbger second the motion. All in favor.

3. Moore motioned: Asked that the council look at the current allocation of TOT . Jackson second. All yes except Amarotico.

4. Hartzell motioned: To increase Fire by $16,000.00 to allow Division Fire chief. Died for lack of second.

5. DeBoer motioned: I move that the City of Ashland budget committee approve and convey the amended budget to council for adoption and approve taxes for the 2003-2004 fiscal year at the rate of $3.56440 per $1000 of assessed value for operating purposes and in the amount of $598,000 for payment of bond principal and interest and at the rate of $1.38000 per $1000 of assessed value as the Youth Activities local option levy contingent upon voter approval of the YAL on May 20 Jackson second. Lee Tuneberg asked with this motion, does the motion include the changes in the agenda, section IV 1 through 7. DeBoer said yes and Jackson said yes. All yes except Williams and Moore.

ORDINANCE NO.

AN ORDINANCE CORRECTING A CLERICAL ERROR IN THE ORDINANCE LEVYING PROPERTY TAXES (ORDINANCE NO. 2897) AND DECLARING AN EMERGENCY

Recitals:

A. On June 17, 2003, this council adopted ordinance #2897 levying taxes for the 2003-2004 fiscal year. The tax rates per thousand dollars set forth in section 2 of that ordinance for the General Fund ($1.4719) and the Parks and Recreation Fund ($2.0925) were correct and equaled a tax levy of $3.5644 per $1,000.

B. In section 1 of the ordinance, however, the tax rate was listed as $3.5640 per $1,000, a difference of $0.0004. For purposes of local budget law, the figures set out in sections one and two are to indicate the same total rate. This ordinance amendment corrects the erroneous figure in section one in order to comply with the local budget law.

THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:

SECTION 1. The tax rate specified in Section 1 of Ordinance 2897 adopted on June 17, 2003, is amended to read $3.5644 instead of $3.5640.

SECTION 2. Declaration of Emergency. The council finding that it is necessary for the general welfare that a budget be adopted in a timely manner in full compliance with local budget law, an emergency is declared and this ordinance shall become effective immediately upon its passage by the Council and approval by the Mayor.

In accordance with Article X, Sections 2(b) and (3) of the City Charter, this ordinance was enacted at a single meeting of the council on ,                    2003, by unanimous vote of all council members present upon being first read in full and then by title.

Barbara Christensen, City Recorder

SIGNED and APPROVED this      day of           , 2003.

Alan W. DeBoer, Mayor

Reviewed as to form:
Paul Nolte, City Attorney