[Council Communication]  [Cost Summary] [Agreement]

Council Communication

Title:	Approval of Amendment No. 1 to Agreement No. 19489 - 2001 Oregon Transportation Initiative Act Agreement - Siskiyou Boulevard @ Lithia Way & E. Main Street between the City of Ashland and the Oregon Department of Transportation
Dept:	Public Works Department
Date:	June 17, 2003
Submitted By:	Paula Brown
Approved By: ...........................	Gino Grimaldi, City Administrator

Synopsis:	The attached amendment provides an additional $100,000 for the 2001 Oregon Transportation Initiative Act (OTIA) Agreement - Siskiyou Boulevard @ Lithia Way & E. Main Street. The City authorized acceptance of the initial grant of $500,000 in July 2002. Once the project was bid and additional signal work included in the final design, the costs increased. ODOT agreed to fund an additional $100,000 as the construction bids came in higher than anticipated. This amendment authorizes an additional $100,000 making the total grant to the City $600,000 of construction funds for the E. Main / Gresham / Lithia Way / Siskiyou intersection.
Recommendation:	It is recommended that Council approve Amendment No. 1 to Agreement No. 19489 - 2001 Oregon Transportation Initiative Act Agreement - Siskiyou Boulevard at Lithia Way & E. Main Street between the City of Ashland and the Oregon Department of Transportation.
Fiscal Impact:	Agreement No. 19489 - 2001 Oregon Transportation Initiative Act Agreement - Siskiyou Boulevard @ Lithia Way & E. Main Street. The City originally applied for and received approval for a $500,000 OTIA grant for the intersection improvements from Third Street to E. Main Street on both Siskiyou and Lithia Way. Typically, OTIA projects fund a percentage of the project, but as the City had already designed the project, and had agreed to fund the additional costs of the project, ODOT agreed to fund actual construction costs. As the construction bids came in higher than original design estimates, the City requested additional assistance from ODOT. This amendment provides an additional $100,000 to cover the construction cost additions. The current design/construction estimate is approximately $908,000. Costs above the $600,000 ODOT reimbursement will come from the Street Fund.
Background:	Agreement No. 19489 - 2001 Oregon Transportation Initiative Act Agreement - Siskiyou Boulevard @ Lithia Way & E. Main Street. The City applied for and received ODOT approval for an OTIA grant for the intersection improvements from Third Street to E. Main Street on both Siskiyou and Lithia Way. With this amendment, ODOT will fund up to $600,000 of the actual construction costs of this project. The current design/construction estimate is approximately $908,000. Details of costs are shown below. The original agreement had several milestone requirements and controls that staff is comfortable meeting. Council previously accepted jurisdiction of the project area. *See Cost Summary Below

• Cost Summary

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Cost Summary ODOT OTIA.pdf (57.5KB)

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