[Council Communication]  [Agreement Amendment]

Council Communication

Title:	Approval of Amendment No. 1, Agreement No. 19686 - Cooperative Improvement Agreement Helman - 2nd Street & Valley View to 4th
Dept:	Public Works Department
Date:	March 4, 2003
Submitted By:	Paula Brown
Approved By: ...........................	Gino Grimaldi, City Administrator

Synopsis:	On July 16, 2002, Council approved the original Agreement No. 19686 - Cooperative Improvement Agreement Helman - 2nd Street & Valley View to 4th. This agreement was to add curb extension at four intersections in the downtown section and to change the signal and illumination pole designs per the City's request. Staff did not catch the original detail on the type of sign material and requested ODOT modify the material to aluminum sign backing. This is a City standard design, and in return, the City will maintain the signs. The attached amendment reflects those changes.
Recommendation:	It is recommended that Council approve Amendment No. 1, Agreement No. 19686 - Cooperative Improvement Agreement Helman - 2nd Street & Valley View to 4th.
Fiscal Impact:	The City requested ODOT's support in providing pedestrian improvements to the Downtown core. The City had already committed to designing the pedestrian improvements and has hired Hammond Engineering to accomplish this task (contract amount includes additional intersections at a total cost of $21,000). This agreement will also require the City to maintain the signal and illumination poles, which is estimated to be less than $500 per year. The additional of the aluminum sign blanks will extend the life of the signs to 10 years versus 2 years. The City will replace the signs as required. Other than vandalism, the overall maintenance over the life of the signs is negligible. The street signs typically cost less than $40 each.
Background:	The City recognizes the need for better pedestrian improvements and concrete bump outs through the downtown core. As a first step, the City has requested support from ODOT to incorporate four intersections into ODOT's project to upgrade traffic signals at Helman at Main, Pioneer at Lithia Way, and 2nd Street at both Pioneer and Lithia Way. The City is completing the design and will work with ODOT to gain their approval. ODOT has also acknowledged the City's desire to maintain historic compatibility with the downtown core and will design the signal poles, sign material and luminaries to the City's standards - as long as the City agrees to maintain these "different" (than ODOT standard) fixtures.

The Agreement amendment is available in PDf format.  Please click on the link below to view the document on your computer:

ODOT_19686_Attachments.pdf (172.4KB)

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