[ Council Communication ]  [Goal Setting Session Minutes]  [Draft Goals]

Council Communication

Title:	Review of Draft 2003-2004 Council Goals
Dept:	Administration
Date:	February 18, 2003
Submitted By:	Brian Almquist, Interim City Administrator Gino Grimaldi, City Administrator

Synopsis:	Attached is a draft of the 2003-2004 Council Goals.
Recommendation:	Staff recommends the council consider the Draft 2002-2003 Council Goals and to direct staff to prepare a final draft for adoption.
Fiscal Impact:	The fiscal impacts of the various goals will be in the budget document for fiscal year 2003-2004.
Background:	On February 8, 2003, the mayor, council and staff met to develop goals for the next fiscal year (2003-2004). The council reviewed the 2002-2003 Strategic Plan priorities and considered new goals for the next 24 months. At the conclusion of the session the staff was directed to prepare a draft of the goals for consideration by the council. New goals were identified as the following: Adopt a process to meet LCDC Goal 1 Participation goal requirement. Evaluate appropriateness of Ordinance for Hearings Officer to handle Land Use Appeals. Consider Update of City Charter. Work on potential development of Railroad area and Old Croman Mill Site (Master Planning; Public purposes). Update and improve Council Chambers in respect to seating, sound and web access. Evaluate space needs in Civic Center. Complete pre-design plan for future expansion of TAP water line, including priority for conservation. Continue and expand RVTV free busing program. Measurably improve traffic safety in neighborhoods (Pedestrians, auto, bicycle, sidewalks, school zones, speed limits, crosswalk safety). Evaluate TTPC Plan and develop action plan for items adopted. Develop resources for proactive Land Use planning. The council also developed a list of goals, which are currently being worked on but should be included in the Strategic Plan. Continuing goals were identified as the following: Continue to identify and evaluate ways to encourage greater citizen involvement. Develop methods to encourage participation by seniors, youth and other identifiable groups. Continue to help commissions and committees become more effective with adequate resources and training opportunities. Develop Riparian Ordinance (previously listed as establish protection for riparian and wetland areas). Improve the coordination of the management of natural resources. Develop Urban Forestry Plan. Complete update of economic development Comprehensive Plan element. Continue master planning of large, undeveloped mixed-use properties. Maintain the city's commitment to implementing the CIP. Continue with efforts to improve the viability of AFN. Improve safety of existing at grade RR crossings and develop a plan to improve the Hersey St./N. Laurel St. crossing. Improve pedestrian and traffic safety based on the 3-Es -- Education, Enforcement and Engineering, at Wimer Street and North Main. Improve public trail system by developing a comprehensive trails master plan, which addresses minimizing public/private conflicts. Plan should include the Bear Creek Greenway (Dog Park to Mountain Ave. Park). Continue to provide information to the community and foster discussion on growth and planning issues. In particular, historic preservation, annexation requirements, State land use law, infill policy, rate of growth, development standards, development processes and the consequences of increasing urban densities (infill). Meeting training needs for staff and elected/appointed officials by coordinating with the Rogue Valley Public Service Academy (RVPSA). Provide comprehensive information to the community on City budget and financial issues to promote a more thorough understanding of how the City receives its funding and how it is spent and what services are provided. Give attention to preserving historic properties that were originally built to provide city service. Encourage the Historic Commission to expand their role by providing input on historic priorities and providing historic education programs for the community. Review and consider strategies in the health and human services plan. Complete and implement the performance measures program. The council also identified some additional items which should be addressed during the coming year but were not necessarily considered goals. Other items to bring forward: Develop Capital Improvement Plan for emergency communications infrastructure for Police and Fire Departments. Establish department work efficiency goals. Investigate efficiency in use of GIS and mapping. Assess adequate resources to deliver programs and services, including staff retention issues. Evaluate if adequate resources are available for Code enforcement. Improve the coordination of the management of natural resources and evaluate natural resource staff needs. A copy of the DRAFT 2003-2004 Strategic Plan Goals of the City of Ashland is attached, outlining the draft goals based on the input from the council at the February workshop. A copy of the Minutes from the goal setting is also attached. Using this information, the goals have been incorporated into a revision of the Strategic Plan, which is attached and marked DRAFT - February 12, 2003, and redlined with changes and additions. The council should review the DRAFT and make any necessary changes at the meeting on February 18th. The staff will then incorporate those changes in a final draft for consideration by the council at the March 18 city council meeting. Staff will prepare the 2003-2004 budget document based on the adopted council goals. A summary will be provided which identifies the responsible department and anticipated schedule for addressing each of the goals.

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MINUTES FOR THE STRATEGIC GOAL SETTING SESSION
ASHLAND CITY COUNCIL
February 10, 2003 - 9:00 a.m.
Community Development Building

Attendance: Mayor DeBoer, Councilor Laws, Amarotico, Hartzell, Jackson, Morrison and Hearn. City Recorder Barbara Christensen. Staff: Interim City Administrator Brian Almquist, Newly hired City Administrator Gino Grimaldi, Fire Chief Keith Woodley, Police Chief Scott Flueter, Director of Community & Development John McLaughlin, Public Works Director Paula Brown, City Attorney Paul Nolte, and Electric and Communications Director Dick Wanderscheid. Finance Director Lee Tuneberg was absent.

Facilitator Sylvia Rose gave brief overview of agenda and read a collective vision for the City of Ashland using words and phrases submitted by the Mayor and Council. Briefings by departments and key staff were presented.

Goal Criteria was outlined as:

• 24-Month Goal

• Requires Resources/Support

• It matters to the community (not internal)

• Responsible/Accountable for implementation

• Designate who actually does it?

• What is benefit?

The 2003-2004 goals were identified and are attached along with Administrative Directives.

The next steps identified are:

• Action plan from staff

• Who, what department

• When

• How

• What are outcomes

• Cost?

Staff requested that Council prioritize goals in some cases. The target date for adoption of 2003-2004 Goals is March 18, 2003. It was noted that it would be helpful to the Budget Committee if these goals were sent out to them.

Meeting was adjourned at 5:12 p.m.

Respectfully submitted,
Barbara Christensen, City Recorder

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The Draft Version of the Strategic Plan Goals is available in PDf format.  Please click on the link below to view the document on your computer:

DRAFT_Strategic_Plan_REDLINE.pdf (56KB)

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