Municipal Court

Back to Administration

Because the Municipal Judge is an elected position (serving a four year term), there is no Job Description.

 

 

 

Municipal Court Supervisor

Division Supervisor

 

 

PURPOSE OF POSITION: 

Perform supervisory and administrative duties related to the operations of the Municipal Court. Prioritize and monitor workflow and review work products of others. Coordinate training and implementing software used by the Court.

 

ESSENTIAL JOB FUNCTIONS: 

Update and maintain court program assessments, fines, fees, vehicle codes, municipal ordinances and criminal statues to ensure the levels are set correctly and maintained annually. Prepare break down reports as scheduled. Monitor and/or complete daily bank deposits. Assist audit personnel in conducting scheduled court audits.

 

Train, direct and review work performance of other Court clerical personnel. Manage and evaluate work of subordinates within the Court Division.

 

Manage the security within the court computer system. Add new users and maintain user accounts. Coordinate most computer requests and/or problems within the department to the appropriate personnel and/or third party provider.

 

Write, follow and update procedures relating to areas of expertise. Track, document and report City performance relating to areas of expertise.

 

Compile and prepare monthly reports and court statistical reports. Maintain various court-related lists.

 

Maintain accurate computer records in LEDS and monitor and update training for all LEDS certified court employees. Work with LEDS personnel on implementation of new computer programs.

 

Assist the Department Head and Municipal Judge with new court procedures, changes in laws, and implementing new forms, programs and court documents.

 

Assist and support team performance. Work cooperatively with other team members. Communicate effectively in a positive manner. Provide positive support to internal and external customers.

 

Follow all safety rules and procedures established for work areas.

 

AUXILIARY JOB FUNCTIONS: 

Prepare correspondence and court documents as required. Perform other duties as assigned.

 

Maintain proficiency by attending training conferences and meetings, reading materials and meeting with others in areas of responsibility. Maintain work areas in a clean and orderly manner.

 

JOB QUALIFICATION REQUIREMENTS:

MANDATORY REQUIREMENTS:  High School education plus minimum five years experience as Court Clerk II or equivalent, and satisfactory combination of experience and training, which demonstrates the knowledge, skills and abilities to perform the duties of the position, including supervision. Knowledge of office procedures and methods, basic accounting and word processing software.

 

SPECIAL REQUIREMENTS/LICENSES: Possession of Law Enforcement Data System (LEDS) Certification. Possession of valid Oregon driver’s license (or ability to obtain) and acceptable driving record.

 

DESIRABLE QUALIFICATIONS: Possession of Oregon Association for Court Administration certificate. Knowledge of motor vehicle laws and other City/State laws related to infractions and misdemeanors within the purview of the Municipal Court. Demonstrate experience working in a team environment and good verbal and written communications skills. 

 

PHYSICAL DEMANDS OF POSITION: 

While performing the duties of this position, the employees is frequently required to read, stand, sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis such as files, books, office equipment, etc., and may weigh up to 50 pounds. Manual dexterity and coordination are required less than 50% of the work period while operating equipment such as computer keyboard, typewriter, calculator and other standard office equipment.

 

WORKING CONDITIONS: 

Usual office working conditions. The noise level in the work environment is typical of most office environments.

 

SUPERVISORY RESPONSIBILITIES:  

Responsible for multiple FTE and part-time employees.

 

SUPERVISION RECEIVED: 

Works under the direction of the Administrative Services Director and the Municipal Judge.

 

 

Account Clerk II/Court

IBEW Clerical Technical Union

 

 

PURPOSE OF POSITION: 

Perform clerical and administrative duties related to the operations of the Municipal Court.

 

ESSENTIAL JOB FUNCTIONS: 

Schedule court pre-trials, hearings and trials. Notify appropriate personnel, subpoena witnesses and select and summon jurors for jury trials. Compile individual files for traffic and misdemeanor complaints. Ensure completeness of docket and forward information to appropriate personnel.

 

Monitor warrants and fines, issue “show cause” orders and license suspensions. Issue warrants as ordered.  Prepare and process various court orders, agreements and appeals, and distribute to appropriate agencies and individuals. Arrange for monthly payments, diversion program completion, community service or jail sentence, which includes preparing appropriate papers and sending to affected agencies.

 

Type and compose routine correspondence for the Court and Judge, including court orders and supporting documents. Maintain various court-related lists.

 

Respond to routine questions from defendants, attorneys, witnesses, prospective jurors and the general public in person, over the telephone and/or in writing regarding citations, court dates, non-payment of fines, postponements, jury duty, etc.

 

Monitor and/or complete daily bank deposit. Break down fines, fees, assessments, costs, refunds, restitutions, etc. and enter into computer. Prepare break down reports as scheduled.

 

Maintain court files, process payments and refunds, maintain ledgers, prepare warrants, licenses, suspensions and reinstatement orders approved by the Court. Maintain record of active warrants for arrest.

 

Maintain accurate computer records in LEDS, and monitor and update error lists.

 

Work cooperatively with other team members. Communicate effectively in a positive manner. Provide positive support to internal and external customers.

 

Follow all safety rules and procedures established for work areas.

 

AUXILIARY JOB FUNCTIONS: 

Perform other duties as assigned.

 

Maintain proficiency by attending training conferences and meetings, reading materials and meeting with others in areas of responsibility. Maintain work areas in a clean and orderly manner.

 

JOB QUALIFICATION REQUIREMENTS:

MANDATORY REQUIREMENTS:  High School education plus minimum five years experience as Court Clerk and satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the duties of the position. Knowledge of office procedures and methods, basic accounting and word processing software.

 

SPECIAL REQUIREMENTS/LICENSES: Possession of Law Enforcement Data System (LEDS) Certification. Possession of valid Oregon driver’s license (or ability to obtain) and acceptable driving record.

 

DESIRABLE QUALIFICATIONS: Possession of Oregon Association for Court Administration certificate. Knowledge of motor vehicle laws and other City/State laws related to infractions and misdemeanors within the purview of the Municipal Court. Knowledge of specific word processing software utilized within the department. 

 

PHYSICAL DEMANDS OF POSITION: 

While performing the duties of this position, the employees is frequently required to read, stand, sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis such as files, books, office equipment, etc., and may weigh up to 50 pounds. Manual dexterity and coordination are required less than 50% of the work period while operating equipment such as computer keyboard, typewriter, calculator and other standard office equipment.

 

WORKING CONDITIONS: 

Usual office working conditions. The noise level in the work environment is typical of most office environments.

 

SUPERVISION RECEIVED: 

Works under the direction of the Municipal Court Supervisor, Administrative Services Director and the Municipal Judge.

 

 

Municipal Court Bailiff

P/T Non-Union

 

 

PURPOSE OF POSITION: 

Perform administrative duties related to the operations of the Municipal Court. Set up courtroom prior to court session; clean up afterwards.  Hold and take charge of individuals sentenced to jail.

 

ESSENTIAL JOB FUNCTIONS: 

Perform miscellaneous tasks for judge: Assist defendants in completing court forms; handle trial exhibits; play pre-court video; take custody of defendants; escort defendants to police department/jail. Follow all safety rules and procedures established for work areas.

 

Write follow update procedures relating to area of expertise. Track, document and report City performance relating to area of expertise.

 

Assist and support team performance, work cooperatively with other team members. Communicate effectively in a positive manner. Provide positive support to internal and external customers.

 

JOB QUALIFICATION REQUIREMENTS:

Mandatory Requirements: High School education or equivalent.

 

Special Requirements/Licenses: Possession of valid Oregon driver’s license (or ability to obtain) and acceptable driving record.

 

Desirable Qualifications: Prior experience as a bailiff.

 

SUPERVISORY RESPONSIBILITIES:  

Supervision is not a typical function assigned to this position.

 

SUPERVISION RECEIVED: 

Works under the direction of the Municipal Judge.

 

 

 

 

Ashland 24/7

Pay Your
Utility Bill
Connect
to AFN
Request Conservation
Evaluation
Proposals, Bids
& Notifications
Request Building
Inspection
Apply for
Building Permits
Apply for Other
Permits & Licenses
Register for
Recreation Programs

©2017 City of Ashland, OR | Site by Project A

Quicklinks

Connect

Share

Email Share