[Council Communication]  [Supporting Documents]

Council Communication

Title:	Provide Two Permanent Easements to the State of Oregon for Traffic Control Facilities; one at the Elks Parking Lot, 255 E. Main Street, and the other at the Corner of the City's Parking Lot at Pioneer Street / Lithia Way
Dept:	Public Works Department
Date:	January 21, 2003
Submitted By:	Paula Brown
Reviewed By: ...........................	Brian Almquist, Interim City Administrator

Synopsis:	The State of Oregon, Department of Transportation, is requesting the City act on two easement requirements: 1) Accept an offer from ODOT for a permanent easement located in the Elks Parking Lot landscape area to accommodate the installation of a traffic signal control facility. The City currently leases a portion of the parking lot from the Benevolent and Protective Order of the Elks. 2) Donate a permanent easement on a portion of City owned land for the installation of a traffic signal. The easement would be on a corner of the City owned parking lot and is needed for a control device for the traffic signal being installed at the intersection of Pioneer Street and Lithia Way.
Recommendation:	It is recommend that Council accept both of these easements; one at the Elks Parking Lot, 255 E. Main Street, and the other at the corner of the City's parking lot at Pioneer Street / Lithia Way, to further improve traffic safety in the downtown corridor.
Fiscal Impact:	The ODOT easement for the property at the Elks Parking Lot is being purchased by ODOT from the Elks for $1,800.00, and the City's would receive a $400.00 relocation benefit to adjust landscaping and sprinklers. The second easement at the intersection of Pioneer Street and Lithia Way is being donated by the City to ODOT and as such has no fiscal impact to the City.
Background:	The Oregon Department of Transportation is currently assembling plans and specifications for the Helman – 2nd Street Signal Project. This project installs five traffic signals on Highway 99 (E. Main Street / Lithia Way) at the intersections of Helman, Pioneer and 2nd Streets. To accommodate signal poles and controls easements are needed at the northeast corner of Pioneer and Lithia Way and in the Landscaped area of the Elks Parking Lot. The easement is a section of land 5.6 feet wide by 9.8 feet deep (65 sf), the description is attached. There is no impact on the parking lot as this easement and pole location will be in the landscaped area. A condition of the Elks lease states the City will be responsible for the landscaping area compelling ODOT to compensate both the Elks and the City for this acquisition. The project is scheduled to begin in Spring 2003 and be completed by November 2003.

Supporting Documents are available online in PDF format.  Please click on the link below to view the documents on your computer:

Easement_Traffic_Control.pdf (456.5KB)

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