Approval of a Public Works Contract in Excess of $75,000: I-5 Sanitary Sewer Project
|Meeting Date:||January 15, 2008||Primary Staff Contact:||James Olson, 552-2412|
|Secondary Dept.:||Finance||Secondary Contact:||Terry Ellis, 552-2335|
|Approval:||Martha Bennett, City Administrator||Estimate Time:||Consent Agenda|
Shall Council, acting as the Local Contract Review Board, accept a bid from Johnny Cat, Inc. and award a contract in the amount of $87,406 for construction of the I-5 Sanitary Sewer Reconstruction Project No. 2007-15.
Staff recommends acceptance of the bid and approval of a contract award to Johnny Cat, Inc. for construction of the I-5 Sanitary Sewer Replacement Project No. 2007-15.
In early 2008, ODOT will begin its next round of bridge reconstruction projects on Interstate 5. The twin bridges over Bear Creek at Milepost 15 will be included in this work. Currently the City's Bear Creek trunk sewer runs under these two bridges. ODOT's work places the sewer line in jeopardy and, since this sewer line is scheduled for replacement and upsizing in 2012, we have elected to replace approximately 290 feet of this 12'sewer line with extra strong 16" ductile iron pipe. So that our replacement work will not interfere with ODOT's construction, we are required to complete our work by February 28, 2008.
To access the proposed work area requires crossing a small creek and, due to stream protection requirements, we are prohibited from impacting the creek in even a minor way. We will need to quickly construct a bridge over the creek and must do so without depositing any spoils or debris into the creek.
To meet the short time schedule the City has purchased all required bridge components ahead of time and will have them available when the contractor is ready to install them.
Bid advertisements for this project were published statewide on December 10, 2007. Bids were received and opened on January 3, 2008 at 1:30 PM as advertised. A total of seven bids were received ranging from a low of $87,406.00 to a high of $134,715.00. The low bid was submitted by Johnny Cat, Inc. in the amount of $87,406.00. The engineers estimate for this project was $124,570.00.
The total project cost is estimated as follows:
The budget allocation for this project is $173,254.90.
|Related City Policies:|
AMC 2.50.015 Authority
Unless otherwise expressly authorized by these rules or by ordinance or order of the Council, all contracts must be approved by the Council before they can be executed. The Council gives its approval through its Consent Agenda which authorizes the Public Contracting Officer, his or her designee or the contracting department to execute the contract. The Council may also execute contracts itself.
AMC 2.50.020 Public Contracting Officer's Authority
A. Authority to Execute Contracts Without Prior Council Approval.
Council can accept the low bid and award a contract to Johnny Cat, Inc. or may reject the bid for cause.
Council may move to accept the low bid and award a contract to Johnny Cat, Inc. in the amount of $87,406.00; or,
Council may move to reject the low bid for cause.
|Attachments: Click on the PDF file below to view the following attachments:
• Bid Summary
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