Approval of Contract Amendment for Engineering Services in Excess of 35%
|Meeting Date:||December 4, 2007||Primary Staff Contact:||James Olson|
|Secondary Dept.:||Finance||Secondary Contact:||Pieter Smeenk|
|Approval:||Martha Bennett, City Administrator||Estimate Time:||Consent Agenda|
|-Does Council approve a second amendment to the existing contract for engineering services with Marquess and Associates Inc. for an additional $51,520 in professional services, an increase of 47.6% over the current contract amount of $108,293.00? The additional funds to finance the design and development of the following projects:
|Staff recommends approval of Contract Amendment No. 2 with Marquess and Associates, Inc. in the amount of $51,520.00. Each of these projects are included within the current budget.|
|The City currently has a flexible engineering services contract with three local engineering firms including Marquess & Associates, Inc. (MAI), Thornton Engineering, Inc. (TEI) and Hardey Engineering and Associates, Inc. (HEA). The contracts were issued in response to a request for proposal to establish a pool of pre-approved and well qualified engineers willing and able to develop a variety of small scale projects without further proposing. Engineers were selected from this short list based upon their current work load, project expertise and cost. This process saves the City from going through a lengthy (over 30 days) proposal process for each and every engineering project that the City puts forth. MAI was selected for these three projects as they are currently working on similar projects in the area.
|Related City Policies:|
|Under current City of Ashland purchasing and contracting rules, the Council shall review all contracts in excess of $75,000 and all contract amendments in excess of 35% above the current contract amount.|
|The Council, acting as the Local Contract Review Board, may approve this second amendment to the current engineering services contract with Marquess and Associates to include design and development of: 'B' Street Waterline Replacement, Hersey Street Sidewalk Reconstruction and Hersey Street Storm Drain Bypass;
Or, Council may decline to approve the contract amendment;
Or, Council may choose to limit the number of projects to be included within the amendment by eliminating one or more of the three projects.
|Council may move to approve or reject the second amendment to the Engineering Services Contract with Marquess and Associates, Inc.
Or, Council may move to approve the second amendment to the Engineering Services Contract with Marquess and Associates, Inc. by eliminating one or more of the projects from the contract.
|Attachments: Click on the PDF file below to view the following attachments:|
Contract Amendment Form
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