Human Resources (Personnel)

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HR Director

Division Supervisor

 

 

PURPOSE OF POSITION:

Oversee various human resource functions, such as recruitment and retention, employee orientation and training, employee recognition, benefits administration, safety and risk management, and labor negotiations.  

 

ESSENTIAL JOB FUNCTIONS:

Develop and implement departmental goals and objectives with an emphasis on human resources. Plan and develop programs, policies and procedures related to areas of responsibility. Based on analysis of city growth, workload, staffing levels, and related economic and legal requirements, provide appropriate and effective employment services internally and externally.

 

Manage the activities of the Personnel division with accountability for results in terms of costs, personnel and methods. Supervise department personnel in the performance of duties. Ensure open communication with public in matters related to departmental activities.

 

Manage and evaluate work of subordinates. Hear grievances and administer disciplinary action. Interview and effectively recommend hiring, disciplinary and termination actions. Ensure provision of adequate training within department. Develop recommendations and communicate information to the City Council when appropriate.

Prepare initial department budget requests and necessary justifications for presentation to budget committee. Manage and monitor approved department budget. Review and approve expenditures. Review progress and make necessary modifications. Prepare and monitor personal service contracts and RFP's for the department.

 

When necessary, attend City Council and various other meetings, providing input or other information and receiving direction or other information. Prepare and present reports and recommend resolutions and ordinances for action by Council. Respond to inquiries and resolve complaints regarding department activities in person, over the telephone and through written correspondence. Attend various community groups, professional and civic organization meetings to communicate City programs and policies. Follow all safety rules and procedures established for work areas.

 

JOB QUALIFICATION REQUIREMENTS:

Mandatory Requirements: Broad knowledge of risk management, marketing and public/business administration. Considerable knowledge of personnel issues, laws, and political processes involved with job functions. Knowledge of supervisory and personnel principles and practices. General computer literacy and knowledge of word processing software. Equivalent to a four year university education in Business/Public Administration, or related field and over four years experience, including experience in a supervisory capacity, or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties.

 

Special Requirements/Licenses: Possession of valid Oregon driver's license (or ability to obtain).

 

Desirable Qualifications: Masterís Degree and previous supervisory administrative experience in a local government agency highly desirable. General knowledge of public process in key functional areas.   

 

SUPERVISORY RESPONSIBILITIES:

Responsible for seldom over 5 FTE directly and through subordinate supervisory personnel.

 

SUPERVISION RECEIVED:

Works under the general direction of the Administrative Services Director and collaborates with other department heads and supervisory personnel.

 

 

HR Assistant

Confidential

 

 

PURPOSE OF POSITION:

Under direction of the HR Director, perform a variety of administrative tasks in support the Administration Department with an emphasis in Personnel. Assist with implementation of personnel functions including recruitment, compensation, benefits administration, affirmative action programs, classification plan, etc. Provide general support and reception for Administration as needed.  

 

ESSENTIAL JOB FUNCTIONS:

Assist in the implementation of recruitment and selection processes, including preparation of vacancy announcements and development of appropriate advertising methods and affirmative action compliance. Respond to questions related to recruitment efforts, provide information to applicants, schedule appointments and maintain records. Provide clerical support and assistance in interview and assessment processes for new hires.

 

Create and distribute employee newsletter and assist with other citywide informational and educational programs. Serve as information resource to employees regarding pay, benefit and other personnel information. Establish and maintain positive communications and relations with all employees and maintain confidentiality of Personnel documents at all times.

 

Maintain computerized personnel database, including processing of Personnel Action Forms for pay and/or benefit adjustments, title/position changes and changes in employee personal data. Coordinate timely and accurate processing of payroll information to the Finance Department. Maintain familiarity with labor contracts and personnel rules and regulations. Provide support to Risk Management and Safety Committee Activities.

 

Respond to general questions, concerns and complaints received from the public, both in person and over the telephone. Prepare and type a variety of documents, e.g. letters, forms, memos, newsletters, reports, statistical information, etc., from drafts and verbal instruction. Research and compile information. Compose correspondence and reports. Establish and maintain a variety of files and records and computerized databases, including those of a confidential nature. Issue purchase orders and track expenses for budgetary purposes. Follow all safety rules and procedures established for work areas.

 

AUXILIARY JOB FUNCTIONS:

Provide secretarial and/or administrative support to various Administration Departments when required.

 

JOB QUALIFICATION REQUIREMENTS:

Mandatory Requirements: Thorough knowledge of general office practices and procedures; rules of effective English, spelling, usage and grammar; word processing, database and spreadsheet software; operation of standard office equipment; and, elementary accounting sufficient to monitor department expenditures and understand general budget tracking. Equivalent to high school plus additional specialized training in office practices and four years relevant work experience, or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties.

 

Special Requirements/Licenses: Possession of valid Oregon driverís license (or ability to obtain) and acceptable driving record. Proficiency with software used in the Department.

 

Desirable Qualifications: Knowledge of principles, practices and techniques of personnel administration and general city government operations.

 

SUPERVISORY RESPONSIBILITIES:

Supervision is not a typical function assigned to this position. May provide orientation to new employees on city policies and practices.

 

SUPERVISION RECEIVED:

Works under the general supervision of the HR Director.

 

 

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