Council Communication

Title:	Public Hearing on the opportunity for Public Comment on the Proposed Standards, Criteria and Policy Directives to be used in hiring the City Administrator.
Dept:	Administration
Date:	November 19, 2002
Submitted By:	Brian Almquist, Interim City Administrator

Synopsis:	This past September, the Mayor and Council, with the assistance of an executive search consultant, developed a draft of the standards, criteria and policy directives to be used in the hiring of a new City Administrator. The City also sought public comment through the city's web site. The vacancy in this position has been broadly advertised, and 148 applications were received by the November 1 deadline. Since the interview panel will consist of the entire City Council, it will constitute a "public meeting." We have made assurances to the candidates that their identities will be kept confidential, and as such, it will be necessary to conduct the interviews in an Executive Session under the provisions of ORS 192.660(1)(a).
Recommendation:	Following the public hearing, the Council should move to adopt (or adopt as amended) the draft of the standards, criteria and policy directives for the position of City Administrator. It is important that this is done on November 19 so that the final screening of the most qualified candidate, and the preparation of the questions to be used during the interviews, can be completed within the next ten days.
Fiscal Impact:	None.
Background:	This statute requires that before an Executive Session can be held, the City Council must provide an opportunity for public input, and following that, the council must officially adopt the standards and criteria. It is my view that posting a request for comments on the web site did not meet the full intent of this provision in the statute. Also, the Council has not yet officially approved the draft of the standards, criteria and policy directives for the position. Accordingly, I have had a display ad placed in the Daily Tidings, announcing that the Mayor and City Council are seeking oral or written comments on the draft standards at a public hearing scheduled for November 19. Attachments: Draft of the Standards, Criteria and Policy Directives for the position of City Administrator.

City_Administrator_Hiring.pdf (168.2KB)

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