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Listed below is the summary of all the items coming to the Council at the study session on August 3 and the regular Council meeting on August 4. For the complete agenda and agenda packet click here.


Study Session of August 3, 2015
3.   Discussion of mission and future of Ashland Fire and Rescue. The mayor has requested a study session discussion of the mission and future of Ashland Fire and Rescue.
4.   Discussion of City water sources. Councilor Voisin has requested a study session discussion of City water sources and how we use them during the drought.
 
Immediately following the Study Session the City Council will hold an Executive Session for performance evaluation of a public officer or employee pursuant to ORS 192.660(2)(i)

 
Business Meeting for August 4, 2015
CONSENT AGENDA
Items 1, 2, and 3 are ones Council sees on a regular basis (minutes, liquor licenses, commission appointments, etc.)
 
4.   Contract with Pathway Enterprises to provide janitorial services. City and Parks staff intend to contract with Pathway Enterprises to provide janitorial services for City and Parks facilities. Pathway Enterprises is a local Qualified Rehabilitation Facility (QRF) in Ashland and in accordance with ORS 279.850, the City is required by law to contract with a QRF if they can provide the product or service as specified and required by the City. The term for these janitorial service contracts will be July 1, 2015, to June 30, 2016. Contracts are processed annually because Pathway Enterprises is required to pay their employees the City’s living wage and the living wage is adjusted annually every June 30 by the Consumer Price Index.
 
5.   Jackson County Supervising Physician direct award request. This is a request to continue directly awarding sole source contracts to PSR Physician Services for Supervising Physician services for up to five additional fiscal years at a cost of $7696.00 to $10,000.00 per fiscal year.
 
6.   Public Art Commission test project. The Public Art Commission (PAC) is requesting Council approval to apply a photograph to an electric utility box using a vinyl wrap.
 
The PAC has researched utility box art in other communities and the use of fine art photographs or digitized photographs of fine art, rather than hand painted art has been very successful in numerous communities throughout the country including Minneapolis and Yellowstone National Park. The PAC would like to test the process on a utility box on Granite Street at the top of Calle Guanajuato staircase. A sign company will print the attached photograph on vinyl and apply it to the box.  This is the same process used to apply vinyl advertisements on buses and vehicles
 
NEW
1.   Appeal of denial of Special Event permit for Techtoberfest. The Sustainable Valley Technology Group (SVTG) applied for a Special Event permit to hold an event on October 10, 2015. The permit was denied by city staff. SVTG asked for the City Administrator to review this decision and also denied the permit request. SVTG is now coming to Council to appeal the decision and request approval of their Special Event Permit. 
 
2.   Downtown Beautification Project update. Council previously requested to review and approve the final designs associated with the approved Downtown Beautification projects. Staff is providing Council with the designs and a construction schedule update for four upcoming Downtown Beautification projects:  1. The Lithia/Pioneer parking lot landscaping improvements; 2. The Winburn Way corner near the Lithia Park entrance; 3. The northeast corner of Lithia and Pioneer; and 4. Planter boxes and landscaping improvements on the Plaza.
 
ORDINANCES, RESOLUTIONS AND CONTRACTS
1.   Second reading of an ordinance titled, “An ordinance modifying the Verde Village Subdivision Development Agreement to allow partitioning of the property consistent with the approved phasing plan; adjusting the property lines for lots #3 - #9 and #15 - #17; modifying the approval with regard to the timing of the installation of landscaping, irrigation and open space improvements in Phase I; and modifying Exhiit E of the approved Development Agreement with amended language to condition #30 relating to the construction and timing of street improvements for Perozzi Street and Almeda Drive, and the addition of two new conditions”. The ordinance being presented to the City Council for second reading would modify the Verde Village Subdivision’s Development Agreement to: 1) Partition the property to be consistent with the approved phasing plan; 2) Adjust the property lines for Lots #3-#9 and #15-#17; 3) Modify the approval with regard to the timing of the installation of landscaping, irrigation, and open space improvements in Phase I with the addition of two new conditions; and 4) Modify Exhibit E, Condition #30 of the approved Development Agreement as it relates to the construction and timing of street improvements for both Perozzi Street and Almeda Drive.  Findings are also presented for Council adoption to formalize the land use approval.



For more information call 541-488-6002.

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