City of Ashland, Oregon / City Council

City Council - Minutes     
Monday, February 01, 2010

MINUTES FOR CITY COUNCIL STUDY SESSION

Monday, February 1, 2010

Siskiyou Room, 51 Winburn Way

 

 

Mayor Stromberg called the meeting to order at 5:34 p.m.

 

Councilor Chapman, Silbiger, Navickas, Lemhouse and Jackson were present.  Councilor Voisin arrived at 5:37 p.m.

 

Mayor Stromberg requested 5 minutes at end of the meeting to hear a report from Councilor Lemhouse regarding the Medford Drug Task Force.

 

1.     Look Ahead Review

City Administrator Martha Bennett reviewed the items on the Council Look Ahead.

 

2.     Discussion regarding proposed 6-Year Capital Improvement Program (CIP) project list?

Public Works Director Mike Faught provided a presentation that included the following:

·FY10 Current Year Highlights

·FY11 CIP – Proposed Program by Division

·FY11 CIP – Proposed Project Lists

·FY11 Capital Equipment Purchase Plan

·FY11-16 CIP Plan by Division

·Council Actions Requested

·CIP Planning – What is Involved

o        Master Plans

o        Maintenance Records

o        Revenues

o        Balance Capabilities

o        Timing

Mr. Faught explained utility conflicts and how staff specifically chose streets to overlay that did not have foreseeable utility conflicts over the next five years.  

 

·Historic Project Delivery Chart – Planned vs. Actual

·FY10 Current Year Highlights Table

Parks Director Don Robertson confirmed the Parks and Recreation Department did not purchase property this year.

 

·         FY11 CIP – Proposed Program by Division Chart

·         FY11 CIP – Proposed Transportation Project List

Staff explained the engineering for the Railroad crossing improvements at Hersey Street and Laurel Street were complete and approved by the Oregon Department of Transportation (ODOT) and currently waiting for funding.  The project will improve the crossing surfaces for pedestrian and bike use without changing the intersection metrics.

 

·         Vicinity Map - Sidewalk Construction Projects

·         FY11 CIP Proposed Street Improvement & LID Project List

·         FY10 Slurry Seals/FY11 Overlays

 

FY11 Fiscal Impacts – Street Fund

Staff clarified a City Share error regarding the Sheridan and Schofield Street LID on the CIP.

 

·         FY11 CIP Proposed Water Fund Project List

Staff explained how recent Total Maximum Daily Load (TMDL) sediment controls would affect the two smaller reservoirs used to collect sediment and clarified TID Pump Station Improvement amounts.

 

Council expressed concern regarding the cost of the Master Plans for Wastewater, Storm Water and Drinking Water.  Staff responded that updates should occur every five years and the City is currently at ten years.  Each plan initially costs $350,000, will include new components on rate impacts, life cycle costs and staffing and decrease to $100,000-$150,000 each if updated on a regular five-year basis. 

 

·         FY11 Fiscal Impacts – Water Fund

o        New “Crowson II” Reservoir

The second reservoir would resolve the 2million gallons per day shortage the City experiences and address operational issues during peak season.  Accessing the Talent Ashland Phoenix (TAP) waterline would not require a second reservoir; the water would pump directly into the system.

 

·         FY11 CIP Proposed Wastewater & Storm Drain Fund Project Lists

o        Wastewater Treatment Plant – Membrane Replacement

Mr. Faught explained membranes have a seven-ten year life span and if they fail, the City will incur a severe penalty. The current membranes have one year left and that was not sufficient time to research longer life membranes or alternatives.

o        Wastewater Line Replacement;  Ashland Creek Main Line

Staff described the replacement process and that it would extend the life of the pipeline approximately 30 years. 

 

·         FY11 Fiscal Impacts – Wastewater Fund

·         FY11 CIP -  Proposed Electric Fund Project List

·         FY11 CIP – Proposed AFN/Telecom/IT Project Lists

·         Information Technology

Staff will research the $22,000 allocation for the community website.

 

·         FY11 CIP – Proposed Facilities & Parks Project Lists

o        Parks & Recreation

Staff explained the Parks Department has 2 years to repay $1.3million borrowed from the City for the Clay Street purchase.  The money will go back to the Equipment Fund, address downtown parking and leave approximately $175,000 for the Council to determine how to spend.

 

·         FY11 Capital Equipment Purchase Plan

Council and staff discussed the process used for replacing vehicles, why larger trucks are more efficient than smaller trucks and the benefits of purchasing a used Gradall to clean sediment out of reservoirs and ponds.

 

Councilor Jackson left the meeting at 7:10 pm.

  

Councilor Lemhouse introduced the City of Medford’s new task force, Medford Area Drug Gang Enforcement (MADGE) and listed the agencies that make up the 28-member team.  He explained that Medford is a high drug traffic area and that Mexican drug cartel are setting up franchises locally and noted the escalation in gang violence. 

 

Meeting adjourned at 7:23 p.m.

 

Respectfully submitted,

Dana Smith

Assistant to the City Recorder

 

 

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