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Agendas and Minutes

Planning Commission (View All)

Electronic Planning Commission Regular Meeting

Agenda
Tuesday, November 10, 2020

ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES 
November 10, 2020
 
I.          CALL TO ORDER:
Chair Haywood Norton called the meeting to order at 7:01 p.m.
 
Commissioners Present:   Staff Present:
Michael Dawkins
Alan Harper
Haywood Norton
Roger Pearce
Lynn Thompson
  Bill Molnar, Community Development Director
Derek Severson, Senior Planner
Dana Smith, Executive Assistant
 
     
Absent Members:   Council Liaison:
Kerry KenCairn   Stef Seffinger, absent
 
II.        ANNOUNCEMENTS
Community Development Director Bill Molnar explained the City Council would hear three items from the Planning Division during their meeting on November 17, 2020.  Two public hearings, the First Reading of amendments to the Affordable Housing Standards and an annexation request for 1511 Hwy 99 North.  The City Council would also hear the Second Reading on amendments to the Open Space Standards.  Chair Norton would give the annual Planning Commission report to the City Council at their meeting on December 7, 2020.
 
III.       CONSENT AGENDA
A.  Approval of Minutes
1. October 13, 2020 Regular Meeting
2. October 27, 2020 Special Meeting
 
Commissioner Dawkins/Pearce m/s to approve the minutes of the meeting on October 13, 2020.  Voice Vote: all AYES.  Motion passed. 
 
Commissioner Pearce/Dawkins m/s to approve the minutes of the meeting on October 27, 2020.  Commissioner Harper abstained from the vote.  He was not present for the meeting.  Voice Vote: all AYES.  Motion passed. 
 
IV.       PUBLIC FORUM - None
 
V.        TYPE II PUBLIC HEARINGS
PLANNING ACTION:  PA-T2-2020-00021         
SUBJECT PROPERTY:  Otis Street (39 1E Map 05AD, Tax Lot #200)
APPLICANT/OWNER:  Taylored Elements Construction for CMK Development, LLC
AGENT:  Rogue Planning & Development Services, LLC
DESCRIPTION:  A request for Outline Plan and Site Design Review approvals for a 13-lot Performance Standards Options subdivision and 12-unit Cottage Housing Development for the vacant property on Otis Street (39 1E Map 05AD, Tax Lot #200) which is Lot #15 in the recently approved West Village Subdivision. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1-5-P; MAP: 39 1E 05 AD; TAX LOT: 200.
Chair Norton read the rules of the electronic public hearing.
 
Ex Parte Contact
Commissioner Dawkins declared no ex parte contact and one additional site visit.  Commissioner Thompson, Harper, Pearce and Chair Norton had no ex parte contact and no recent site visit.
 
Staff Report
Senior Planner Derek Severson provided a presentation (see attached) on the Cottages at West Village:
•  Proposal
•  Vicinity Map
•  Aerial Photos
•  Southern Oregon Transportation
Engineering Conclusions
•  Lot Photos
•  Lot 15  
•  Lot Layout
•  Utility & Drainage Plan
•  Planting Plan
•  Interior Units
•  Street-Facing Unit
•  Solar Carport Examples
 
        
Mr. Severson explained the lot was in the original subdivision as a cottage housing development.  Utilities were planned at that time.  Staff recommended approval with the conditions detailed in the staff report.
 
Questions of Staff
Commissioner Harper asked if the build out for Otis Street was complete.  Mr. Severson said it was not.  Commissioner Harper wanted to know if the Commission could add a condition to complete the build out.  Mr. Severson had not added one with the assumption it would be built before plat.  Adding the condition would ensure it was built out.  Commissioner Pearce confirmed that since this was a lot within a lot, plat conditions would apply.  Mr. Severson responded they would.
 
Applicant’s Presentation
Amy Gunter/Rogue Development Services/Ms. Gunter explained the lot was originally planned to be cottage housing.  They were making a modification to the final planning approval currently under review in the Planning Division.  There were overlapping subdivision actions happening in the area.  They had the outline plan approval and final plan approval for the whole subdivision, and the outline plan approval for the cottage housing piece.  They would come back for two different final plan approvals for the whole subdivision and the cottage housing development.  She provided a presentation (see attached):
•  Aerial photo of the area
•  Aerial photo depicting the cottage housing area
•  Outline Plan
•  Conceptual Utility Plan
•  Conceptual Landscaping Plan
 
Questions of the Applicant
Commissioner Harper asked why Lots 11 and 12 were located farther to the west from the other units.  It created two smaller green spaces instead of a large centralized area.  Ms. Gunter explained they wanted to spread out the open space so that everyone had a little more common yard area available.  They had also contemplated attaching some of the units.  The space was a remnant from an earlier consideration of making some units duplexes. 
 
Public Testimony
Craig Anderson/Ashland/OR/Lived to the east of the cottages and noted the applicants were cooperative and responsive to all the neighbors regarding their concerns.  He supported the application.  He went on to make comments on the process used for annexation request on 1511 Hwy 99 North.
 
Applicant’s Rebuttal – None
 
Chair Norton closed the hearing and the record.
 
Deliberation and Decision
 
Commissioner Pearce/Harper m/s to approve PA-T2-2020-00021 with the conditions recommended by staff and Commissioner Harper regarding Otis Street so the conditions in the subdivision applied to this planning action.  DISCUSSION:  Commissioner Pearce addressed Mr. Anderson’s comments about the annexation process.  He explained it was not a quasi-judicial decision.  The Planning Commission did not decide on the matter.  The annexation was a legislative decision that would be made only by the City Council.  Chair Norton thought the cottage housing application was a good example of the applicant clearly explaining the project to the neighbors.  Roll Call Vote:  Commissioner Thompson, Dawkins, Norton, Pearce and Harper. Motion passed.
 
VI.       ADJOURNMENT
Meeting adjourned 7:40 p.m.
 
Submitted by,
Dana Smith, Executive Assistant

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