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Agendas and Minutes

Planning Commission (View All)

Planning Commission Mtg

Agenda
Tuesday, March 10, 2020

ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
March 10, 2020
 
I.          CALL TO ORDER:
Chair Roger Pearce called the meeting to order at 7:01 p.m. in the Civic Center Council Chambers, 1175 East Main Street.
 
Commissioners Present:   Staff Present:
Michael Dawkins
Alan Harper
Haywood Norton
Roger Pearce
Lynn Thompson
  Bill Molnar, Community Development Director
Brandon Goldman, Senior Planner
Linda Reid, Housing Program Specialist
Dana Smith, Executive Assistant
 
     
Absent Members:   Council Liaison:
Troy Brown, Jr.
Kerry KenCairn
 
  Stefani Seffinger, absent
II.        ANNOUNCEMENTS
Community Development Director Bill Molnar discussed the annual retreat.  He addressed the online Revitalize Downtown survey and Restrictions on Political Campaigning for Public Employees.  The Council on appeal upheld the Housing Authority of Jackson County for the Snowberry Brook Phase II project.  There was no date set for the Regional Planners Network at this time other than it would occur at the end of April.  The planning action for 1511 Hwy 99, PA-T3-00001, was going before the Transportation Commission in March.  It would come back before the Planning Commission in April.
 
III.       AD-HOC COMMITTEE UPDATES - None
 
IV.       CONSENT AGENDA
A.  Approval of Minutes
1.   February 11, 2020 Regular Meeting
2.   February 25, 2020 Study Session
 
Chair Pearce deemed both sets of minutes approved without exception. 
 
V.        PUBLIC FORUM
Huelz Gutcheon/Ashland/Spoke about electric cars.
 
VI.       UNFINISHED BUSINESS
A.   Approval of Findings for PA-T2-2020-00016, Kestrel Area 3.
The Commission had no ex parte contact on the matter.  Commission Thompson abstained.  She was absent during the public hearing.
 
Commissioner Harper/Dawkins m/s to approve the Findings for PA-T2-2020-00016, Kestrel Area 3 as presented.  Voice Vote: all AYES.  Motion passed. 
 
VII.     DISCUSSION ITEMS
A.  Affordable Housing Standards and Annexation criteria.
Senior Planner Brandon Goldman and Housing Program Specialist Linda Reid provided a presentation (see attached):
  Resale Formula Options
An increase in the Home Owner Association rates would not affect the price of the home. 
 
  Rental Cost Formula Change (18.2.5.050.B.1)
  Household Asset Limitations (Net Asset Limitations Ownership affordable Housing 18.2.5.050.C.1.c)
  Land Use Ordinance Amendments 18.2.5.050
  Base Density (18.2.5.050.G.1)
  Land Use Ordinance Amendments
o  Affordable Housing Unit Equivalence Values (18.2.5.050.G.1.c&d)
o  Household sizes used for calculating initial Purchase Price (18.2.5.050.C)
o  Affordable Housing Development Timing (18.2.5.050.G.4)
Commissioner Harper did not support removing the amendment.  He thought there should be a bond or timeframe to ensure affordable units would be built.  Commissioner Dawkins agreed.  Mr. Goldman provided background on the amendment.  The developer could transfer the title with compensation only to an affordable housing provider with a deed restriction on the lot(s) to develop affordable housing.  He would bring back some options for the Commission to consider.  Mr. Molnar clarified it was a provision that encouraged private developers to meet the affordable housing requirement.
 
o  Affordable Housing Distribution (18.2.5.050.G.5)
o  Affordable Housing Comparable Bedroom Number/Materials (18.2.5.050.G.6)
o  Term of Affordability (18.2.5.050.G.8)
Commissioner Harper wanted to recapture provisions with part of the funds from the sale going into a trust fund.  Mr. Goldman would research that possibility.  Ms. Reid noted there was an equity recapture formula.
 
o  Annexation Density Bonus (18.2.5.050.G.8)
o  Annexation:  Contiguous with the present city limits (18.5.8.050.C)
Chair Pearce thought the City could annex the railroad right of way.
 
o  Annexation:  5-year supply of land Criteria (18.2.5.050.H.1)
  Next Steps
 
Commissioner Thompson asked about incentivizing family type housing versus two-person housing.  Ms. Reid explained the only projects providing 3-bedroom units had been through mutual self-help programs.  They were land trusted programs and looked at the families before determining what was needed.  Phase II of Snowberry Brook would have 3-bedroom units.  They were mandated by the state.  Studies indicated a need for more 2-bedroom units.  Incentives included the SDC deferrals, the Affordable Housing Trust Fund, Community Development Block Grant funds and land use incentive pieces.  It would be up to the developer.  The Housing and Human Services Commission would discuss it at one of their meetings.
 
Staff would make refinements and prepare a draft ordinance for a future study session.  They would conduct a stakeholders meeting to get their feedback and bring the draft ordinance to the City Council Study Session May 18, 2020. 
 
VIII.    ADJOURNMENT
Meeting adjourned 8:27 p.m.
 
Submitted by,
Dana Smith, Executive Assistant
 

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