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Agendas and Minutes

Public Arts Commission (View All)

Public Arts Commission Regular Meeting

Minutes
Friday, December 20, 2019

PUBLIC ARTS COMMISSION
REGULAR MEETING
December 20, 2019
MINUTES 
 
I.          CALL TO ORDER
Chair Sandra Friend called the meeting to order at 8:30 a.m. in the Siskiyou Room, 51 Winburn Way.
 
Commissioners Present: Staff Present:
Sandra Friend
Thomas Fuhrmark (by phone)
Richard Newman
Jeff Phillips
Allison Renwick
Stanley Smith
Andy Stallman
 
Aaron Anderson, Assistant Planner
 
APRC Liaison:
Joel Heller
Mike Gardiner
 
Council Liaison:
Stephen Jensen
Absent Members:  
                       
  Additions to the Agenda - None
 
II.        APPROVAL OF MINUTES
  Public Arts Commission regular meeting of November 15, 2019
Agenda item moved to the next meeting.  The minutes were not prepared. 
 
III.       PUBLIC FORUM - None
 
IV.       LIAISON REPORTS
  Council Liaison - Councilor Jensen
  Staff Liaison - Staff Liaison Anderson
  Parks Liaison - Parks Liaison Heller
o Provided an update on the Japanese Garden and the new configuration.
 
V.        NEW PROJECTS PROPOSAL
  Budget for the Hub artwork
o Chair Friend would provide Assistant City Administrator Adam Hanks a  long-range financial plan with time frames. 
o The Commission would postpone issuing the RFQ for the project until after the May 2020 election. 
o The Commission could make a presentation to the Budget Committee and possibly request a higher allocation of the Transient Occupancy Tax.
 
Commissioner Friend/Stallman m/s to meet with the Assistant City Administrator to lobby for Downtown Beautification funds for the Hub sculpture.  Voice Vote: all AYES.  Motion passed.
 
  Distribution of RFQ Tom Fuhrmark
o Discussion on Mailchimp.com and using it to distribute the RFQ.
 
  Final review of RFQ for RR District Hub artwork Stallman
Agenda item postponed to the next meeting.  The RFQ was still under review by the Legal Department.
 
VI.       PROJECT UPDATES
Chair Friend addressed the HUB sculpture location and explained that Assistant City Administrator Adam Hanks was driving that process.
 
  MAP project- Stallman
o The Commission reviewed the MAP Sub-Committee Responsibilities, Duties and Authority document.
 
Commissioner Stallman/Renwick m/s to acknowledge the MAP Responsibilities, Duties and Authority document, and approving Peter Finkle as a citizen at large member to the MAP Sub-Committee pending the Administration Department and Historic Commission approval.  Voice Vote: all AYES.  Motion passed.  
 
   Update on Masterworks contract/purchase order
o Mr. Anderson would confirm payment was received.
 
VII.     PAC WORKPLAN
  Calendar 2020 Work Plan strategies Friend
Agenda item postponed to the next meeting.  
 
  Review draft Framework for Disseminating Public Art Information - Stallman
o Commissioner Stallman provided a brief overview of the draft document.
 
VIII.    OTHER BUSINESS
The PAC discussed a hot spot on the Velocity art sculpture globe that would most likely have to be replaced.
 
Chair Friend spoke to an art pop-up festival in Ashland that would occur in 2021.
 
IX.       ADJOURNMENT
The meeting adjourned at 10:30 a.m.
 
 
Calendar
next meeting January 17, 2020
 

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